Accounting Administrative Assistant

JANIS COHN

**** ****** **** *****, ******* Grove, IL 60089

Cell: 847-***-**** • Home: 847-***-****

Email Address: ***********@*****.***

PROFESSIONAL SUMMARY

Dedicated and reliable professional with proven experience in executive support and multi-tasking in AP/AR, reconciliations, posting to GLs, billing and invoicing, general accounting and HR administration.

Relationship Building: Build solid working relationships with executives, department heads, service and administrative staff, and the company’s valued clients as an approachable and trusted solution resource.

Accounts Payable/Receivable: Manage AP, verify invoices, code to GL accounts, enter/process payments into accounting system; prepare year-end 1099s; monitor AR; process cash receipts and prepare deposits.

Issue Resolution: Identify, investigate and resolve any discrepancies; reconcile monthly bank statements and maintain accurate and reliable information on various accounting spreadsheets.

Client Billing: Prepare monthly invoices to clients for management services and out-of-pocket expenses; reconcile corporate credit cards and payables; ensure all expenses advanced to clients are properly billed.

Human Resources: Maintain employee paid leave database and demographics; process employee W-4 and address changes; meet with new employees and assist with company introduction and orientation.

Benefits Administration: Prepare information and explain benefits, policies/ procedures to new hires; process employee terminations, notify benefit providers, track and forward 401k contributions.

EXPERIENCE

Corporate Imaging Concepts - Wainwright Drive, Northbrook, Illinois – Feb 2015 – August 2016

• Worked in a fast paced environment entering vendor invoices and vendor monthly statements.

The Sherwood Group – Kellen Company 111 Deer Lake Road, #100, Deerfield, Illinois, 1996 – 2015

The Sherwood Group is an association management company providing flexible management and staff solutions to both national and international not-for-profit associations and organizations representing healthcare, science, technology, and energy fields.

Executive Assistant / Accounting Administrator

• Report directly to the Chief Financial Officer, with multiple responsibilities including accounting support, HR and benefits administration, client billing, Excel spreadsheet preparation, and time management.

• Manage accounts payables/receivables, billing, invoicing and reconciliations; investigate and resolve issues or discrepancies in a timely manner.

• Create monthly reimbursement invoices, including pulling reports for all outstanding expenses, and balancing invoices to a trial balance prior to submission; issue invoices to treasurers for payment.

• Process cash receipts for all associations; review daily bank balances; analyze and reconcile balances to ensure clients are billed in a timely and accurate manner.

• Create expense and service invoices to include shipping, postage, telephone, operating expenses, mailroom, creative and technical services, and technology access charges.

• Review AMEX expenditures (hotel, travel and other expenses) and reports to ensure that total company account stays within credit limits; perform online payments, EFT and ACH electronic funds transfers.

• Enter employee information into HR/payroll online system; track and verify timesheet information; address and resolve employee concerns with discrepancies as a diplomatic problem solving resource.

• Meet with new employees to represent benefits and explain policies and procedures.

• Hire temporary staff and monitor performance to ensure fulfillment of productivity expectations.

• Entrusted to oversee daily accounting, general administration and mailroom operations personnel.

PREVIOUS EMPLOYMENT

Park Lane Clinic Radiologists, Johannesburg, South Africa

Administrator

• Reported to General Manager; responsible for responding to patient and healthcare staff inquiries, managing accounts payables/receivables, cash receipts, bank reconciliations, and issue resolution.

CPL Contract Services, Johannesburg, South Africa

Administrative Assistant

• Set up contract staff interviews, performed bookkeeping, supervised and trained new employees, implemented all administrative systems, and administered pay for temporary staff.

EDUCATION

Continuing Education: Accounting Principles, Time Management, Team Building, Customer Relations, Understanding Organizational Behavior, Leadership in the Workplace.

Modern Methods Business College, Johannesburg, South Africa

Northcliff High School, Johannesburg, South Africa

TECHNOLOGY

• Great Plains Accounting System, electronic invoicing and ePayments.

• Microsoft Excel; skilled in creating, developing and interpreting spreadsheets, preparing charts, graphs, pivot tables and reports.

• Microsoft Word, PowerPoint and Outlook.

• Timely and accurate data compilation and report generation.

• Articulate email communication.

Contact this candidate