Office Management
Resume:
VICTORIA PASTRANA BERNALDO
Merzam Residence, Doha Qatar.
Mobile No.: +974********)
**************@*****.***
Objective
An efficient, organized and approachable person who is always willing to help work colleagues out. Possessing fast and effective secretarial skills, and having a strong administrative background with knowledge of the latest office management techniques and experience of using specialist software packages. Always happy to do the mundane office duties as well as the more exciting work. Having a comprehensive understanding of attending meetings, preparing agendas, and maintaining departmental electronic and manual filing systems. Presently searching for a suitable secretarial role with an exciting and progressive company.
Skills:
Receiving and routing phone to correct people.
Answering queries of the callers about general information related to the organization.
Sorting mails and sending them to appropriate departments.
Note down the minutes and later types them down as digital documents
Maintaining materials such as forms, voucher, manuscripts, reports, correspondence in proper formats with accuracy.
Understanding of the office procedures and practices.
Skilled in preparing reports and letters in correspondence.
Adept at operating various offices machine such as Xerox copiers.
Proficient in Microsoft office and knowledgeable in internet application
Professional Work Experience
Company Name : Al Deera Real Estate Company
Date : 10th September 2007 up to date
Position : Secretary/office coordinator
Admin Office Management HRD Management
Client/Supplier Relations Labor planning allocation
Expense Planning Job classification
Itinerary Management Recruitment screening
Executive Meeting Minutes Pre –employment testing
Multi-Task Admin Management Client & Employee record
Database Entry Regulatory compliance
File Maintenance Contract negotiations
Admin/Office Management
Wrote, edited and prepared executive correspondence with overseas clients
Negotiated price with vendors/supplies, i.e. travel agents, hotel venues
Handled processing of travel documents (passport, visa) and prepared travel itineraries
(hotel and flight booking)
Maintained relations with clients and vendors
Managed executive and departmental calendar scheduling for meetings, trainings and travels
Controlled and tracked invoices, statement of account
Recorded minutes of meeting
Took daily telephone messages for 25 staffs of 2 departments
Prepared contracts and other required work documents
Managed computerized database and files of clients and employees bases on occupation (engineer, electrician, driver, cleaning service, workers, etc)
Searched new clients
Company Name : Pizza Hut Philippines
Date : 27th June 2002 to 5th May 2003
Position : Service Crew
Job Description:
Extend greetings to incoming costumers or client
Answering and scrutinizing phone calls
File, copy, and deliver or mail documents
Handles daily inquiry and transmit important documents
Preparing salary time card for the staff
Keeping daily attendance records of all staff
Receiving delivery order
How to deal with different client
Maintain careful and accurate records of all transactions.
Company Name : Phil copy Philippines
Date : 20th January 1997 to 20th December 1998
Position : Receptionist
Job Description:
Extend greetings to incoming costumers or client
Answering and scrutinizing phone calls before transferring to concern person
File, copy, and deliver or mail documents
Handles daily inquiry and transmit important documents through fax to client
Preparing salary time card for the staff
Keeping daily attendance records of all staff
Receiving and sending fax
How to deal with different client
Maintain careful and accurate records of all transactions.
Company Name : Commission on Election in Philippines (Government)
Date : 20th March 1998 to 20th May 1998
Position : Document Controller
Company Name : Met life Insurance Company
Date : 12th October 2001 to 15th November 2001
Position : Insurance Agent
Educational Background
Tertiary Adamson University Philippines
Bs.che. (Chemical Engineering)
Personal Information
Birthday : February 27, 1970
Age : 45
Height : 5’3
Civil Status : Married
Religion : Catholic
Visa Status : Company /with NOC
I hereby certify that the above information is true and correct to the best of my knowledge and belief.
VICTORIA PASTRANA BERNALDO
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