Senior Document Controller
Resume:
MATTHEW DONKOR
Education
**** – **** University of Cape Coast Cape Coast
**** - **** ****** *********** ******
**** - **** ****** ******************* ****** 1991 -1993 Mansie Junior High Secondary Mansie Qualification
Bachelor of Management Studies
Higher National Diploma (HND) Secretaryship and Management Studies
Senior High School Certificate
Basic Education Certificate
Trainings
Intercultural Teambuilding Program Certificate
Implementation & Evaluation of Occupational Health & Safety Management System Certificate
Basic Fire Fighting Awareness Certificate
Work
experience
Rec
I am experienced Senior Records and Document Controller with twelve
(12) years of experience at different project phases in the field of documentation with Engineering, Construction, Mining and general Administrative background.
I had exposure to records and document management system in working with reputed companies like Lycopodium Engineering and Construction Ghana Ltd., Cemico Engineering and Construction Ghana Ltd, Newmont Ghana Gold Mining Ltd. and London Mining Company Ltd. I have experience in setting-up document control and records management systems from project kick-off to project close-out.
January 2015 to January 2016 - Redis Engineering &Construction Ghana Ltd.
Senior Document Controller
Responsibilities
Responsible for developing and implementation of document control procedure for the project
Responsible for establishing and maintaining an effective document control systems.
Ensuring that all documents are approved by the appropriate manager before uploading to the share drives.
Ensure that all documents developed are conformed to the laid down procedures.
Ensure that standard templates and forms are available for use at all MATTHEW DONKOR
P .O. BOX 2246
SUNYANI – B/A
GHANA, WEST AFRICA
Tel. +233-****-**-** 00
Email: ********@*****.***
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times
Archive data for historical and legal purposes
Perform file backup regularly to ensure the availability of documents should the original documents are damaged or lost.
Ensure that all the project documentations are accurate, up to date and accurately distributed to relevant parties at the right time
Ensuring that all documents and drawings transmittals are acknowledged
Developed and maintaining electronic document and records Register November 2011 toNovember 2012LondonMining Company Ltd. Records and Document Controller
Responsibilities
Provide oversight, leadership, guidance, assessments, audits and strategies relating to records and document control management.
Responsible for establishing and maintaining an effective document control systems. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties
Responsible for developing and implementation of document control procedure for the project
Developed and maintaining electronic document and records Register
Manage daily uploading and downloading of correspondence, drawings, and other documentations
Ensures contractor complies with coordination procedures and/or standard document management practice instructions.
Developed and maintaining electronic document and data library
Training of document control staff and contractors on the project’s document control system
General administrative duties
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were not transmitted May 2008 –November 2011 NewmontMining Ghana Gold Ltd. Senior Document Controller
Responsibilities
Responsible for developing and implementation of records archiving and retention procedure for the project
Developed and maintaining electronic document and data library
Facilitating the development of filing systems, and maintaining these to meet administrative, legal, and financial requirements
Prepare and submit to management monthly report on documents and data status
Training of document control staff and contractors on the project’s document control system
Developed and maintaining electronic document and records Register
Setting up, maintaining, reviewing, and documenting records systems
Overseeing the management of electronic and/or paper-based information
Prepare and submit to management weekly report on corrective actions status
Ensure that all document developed are conform to the laid down procedures and standard and the right templates are used 3 of 4
Archiving data for historical and legal purposes
Notify the author of a document when the document is due for review and facilitate the reviewing process
Ensure that all documentations are current and up-to-date September 2007 -May 2008 WebbEngineering& Construction Ghana Ltd. Document Control Coordinator
Responsibilities
Handling all documentation for CIL Plant Expansion Project
Auditing of vendor drawings, Vendor Manuals, Specifications and IFC drawings.
Developed and maintained electronic Register
Making sure that all the documents are current and up-to-date
General administrative duties
Archiving data for historical and legal purposes May 2004 – September 2007 Lycopodium Pty Ltd – Ahafo Project Document Control Coordinator
Responsibilities
Managing the accurate issuing and tracking of all documents and drawings, establishing the document system for the project, interfacing with the relevant construction personnel on site and providing education and support in the use of the onsite document control system.
Coordinate the overall document management process including monitoring the contractor’s performance and process
Ensures contractor complies with coordination procedures and/or standard document management practice instructions.
Generation and maintenance of controlled documents registers.
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
Manage the document/drawing review process, Internal and External.
Archiving data for historical purposes
Making sure that all the documents are current and up-to-date
Regulate the documents which are going out or coming in the office. September 2002 – May 2004 - OLAHigh School Secondary Administrative Coordinator
Responsibilities
Writing and dispatching of out-going correspondence
Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate services.
Works with management and others to develop and implement operating policies and procedures.
Manages operating budget and performs analysis and reporting to support decision-making.
Manages the ongoing financial, operational, and staffing activities of the department
Receiving, registering and distributing of incoming correspondence to their respective addresses
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Taking minutes at meetings
Preparing of students’ terminal reports
Dispatching outgoing correspondence
Handling of all files relating to both teaching and non-teaching staff
General administrative duties
Carrier
Objective
To secure a position where my intensive experience in Document and Records Management System will assist the company to achieve its targets. Key Skills And
Competencies
Experience with document control packages such as Prolog Manager, EAMM, Cintellate, Goldnet and Share Point
Utilizing a range of office software, including email, Spreadsheets, Word, PowerPoint, Visio, Outlook and electronic databases.
A comprehensive understanding of working place health and safety issues.
Ability to evaluate, prioritize, organize and delegate work schedules.
maintaining a high degree of confidentiality and professionalism and be able to work well with employees at all levels of skills Computer
Literate
Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook, Microsoft Visio and Microsoft SharePoint
Hobbies
Reading
Research
Sports
References
1. Mr. Samuel Yeko
Quality Control Coordinator
Redis Construction Ghana Ltd
Asanko Gold Project
Email: ******.****@**********.***
Tel: 050*-**-**-**
2. Mr. Nathaniel O. Asare
HR Manager
Redis Construction Ghana Ltd
Asanko Gold Project
Email: *********.*****@**********.***
Tel: 020*-**-**-**
Contact this candidate