Qualifications Summary
Accomplished executive assistant offering 9 years of administrative experience reporting to a CEO and other top executives. Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.
Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database for almost 2 years.
responds to phone calls received responds with information to assistance, or transfers the call to appropriate person or department; records information regarding calls.
Skills: -
Excellent Communication Skills
Labour supervising
Key Relationship Management
MS Office Proficiency
Financial Reporting/ Analysis
Work well under pressure
Procurement Understanding
Scheduling Understanding
Problem Solving Strength
Service Agreements
Professional Experience
ALLIANCE FOR MULTICULTURAL COMMUNITY SERVICES, Houston 12/11/2015-Current
Language Assistant
Providing language / cultural assistance for clients speaking Arabic, Turkmen and Turkish
Experiencing in providing both written and oral translation and interpretation services between parties
BAREEK DIS TIC LTD, ISTANBUL-TURKEY 10/01/2008 -12/30/2015
Office Assist Manager
Provided efficient and professional administrative/ clerical service
Ensured office procedures and systems operate efficiently
Handled requests for information and data/ Set up e-mail groups for committees
Raising purchase orders and chasing outstanding accounts
Managing administrative tasks to include but not limited to recording, compiling, transcribing
Provided essential financial management duties such as monitoring accounting, financial reporting and banking
Interacted with firm management concerning various accounting matters
Performs Labor Relations related management on site to follow each labor his job
RTI- RESEARCH TRIANGLE INSTITUTE, Kirkuk- IRAQ 09/01/2006-02/07/2008
Admin Assistant
Monitored facility/ placed purchase orders and Evaluated financial reports system
Ensured participation of all invitees in our activities inside government building by coordination of security clearances with all concerned departments
Prepared monthly/weekly reports for 100+ employee for upper management
Developed annual budgets in collaboration with the financial director
Improved supply chain processes by implementing cross-functional efforts in customer service/ repair operations
Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
Developed partnerships with local businesses to secure third party promotions
Worked closely with clients to identify their needs and challenges and provided solutions-oriented campaign themes
AEGIS/ PCO SECURITY COMPANY, Tikrit- IRAQ 06/01/2005-08/31/2006
Admin Assistant & Team Leader
Provided orientation regarding RLT1 mission to subcontracted local national of the project on Iraq border
Evaluated the construction percentage of progress on buildings/ Obtaining information regarding contractors’ needs
Risked by participation in civilian American convoys driving to far check project for security failures examination
Advised Aegis personnel regarding status of road / Provided alerts to them through map reading
Interpreted medical/communication training for local nationals provided by expert Aegis / PCO- UHF & VHF team
Monitored the work of contractors in the design, construction and start-up phases of security systems
Drafted security operation procedures/ provided training materials for the human resources department
Promoted business development by building and maintaining relationships with new clients
CPA/ KBR- USAID/ Tikrit, Iraq 07/01/2004-08/10/2005
Admin Assistant/ Labor Supervisor
Supervised and provided Safety/ security instructions to labors hired in support of mission
Determined customer needs and developed program initiatives according to preferences
Solved diverse supply chain problems in timely manner
Generated weekly, monthly, quarterly and yearly reports on purchasing operations
Prepared purchase orders and send copies to suppliers and to departments originating requests
Monitored bench stock making sure the availability of material at all the time specially during winter time
Responded to customer and supplier inquiries about order status, changes, or cancellations
Conducted local purchases assigned by supervisor/ maintained accountability for newly purchased items
Escorted labors to job site, supervised their assigned tasks and prepared their timesheets meeting with finance department requirements
EDUCATION
oKirkuk Teaching Institute- Diploma in English from Teaching Institute 1993 – 1998
oUniversity of Tikrit- Bachelor in Arts of English 1998 - 2003
CERTIFICATIONS
Administration Assistant, Financial Training International Sales & Management
LANGUAGES
Native Arabic; Fluent Turkish/Turkmen & English and intermediate Azerbaijani