Office Manager

Sharon Schubert

**** ********* *****, ***** ****, Texas 78681

Ph. 512-***-**** email: ***************@*****.***

Summary of Qualifications

• Over five years of experience in the accounts management/ finance/ accounts receivable/payable and multi-company management accounting area and in several accounting software programs. Quick Books, MAS Sage 500

• Many years of experience as HR / Office Manager for a multi-company corporate office with eight individual locations where I handled all accounting activities (AR/AP and collections) managed all payroll activities and Human Resource functions for the franchise. During this time I was also responsible for the 401k plan, health insurance from elections to enrollment, all on boarding of new employees, as well as, I9 verification, W2 reporting, monthly sales use tax reporting, quarterly profit & loss statements, creation of all procedures and policies from design to distribution. Payroll systems used were ADP, Quick Books, ReadyPay, and some Kronos.

• Over Ten years of experience as an Executive Administrative Assistant support at the VP/GM level.

• Experience as Office Manager of a corporate office for a multi-resort hospital. Primary duties included but not limited to; handling all accounts receivable/payable functions, collections, aided in monthly billing and assisted with the 5500 prep, maintained all insurance elections, enrollment and carrier relationships, contract maintenance, organized and recorded all corporate documents, assisted in state audit, and payroll activities as needed.

• Ability to learn and adapt to any situation with proven strengths in leadership.

• Excel at solving problems, multi-tasking, and working with minimal supervision.

• Skilled in proofreading/editing and composing documents such as policies and procedures.

• Experienced in the preparation and planning of special events, agendas, presentations, and travel.

• Successful in a fast-paced, challenging environment.

• Professional, detail and customer-service oriented, with common sense.

• Excellent communication skills exercised in effectively dealing with a diverse customer base.

• Proven strengths in personnel management, achieving employee motivation to maximize productivity and build cohesive teams.

Work Experience

Office Administrator Bloomfire, Inc., Austin, Texas Jan 25, 2016 – Present

Oversee all general office duties for office. Primary responsibilities in this role includes but not limited to, all on boarding of new employees, health insurance enrollment, maintenance and upkeep of common areas, inventory & upkeep of all equipment, assist CFO with AP and AR duties and assist with transition of accounting system from Quickbooks to Netsuite,

created New Hire and Exit checklists,

IT support for all MACs, site-wide inventory system created, as well as site admin for all systems

assisted with User Conference set up and execution,

worked in Google Chrome applications, Survey Monkey, NetSuite, ADP, Microsoft suite, Adobe

Collections / Billings Specialist Self Employed Sept 1,2015 – Dec 15, 2015 Working as Collections Specialist for previous owner of Remington Medical on past due collections and monthly billing statements. Owner information can be provided upon request. Was successful in securing 16 contracts in this three month span to secure hundreds of thousands of depth for the company. You can contact the owner for specifics

Office Manager Remington Medical Resorts, Cedar Park, Texas Aug 18, 2014 – Aug 30, 2015

Oversaw and maintained the corporate office of a multi-hospital resort. Primary responsibilities in this role where to handle all health insurance enrollment and maintenance for employees, which also included updating all carrier websites for both new and termed employees throughout each year, processing all accounts receivable and payable for both resorts, bi-weekly vendor check runs, working closely with the business directors at both hospitals to ensure their daily operations ran smoothly and assisted when need, and worked closely with controller on month end reporting and close out, also assisted with payroll projects as needed.

Maintain all day to day activities of the corporate office including but not limited to; daily sales reporting and entry into MAS accounting system, all office supply ordering needs, create and order business cards for all sites

Accounts Payable and Receivable - ensure all invoices were received each month in a timely manner with detailed follow through and created great relationships with all vendors

Managed corporate audit from onset through completion

All new employee on boarding into insurance programs -2 major medical programs -and maintenance for employee modifications and employee exits etc.

Account reviews, in depth analysis and problem solving resolution- this resulted in cost saving for the company

Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, MAS, ReadyPay, Microsoft Outlook, Microsoft Office, Photoshop, Vision, WebEx, Ring Central Phone System, Turbo Meeting, Dropbox, Scan Snap Software

HR Manager / Office Manager Gatti’s Management Group, Round Rock, Texas April 14,2011- May 14, 2014

Maintain the corporate office and all personnel for a Franchisee who locally owns 8 Gatti’s locations/3 companies – all of which are the top rated stores in the state and they have held this status for the past 10 years.

Oversee all HR functions for the company, includes all insurance protocols and mandates, along with entry for employees annual selections –included tracking of employee hours to determine coverage eligibility, assisted with pulling data needed for ADP for W2 submissions each year

Handle payroll through ADP for all employees, this includes all new hire preparations, as well as, terminations and verification of I9s.

Assisted with 1099 preparations, assisted outside controllers with pulling data for annual tax returns

Maintain all day to day activities of the corporate office including but not limited to; daily sales reporting and entry into Quick Books, financial reports, employee record maintenance, all ordering needs, set up and implementation of all policies and procedures, and companywide training

Supervise the staff of over 300 employees

Set up strong procedures and process’ within the office so that it could run efficiently with a small staff, ultimately leading to a huge cost savings for the company

Managed several corporate & state audits along with a 401k audit

Prepared monthly profit & loss reports for each store

Prepared monthly franchise reports

Prepared and entered state use tax monthly for each company

Create, implement and maintain all company forms, files, and procedure manuals

“Acting” Controller for the corporation for over a year

‘Acting” Accounts Payable and Receivable coordinator for over a year

Maintained 401k program and saw the program through to term

Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Quick Books, ADP Payroll, Microsoft Outlook, Adobe Acrobat, Photoshop, WebEx, Net Meeting, Revention, You Earned It.Com

Executive Assistant –to Owner & President SAM, Inc., Austin, Texas Mar 24, 2010- Jan 30, 2011

Assisting President and owner of a large privately owned surveying and mapping company known nationally.

Maintained corporate travel arrangements for the entire corporate staff, which included Senior Vice Presidents, Principals, as well as the, Chief Executive Officer and Project Management.

Managed all Professional Association registrations, renewals and publications.

Lead all efforts and organized all Vendor Registrations for the company nationally. This included but not limited to researching company information, updating and monitoring all on-line submittals and correspondence.

Lead coordinator for all Trade Show Conference Registrations which included securing required approvals, to exhibit and organizing attendance. Confirming availability of all attendees, registering attendees online/by mail, paying for the exhibit space and registrations, making all hotel, flight and rental car reservations as needed.

Preparation of Employee folders for HR and any additional support needed in Human Resources.

Executive Assistant -VP of Worldwide Sales & Mktg Spansion, Austin, Texas Jan 1, 2007-Dec 30, 2010

Executive assistant to the Executive Vice President of Worldwide Sales and Marketing

Calendar management– including scheduling customer meetings, gathering and combining all information needed for meetings and follow through to ensure the most productive time management for each meeting.

Schedule domestic and international travel according to Spansions’ policies and the executive’s preferences.

Became proficient in the many systems used at Spansion: Book in a Flash, Atex Expense Reporting, Ariba expense reporting tool, SAP ordering tool, as well as internal tools for time keeping, purchasing, and the IT and service request data bases.

Entered expense reports for the executive VP of Sales as well as other key executives which included creating, filing and following each through to payment.

Created excel document for each executive that showed them complete details of each expense that each could access at any time to see exactly where their payments were in the Spansion process.

Various administrative duties including: Developing and maintaining organizational charts for worldwide sales, new hire check list (insured each new employee was brought in with no confusion), sales employee master listing, entering SR requests, and organizing all areas of off-site staff meetings.

Executive Assistant -Corp.VP &GM, & Exec staff Motorola/Freescale, Austin, Texas Mar 1, 2000- Dec 30, 2007

Executive Assistant to the Executive VP & GM, VP of Worldwide Sales, Chief of Staff, and the Director of Quality –all within Freescale’s Networking & Computing Systems Group organization.

Supervised a team of top Executive Assistants to manage all corporate executives scheduling for a large worldwide conference which included heavy customer interaction as well as daily correspondence with the sales force to ensure success.

Team lead over all Executive Assistants worldwide that work within the Networking and Computing Systems Group. Manage heavy international and domestic travel, which includes but not limited to updating calendar, arranging all customer meetings while traveling, compiling customer reports and agenda information and expensing. This includes follow through on all details before, during and after travel to ensure executive and customer satisfaction.

Reconcile corporate credit card with submitted expense reports on a monthly basis.

Coordinated reconstruction/remodel of executive suite.

Education

1992-1995 Austin Community College Austin, Texas some college

1988-1989 East Texas State University Commerce, Texas some college

1988 Greenville High School Greenville, Texas Graduated

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