Administrative Assistant Office

OBJECTIVE: Seeking an opportunity to utilize my Executive Administrative Assistant skills. I bring over 25 year’s experience as an Executive Administrative Assistant. My skills include the ability to create, design, organize, and assemble presentations, marketing material, memos, and reports. SharePoint, QuickBooks, Root Cause Analysis, Travel arrangements and expense accounting, organizing and maintaining executive calendars, setting up meetings, luncheons, off-sites and team events. Sensitivity to confidential matters, works well in a team environment, able to accept and implement decisions.

EXPERIENCE: AWD/REDE Inc.5/15 – present. Administrative Assistant to the ISS Research Integration Department. Work efficiently managing department heads, department, and customer meetings, calendars and agendas. Arranging domestic and international travel and vouchers upon return. Maintain office supplies for the department and all office machines. Compose, track and distribute office correspondence, according to NASA practices. Answer telephone, take accurate messages and distribute. Excellent customer and professionalism at all times.

Anadarko Industries 5/14 to 9/14 Contract position for the NASA Safety & Test Operations Division: Worked effectively and timely on reviewing safety metric documentation to scan into an electronic Adobe Searchable PDF document type format regarding Mishaps, Close Calls, Hazards, Test Safety Officer Tracking data and contract related Action Tracking safety data. Each safety report case after being scanned was stored into the safety metric document repository using standard naming conventions for each particular case type. Task was adequately accomplished thru completion for this temporary assignment with 130 boxes of material sorted using a high speed scanner.

Express Personnel/Barrios 8/2013 to 5/2014 Contract to Barrios for NASA as an Administrative Assistant for a Mishap Investigation Board and Meeting Support: Worked on an Investigation Board using Root Cause Analysis, for an NASA Investigation. Supported closed, high level, confidential meetings. Developed reports in SharePoint, Fault Tree, Causal Tree, Root Cause Analysis and Timeline, updated information as it became available.

Meeting Support: Create agendas, upload presentations to SharePoint, meeting minutes. Work well with all levels of management, with maintaining a high level of confidentiality. Knowledge VTec, WebEx and Lync. Track actions from meeting and monthly reports in JATs. Knowledge of EDMS systems.

BOEING 10/2002 TO 8/2011 Executive Administrative Assistant for the Associate Program Director (APD), Chief Team Engineer (CTE), and Space Shuttle Integration & Engineering Department: Proficient in Microsoft Word, Excel, PowerPoint, SharePoint and Outlook, maintained 2 executive calendars. Travel Manger and Conference Scheduler programs. Scheduled, coordinated, set-up, and ran business meetings, arranged travel for individuals and groups, off-site, balanced expense reports. Distribute assignments to whom, based on commitments, deadlines and follow-up. Assist customers, analyze, and initiate, improvements of administrative process and procedures. Provided department wide assistance with Return to Flight reports, documents and hazard reports. Maintain Vision Support Plan (VSP) for APD and C TE. Support Team prior to and during Launches. Checking the equipment and supplies. Backup assistance during Launch. Also supplying food and drinks while team is in lockdown.

I work effectively on independent projects as well as in a team, with all levels of management to give and obtain information. I organize; prioritize work based on customer needs. I have an extensive background in coordinating, planning and implementing employee and community events. Planned, organized and worked picnics with participation of almost 500 Shuttle Employees for 2 years. Pride Team Member, Trained member of MERT (Medical Emergency Response Team) and Fire Warden.

BAY AREA TECHNOLOGIES, ASSIGNMENT AT BOEING, 3/2002 – 10/2002 Human Resources Department: Was responsible for screening/recruiting from a high volume of professional resumes. I worked independently with all levels of management to give and obtain information. Assisted in process flow of the work. Organized, prioritized, work based on customer needs to meet daily deadlines. Supplier Quality analyst in Procurement Department for the International Space Station (ISS): I updated the filing system, additional update the work flow system for the files. Created interim and final transmittal letters. Monitored the flow of the Purchase Requisitions, printed the drawings. Coordinated the work with Defense Contract Audit Agency (DCAA) to Purchase Requisitions and Purchase Orders. Home Field Marketing Office: Knowledge of company office practices, policies and terminology. Some knowledge of VSP, Boeing Travel Manager Program, Conference Scheduler and Microsoft products.

SECURITIES MANAGEMENT AND RESEARCH 3/1998 – 1/2002, League City, Texas Marketing/Sales Assistant: Designed marketing materials for the 529 College Saving Program. Monitored Direct Mailings: created, updated spreadsheets, monitored rate of returns verses request for additional materials. Monitored weekly/quarterly/yearly new account from lead source. Coordinated; scheduled/arranged local/regional trade shows, conferences, presentations and seminars. Selected space, decorations, supplies, and travel arrangements. Administrative Assistant/Senior Vice President of Marketing and Sales: Created sales/marketing presentations, business correspondence, memorandums, and reports. Researched and prepared information for Request for Proposals (RFPs). Coordinated all travel arrangements, expenses, maintained calendar, appointments. Screened telephone calls and correspondence. Customer/client services. Maintained all filings in compliance with the NASD/SEC.

THE VICTORIA ADVOCATE NEWSPAPER, 6/1993-11/1997, Victoria, Texas Administrative Assistant/Editorial Page Assistant: Planned, coordinated and designed Community Fundraisers/Community/Employee Blood Drives and Focus Group Meetings. Performed daily administrative functions. Moving/editing news columns from the National Wire Service. Data entry of all “Letters to the Editor”. Monitored/collected time cards, vacation and schedule for the newsroom. Customer service, answered telephone, organized office efficiency. Greeted, assisted dignitaries and visitors.

EDUCATION: Some college coursework completed. Continuing Certificate of Completion in Adult CPR, AED & First Aid, June 2011. Fire Warden Training. 5/2003 continuing education program, completed Spanish 101. Continuing training in Microsoft Office. 2003- Microsoft FrontPage 2000. 2004- Microsoft Project

SKILLS: Microsoft Office 2013 and 2010 (Word, Excel, Access, PowerPoint and Outlook), SharePoint, Travel/Expense Coordination, Root Cause Analysis, Causal Tree, Fault Tree and Time Lines. WebEx, Lync and Vetch. Most Audio/Conferencing Set-up. Exhibit mature and independent judgment, initiative and flexibility, excellent interpersonal skills, highly responsive to the needs generated by day-to-day activities. Team oriented. Proficient in operations and maintenance of customary office equipment. Coordinated, planned community, employee blood drives, community fundraisers. Pose excellent written and oral skills. Thorough understanding of office work-flow.

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