Document Controller

Connie Martinez

Santa Fe, TX.

Ph. # 409-***-****

*******************@*****.***

Summary

A document controller with 20+ years experience in the Oil and Gas Industry with a proven ability to establish and maintain an effective filing system for electronic documents in accordance with company procedures. This experience has provided the opportunity to interface with peers, management, vendors and clients and to enhance abilities, which include being meticulous and detailed oriented, accomplishing multiple tasks simultaneously, meeting strict deadlines and successfully overcoming obstacles, challenges and provide solid communication.

Software

Microsoft windows including Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Documentum, eRoom, Access, SAP, SharePoint, Visio

Professional Experience

Chevron North America Exploration and Production Company (Contract) Apr 2010 – Jan 2016 Subsea Mudlift Drilling Project (R&D)

Senior Document Controller

Processed incoming and outgoing project documentation generated by Company and Contractor.

Uploaded documents in SharePoint, applied appropriate document metadata for ease of access to project team.

Generated and managed project transmittal document register, maintained revision control. Interfaced with the project team to ensure awareness of documentation received.

Performed quality check on documentation and vendor data books, resolved any issues prior to uploading in SharePoint and ensured all documents were compliant with project specifications.

Acted as a liaison between the project team and business partner (contractors) document controllers.

Generated and managed weekly document receivable report.

Chevron North America Exploration and Production Company (Contract) Oct 2006 – Sep 2009

Angola LNG Project

Senior Document Controller

Maintained metadata of project documents; number, title, revision, status are in accordance to project specifications.

Assisted Information Management Coordinator in the evaluation of Document Control processes and procedures.

Coordinated and worked with other Project Document Controllers to ensure consistency of process and procedures.

Provided technical support and assistance for the electronic document management system to project team.

Invensys Systems, Inc. May 1996 - Sep 2006

10 years of employment with Invensys Systems Inc. (formally known as Triconex Systems, Inc.) various positions held:

Project Administrator

Provided standard support and assistance to Project Engineering Managers in handling various administrative responsibilities, including obtaining quotations for third party buyout material, per project requirements.

Interacted with internal and external customers on a project basis. Documented and recorded project team meetings.

Scheduled and attended monthly project review meetings for Project Managers with Financial Controller.

Monitored project progress in terms of design, procurement and communicated any problems or inconsistencies to Project Manager. Ensured any changes in scope, pricing, and scheduling or other project milestones are communicated to the appropriate project members.

Worked closely with Engineering Department to ensure compliance with ISO requirements.

Senior Buyer

Managed supplier/contractor relationships.

Reviewed requisitions and conferred with initiating personnel regarding requirements, specifications and quantity.

Negotiated discounts and payment terms with suppliers.

Processed purchase orders per project requirements in SAP. Tracked purchase orders to ensure goods have been received on or before required project delivery dates.

Requested quotes (RFQ’s) for purchased materials and/or services from suppliers.

Audited invoices, process accordingly, contacted suppliers as needed to ensure mutual understanding.

Processed and tracked return material authorizations (RMA’s).

Initiated Construction Contracts, Professional Service Agreements and/or Project Assignments, utilizing company templates for sub-contractors per project requirements, submitted to purchasing Manager for final approval and signature.

Established purchasing procedures for engineering department, updated as required per ISO certification.

Materials Planner/Scheduler

Tracked the flow of materials from order through receipt, production and shipping.

Acted as liaison between production department, product engineering, purchasing and sales departments both in Webster and Irvine California offices.

Initiated purchase requisitions, entered purchase orders for products per Sales Orders in SAP.

Created and maintained material master records.

Set up and maintained existing and new company product bills of material in SAP system.

Processed Engineering Change Requests and issued part numbers for new products in SAP.

Maintained software and documentation revisions.

Document Control Specialist

Supervised and trained additional Document Controllers.

Managed project official documentation generated by Company and Contractor; in Document Management System.

Received and tracked incoming and outgoing correspondence from Company and Contractors, distributed accordingly.

Performed quality check on incoming and outgoing documentation for accuracy.

Responsible for archiving original project files; index and coordinate pickups and deliveries with offsite vendor, maintained archive database.

Established and maintained electronic project file structures.

Created project requisitions and submitted purchase orders to suppliers.

Processed and tracked return material authorizations (RMA’s) to suppliers on project related purchase orders for credit and/or repair

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