Administrative Assistant

MONA BHAT I A

Attention: Human Resources

Please accept my resume for the position of Administrative Assistant, with your company. With over 25 years of experience in the Administration sector, I have had the opportunity to develop a diverse skill set focused on customer service and the professional delivery of company services. I have cultivated a high level of proficiency in all core office administration functions including reception, document preparation, internal and external communications, data and records management, meeting scheduling, and task prioritization. In addition, my customer-centric approach to day-to-day tasks has allowed me to provide exceptional service for both internal and external stakeholders.

I feel that I would be an excellent candidate for this position as I am a goal-oriented individual who works collaboratively in team environments. Further, I have strong communication and analytical skills and have experience strategically communicating with individuals within multiple levels of an organization. My high-quality organizational planning skills coupled with a strong willingness to acquire new skills would be an asset to your team. I am also willing to expand my knowledge by enrolling in role-specific courses, if it would provide value to the organization’s strategic goals. I look forward to be a part of this opportunity, as I believe the work of your organization aligns with my personal career goals. I would appreciate a chance to discuss my skills and experience with you to determine how I would be of benefit to your team. I look forward to an interview at your convenience.

Thank you for your kind consideration

Respectfully,

Mona Bhatia

731 - 8 2 S T R EET SW • EDMON TON, A B . • T 6 X 1 L 8 PHONE 7 8 0 - 863- 8 5 6 5 • E - MA I L MONA . BHA T I A 2 0 1 1@GMA I L . COM MONA BHAT I A

OBJECTIVE

To obtain a position in administration where an effective skill set including problem solving and critical thinking abilities can contribute to a profitable operation through efficiency and support. PROFESSIONAL HIGHLIGHTS

Posses extensive administrative skills, coupled with exceptional organizational skill

Excellent at multi-tasking a variety of challenges and responsibilities

Trustworthy, diligent, ethical, self-motivated, and skilled in handling the public with professionalism and sensitivity to provide superior customer service

Excellent written and verbal communication skills

Able to work both independently and as part of team to assist achieve corporate goals

Intermediate working knowledge of Microsoft Word and Excel

Purchase materials and equipment for site and office PROFESSIONAL EXPERIENCE

January 2014 – September 2015 Jacobs Canada Inc.

Project Controls

Manage and monitor Maximo field projects. Prepare spreadsheets and weekly reports

Manage and monitor small projects, prepare weekly reports and Labor Charges Report.

Maintain opening and closing of Project WBS charge codes in Oracle

Review submitted timesheets, live out and travel expenses prior to forwarding to accounting

Review and complete quality checking of invoices and expenses, attain manager signatures and forward to accounting to submit to the client

Follow up and keep work orders and schedule agreement’s current.

Attend meetings and lunch and learns in order to better understand organizational goals

Communicate with employees about the timesheet and expense submission and discrepancies to maintain organizational efficiency

Update accounting with changes and timesheet issues to ensure effective record management

December 2009 – January 2014 CoSyn Technology

Project/Administrative Assistant

Attend meetings, type and issue meeting minutes, book conference rooms, issue engineering documents to create a high performing organization

Provide administrative support for various departments including: answering telephones, assisting visitors and resolving a range of administrative problems and inquiries

Edit work practices and forms as required

Complete weekly reconciliation of vendor invoices to purchase orders and ensure appropriate back-up is provided

Process document scanning and media transfers

731 - 8 2 S T R EET SW • EDMON TON, A B . • T 6 X 1 L 8 PHONE 7 8 0 - 863- 8 5 6 5 • E - MA I L MONA . BHA T I A 2 0 1 1@GMA I L . COM

Manage and coordinate Event Planning – United Way, Taste of CoSyn, cultural events

Manage daily catering requests and conference room bookings

Check-in drawings for document control

Assist in Supplier Quality Surveillance (SQS) department to update assignment summary logs, coordinator’s logs and job logs

File the electronic and hard copy versions of material requisitions, purchase orders, inspection reports, and assignments

Obtain appropriate vendor invoice approvals, code vendor invoices, enter invoices in the SQS Accounts Payable Database, and submit invoices to Accounts Payable

Assist in inquiry of payment status of invoices for vendors and coordinators

Attend SQS monthly meeting and record minutes

Compile binders for new hires in order to ease transition into workplace May 2000 – August 2009 Parker Hannifin Canada

Administrative Assistant/Collections

Provide administrative support to two managers and staff of ten employees; duties include: schedule and coordinate meetings, compose and edit correspondence, maintain contracts and official documents, complete various financial administration duties

Responsible for Accounts Receivable collection for Edmonton, Calgary, Montreal and Woodbridge offices

Prepare daily bank deposits

Reconcile daily reports to actual invoices

Complete data entry and billing on a daily basis

Maintain and update inventory of office supplies and office equipment

Independently process mail, compose and sign routine correspondence

Direct in-person and telephone inquiries to the appropriate locations

Process yearly inventory count for audit purposes 1986 - 1998 Shiva Group Building Corporation

Administrative Assistant

Perform various duties as receptionist which included responding to telephone inquiries, maintaining accurate filing records and preparing documents for clients

Prepare contracts between Owner, Architects and Shiva Group as a general contractor

Prepare subcontracts for all the sub- trades

Sign contracts, statutory declarations for progress claims as Commissioner of Oath

Assist in tendering process and preparing estimates

Assist in preparing Operation and Maintenance Manuals

Assist controller with accounting information (eg. invoices, purchase orders, contract arrangements)

Coordinate matters between project manager and site superintendents

Order and purchase materials and supplies for construction job sites, as well as rent equipment

Analyze daily receipts and monthly expenses submitted by employees

Acquire quotations from various sub trades for ongoing construction projects EDUCATION AND COURSES

High School Diploma -Strathcona Composite High School, Edmonton, AB Microsoft Office Levels I and II

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