Manager Administrative Assistant

Cynthia K. Matlock

**** ** *****

Corpus Christi, Texas 78414

Cell# 361-***-****

Summary

Successful office professional with 28 years of work experience. 15 years in administrative position, 26 years payroll experience, 17 years management experience, 21 years in accounts payable and accounts receivables, 26 years in bookkeeping and 27 years invoicing. A professional with a record of increased responsibility. Proficient in prioritizing and completing tasks in a timely manner, yet flexible to multitask when necessary. Always willing to learn new programs and processes. A team player who is attentive to detail and able to work in a fast paced environment. Excellent oral and written communication skills. HIGHLIGHTS OF QUALIFICATIONS

Diverse management experience to a broad range of opportunities. 28 years’ experience – Proficient in Payroll & Payroll Accruals, HR, Bookkeeping, Management Skills, Employee Relations, A/P, A/R, Invoicing, Quarterly Reports, Microsoft Excel, Microsoft Outlook, RTMS sytem.

PROFESSIONAL BACKGROUND

Onyx Engineering 05-03-2014 to 10-21-15

Please refer all employment verification to insperity – contact # 800-***-**** Ext. 3796 Technician 3 – Accounting Dept.

Responsible for receiving time sheets and entering time into Ajera accounting program.

Balancing employee’s hours and matching them in the Valero Track System.

Matching invoices with tracks reconciliations and billing summaries and invoicing them.

Assist the Safety Department with billing.

Assistant backup to the accounting department.

Irongate Tubular – Tubular Division 03-30-2010 to 1-31-2014 District Administrative Assistant

Coordinate payroll for both employees and contractors.

Calculate salaries and benefits including verification of pay, hours worked as well as deductions.

Facilitated application process ensuring that proper identification was received and documented.

Coordinated the paperwork and testing for all staff, standard and D.O.T. DISA drug screens, as well as physicals and training.

Create employee files and ensured they are up to date and contain all necessary documentation.

Responsible for informing dispatch office of all new employees and their assigned department.

Provide new employee orientation with regard to handbooks and code of conduct books.

Responsible for the completion of HR change forms such as terminations, salary changes, changes in classification, vacation and sick leave.

Facilitated all the paperwork for employee’s medical, dental, vision insurance and 401k plans.

Having district manager approve and sign off on application and hiring packets.

Scanning application to corporate for background and mvr’s.

Billing and Invoicing in the RTMS system.

Cleaning up and highlighting them on Microsoft excel spreadsheets.

Making copies of delivery tickets and time sheets to add to payroll.

Breaking down payroll on spreadsheets by category of job it is coded to.

Entering all personal time, vacation time, jury duty time and safety bonuses in to payroll.

Tracking and figuring which employee’s get paid safety bonuses.

Handling employee’s payroll checks.

Matching bids and delivery tickets for invoicing.

Giving equipment and performance reports to shop foreman and d.o.t. division.

Setting up and maintaining all billing files.

Listing all accruals on spreadsheets and send to corporate at end of month closing.

Compiling employee’s information for their safety bonuses every quarter.

Breaking fuel report down by employee and verifying dates and jobs with fuel usage.

Submit approved billing summaries to finance department for final invoicing.

Process and manage invoices for payment.

Making sure all delivery tickets are accurate and up to date.

Manage the end of the month reports.

Accruals for payroll and revenue.

Ordering all office supplies, filing, answering phones.

Training of new employee’s.

The Kidz Store & Home Décor 06-01-2005 to 12-23-2008 Manager/Owner

Responsible for daily operations – including customer relations.

Compute, classify, and record numerical data to keep financial records complete.

Plan, direct and coordinate the work of the employee’s.

Determine the demand for products and services.

Responsible for providing financial and administrative services.

Process and monitor payments and expenditures.

Making sure all accounts payable and accounts receivable are accurate and up to date.

Making sure that vendors and suppliers are paid within the established time limits.

Receive and verify invoices for goods and services.

Verify that transactions comply with financial policies.

Prepare batches of invoices for data entry.

Manage weekly run of revenue.

Record all checks and prepare all bank reconciliations.

Supervise and coordinate the activities of clerical and administrative workers.

Prepare vendor checks for mailing.

Maintain and enter all information into accounting system for CPA.

Ordering all inventory and merchandise.

Compile and post employee time and payroll data.

Establish and maintain confidential employee files.

Compiling and preparing all quarterly and financial reports. C & J Well Service, Inc. 06-06-1991 to 02-14-2001

Owner

Coordinate payroll for employees and contractors.

Record all checks and prepare all bank reconciliations.

Maintain all records for Texas Workforce and I.R.S. quarterly and annually.

Teach and instruct occupational subjects to the postsecondary level.

Compile data, compute fees and charges, and prepare invoices for billing purposes.

Compiling and preparing all quarterly reports and financial reports.

Schedule worker’s comp training and safety coordination.

Calculated salaries and bonuses including

Facilitated application process ensuring that proper identification was received and documented.

Create employee files and ensured they are up to date and contained all necessary documentation.

Setup and maintained all spreadsheets in the DTK system.

Facilitated application process ensuring that proper identification was received and documented.

Entering all personal time, vacation time, jury duty and safety bonuses onto payroll spreadsheets.

Maintained fuel logs and reports on spreadsheets.

Teach and instruct occupational subjects to the postsecondary level.

Calculated salaries and bonuses including verification of pay, hours worked and deductions.

Planned, directed and coordinated all human resource management activities of the company.

Examined, analyzed and interpreted accounting records for the purpose of giving advice or preparing statements.

Supervised employees on job responsibilities.

Held interviews with persons desiring a position within the organization.

Coordinated the work orders and movement of service to the customer.

Planned all work activities and resources necessary to maximize work load.

Planned and coordinated all drug testing, physicals and moving violation reports.

Supervised and coordinated activities of administrative support to all employees.

Compute, classify and record numerical data to keep financial records complete.

Established and maintained confidential employee files.

Invoiced all work orders and delivery tickets.

Maintaining all well files and records on wells.

Verified all coding of payroll for job costing.

Making sure all vendors and suppliers were paid within established time limits.

Printed and distributed monthly reports.

Prepare financial reports to determine or maintain asset records.

Scheduling and dispatching jobs.

Contact this candidate