Payroll Assistant Administrative Assistant

JANET M. GILLIS

** ******** *****, ******, **

603-***-**** – ***********@*******.***

SKILLS:

MS Word, MS Excel, MS Outlook, PowerPoint, ADP, Paychex, Oracle, Accounts Payable, Accounts Receivable, Payroll,

EXPERIENCE:

Cafua Management Co., LLC

Payroll Compliance/Assistant, March 2015-Present

Audit Timecard Statements for separate entities to ensure company is within compliance of state laws

Update and maintain spreadsheet and files of Timecard Statements and Tip sheets

Assist separate entities with payroll issues and resolve any discrepancies to ensure company is within compliance of state laws

Employee Verification: Verify employment and income for employees and forward to appropriate agencies, i.e. State, Mortgage, etc.

Input of Direct Deposit, Child Care Deductions into CIS and Paychex

Update personal information of employees into CIS, Radiant, & Paychex

Produce pay stubs for present and past employees when requested

Bae Systems, Hudson, NH

Data Analyst, (Contract) Dec 2014-March 2015

•Input & Maintain tag database of capital assets

•Maintain monthly reporting of capital assets, management/dept changes, fixed assets

•Record & Maintain monthly/yearly requisition orders

•Produce reports in relation to requisitions, purchase orders, tag database

•Assisting with implementation of new data base (data entry)

Sterilite Corp, Townsend, MA

Data Entry Administrator (Contract) Sept 2014-Nov 2014

•Input of Purchase Orders into Oracle and Main Database

•Produce daily reports of merchandise inventory

•Assist reception, answering phone, greeting visitors

Chadwick-Baross, Inc., Chelmsford, MA

Administrative Assistant (Contract), Feb 2014-May 2014

•Assist V.P. Sales: maintain calendar, invoicing, purchase orders, mailings. Assist with lending companies to verify funding. Receive checks for outstanding balances and sales invoices. Input into NDS system and forward to home office.

•Produce weekly report of merchandise inventory, input of merchandise into NDS system (inventory control system).

•Produce weekly report of outstanding balances; assist with collections;

•Answer phones, greet customers, distribute mail, and maintain files.

WellPoint, Inc., Manchester, NH

Office Clerk (Contract), Feb 2014-Feb 2014

•Assists in data collection activities. Assists in preparing standard reports.

Majilite Corp, Dracut, MA

Office Clerk (Contract), Dec 2013-Dec 2013

•Assist receptionist w/ answering phones, guiding visitors to proper personnel, mailings, filings, etc.

•Assist Accounts Receivable with matching Purchase Orders with invoices to prepare to mailing.

One Stop Business Center/Kyocera, Woburn, MA

Office Clerk (Contract), June 2013-July 2013

•Assist company with preparation of archive files from paper to paperless.

Hallmark Healthcare, Woburn, MA

Data Entry – Legal Department (Contract), Jan 2013-Mar 2013

•Assist with the collection of sensitive and confidential materials in order to create PDF files.

•Create and merge Excel sheets.

•Maintain shared drives.

McGraw Hill Company, Bedford, MA

Data Entry – Marketing Department (Contract) Administrator, Sep 2012-Dec 2012

•Input new acquisitions into data base for mailings.

•Research a variety of search engines to verify information.

Avid, Inc., Burlington, MA

Data Entry – Professional Services Department (Contract), 2012

•Input customer information, class schedules of training sessions, purchase orders, sales orders into new data base system;

•Assisted in producing secured PDF certificates

•Reconciled time and expense reports for client invoicing

U.S Census Bureau, Concord, NH

Field Operations Supervisor, 2009-2010

•Supervised nine (9) crew leaders, each of whom led a team of (15-20) enumerators, during field operations which involved collection of residential data

Recruiting Assistant

•Met with government officials, business leaders, employment agencies, media outlets, community centers, faith-based groups, and other appropriate sources in the community to promote census employment opportunities

•Prepared and gave impromptu presentations to diverse audiences

•Arranged and conducted census employment testing sessions for various positions, scored tests, and reviewed application materials for completeness and accuracy

Administration Clerk/Payroll/Receptionist

•Performed routine clerical tasks required in the collection, control, review, processing, and reporting of personnel and payroll data for approximately four hundred fifty (450) employees

•Data entry of weekly payroll

•Answered phones; Directed people to proper personnel. Assisted managers in everyday operations.

Wal-Mart, Amherst, NH

Customer Service Representative & Cashier, 2007-2009

Bain & Co, Inc., Boston, MA

Accounts Receivable Administrator

•Produced invoices for domestic and international clients after confirming all expenses with Executive Vice Presidents;

•Assisted with maintain A/R database, cost centers, expenses, etc.

Accounts Payable Administrator

•Produced weekly checks for vendors; Maintained contact with vendors; 3 way matching system with PO’s and invoices.

•Assisted with maintaining A/P data base, cost centers, expenses, etc.

Fairgrounds Elementary School, Nashua, NH

Volunteer, 1999 - 2007

President

•Oversee all PTO functions such as forecasting budget, monthly meetings, planning events, fundraising, etc.

•Collaborate with school administration and city officials to ensure proper procedures

•Collaborate with the PTO Secretary to insure all correspondence relating to PTO activity was sent out in a timely manner

Vice President

•Assist President with monthly duties

•Coordinate with PTO Treasurer to maintain forecasted budget and balance monthly bank statement

Fundraiser, Events, and Volunteer Coordinator

•Coordinate with outside companies to raise funds for field trips, Weekly Reader’s and other necessities for the better welfare for all the children

•Organize school held events, such as Pizza suppers and Ice Cream Socials, along with parents and administration

•Coordinate all volunteers to assist teachers and administration with added assistance, such as copy room schedule, room parent, readers for the children, etc…

Key Coordinator

•Appointed by school principal to participate in district wide meetings held by superintendent to discuss concerns and solutions regarding school budgets, educational programs, building safety, and the safety for all the children throughout the Nashua School District

Applebee’s Restaurant, Nashua, NH

Wait Staff & Trainer, 2002-2007

EDUCATION:

Boston Business School, Boston, MA Certificate in Accounting

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