Assistant Office

Lucy J. McFadden

*** ********* ****** ****** ******, NJ 07739

acvd5e@r.postjobfree.com

908-***-****

Highly organized self-starter, solution driven professional, who has the ability to set realistic priorities and viable courses of action to attain company goals.

Properties Management – Overview

• Managing Ten Properties, which includes Maintenance, Maintenance Staff and Office Staff

• Oversight of all property management & maintenance staff in the Director’s absence

• Perform outreach to market vacancies in developments

• Assist with compliance reports to lenders, municipalities

• Perform tenancy action and court appearances

• Review Purchase Orders

• Review receivables, budget, work orders and site visits monthly and semi-monthly with Director

• Process potential resident applications to ensure compliance with all funding (HOME, HUD, FHLB, HMFA, COAH) regulations regarding occupancy requirements for all sites

• Listen to resident complaints & resolve issues

• Formulate resident correspondence

• Update & maintain annual licenses as required by Municipalities, Division of Rooming and Boarding House Standards

• Perform tenant security disbursements

• Any other duties that may be assigned for the smooth and efficient operation of the department

• Maintain database of current residents

• Completes all lease renewals and prepares new leases

• Resident screening, credit, criminal, etc.

• Perform unit walk through with new residents

• Write up all complaints, concerns or problems brought to attention of management and provide to Director

Office Administration and Management

• Review all files for accurate and complete documentation.

• Assist with state audits in order to continue receiving state and county approval and funding.

• Source vendors, negotiate payment terms, place orders, and schedule service.

• Conduct payroll for employees

• Maintain all employee files, attendance, vacation, personal time, etc.

• Accounts Payable, Accounts Receivable, Journal Entries, Quarterly Reports.

Legal Assistant

• Conduct legal research and transcribe legal dictation in defense litigation.

• Maintained appointment calendar, scheduling depositions, independent medical examinations, court reports,

and/or interpreters and appointments.

• Responsible for court filings, preparation of legal documentation, phones and heavy filing.

Professional History

Affordable Housing -Assistant Director Property Management, Eatontown, NJ – Present

Advantage Career Institute, West Long Branch, NJ Office Manager 2008 – 2011

Law Office of Mauro C. Casci, Leonardo, NJ Legal Assistant 2004 - 2008

Miller & Gaudio, P.C., Red Bank, NJ Legal Asst. to Sr. Partner 2000 - 2004

Bert Williams Advertising, Red Bank, NJ Office Manager/ Asst. to CEO 1997 - 1999

The Muralo Company, Inc., Bayonne, NJ Exec. Admin. Assistant to President 1992 - 1995

The Bank of Tokyo Trust Company, New York, NY Exec. Admin. Assistant to S.V.P. 1988 - 1991

The Bank of New York, New York, NY Administrative Assistant to Trust Officer 1985 -1988

Education

Berkeley College, Woodbridge, NJ Accounting/Business Administration 1999

Dean’s List

The American Business Academy, Hackensack, NJ Business Administration 1985

Partial Scholarship Awarded

Bayonne High School, Bayonne, New Jersey Business Administration 1984

Computer Proficiencies

All Windows operating systems, Microsoft Word, Excel, Power Point Word ~ Excel ~ Power Point ~ Microsoft Outlook ~ ACT ~ Diamond D ~

• Typing: 80wpm

• Dictaphone Transcription

• Strong analytical and organizational skills.

• Excellent interpersonal skills, phone manner, and office etiquette.

• Software: All Windows operating systems, Microsoft Word, Excel, Power Point

• RealPage

• Net Suite

• WordPerfect

• LegalWare

• Amicus

• ACT

• Diamond D

References

Provided upon request.

Contact this candidate