Administrative Assistant Microsoft Office

Kathleen Statum

***** ****** ***** ***., *******, VA 20147

E-mail: ***********@***.*** / (H) 703-***-****

SKILLS

Operating Systems: Windows 10, AS400 (SunGard-H.T.E.) System 36, SAP,

Applications: MS Office, Access, TIMS (Tobacco Inspection Management System), ECMS, and CMS

(Compliance Management System), PeopleSoft 8, Air Serve

Billing: AR/AP, Prodagio, Harmony, Kintera, Munis, SalesTrak, Great Plains, and Deltek

Costpoint.

EDUCATION

Accounting

AvTech Institute of Technology, South Plainfield, NJ 03/2008

IT Help Desk Program

Computer Career Center, Garden City, NY 05/2002

EXPERIENCE

03/2013-Present Data Processing Specialist II, Zimmerman Associates, Inc. (Dept. of FDA) Fairfax, VA

OPM Level 5 Clearance

Provides quality assurance of entered data and the critical feedback to staff using a database designed to capture, track, and report errors. Performs and resolves problems related to government generated correspondence.

Provides on-the-job training to newly hired employees.

Performs quality control to confirm that all scanned images are clear and all shipping information provided is deliverable. Confirms that all shipments are tracked from shipping to final delivery.

Compiles and summarizes data, as well as analyze and reviews documents and timelines.

Conducts background researches by interpreting and evaluating information from a variety of sources to identify trends and discrepancies. Examines and edits documents for consistency and updated FOIA when necessary.

Daily use of office automation tools such as Microsoft Office, Access, TIMS, ECMS, and other common desktop applications.

07/2012-12/2012 Billing Specialist, ePlus Technology Inc., Herndon, VA

Coordinated and processed monthly, weekly and semi-weekly reconciliations of invoices. Posted calculated

accounts and prepared fixed pricing using Sales Trak and Great Plains Accounting system.

Processed all customer special billing requirements and ensure that all attachments and changes are taken care of before the invoice is sent to the customer. Entered data from various sources to ensure the amounts, accounts, and descriptions were accurate. Provided other documentation needed to be sent with the invoice.

12/2011-06/2012 Accounting Associate, Town of Leesburg, Leesburg, VA

Created and maintained files for verification, and updated personal property tax account data. Researched regulations and guidance related to administrative support functions.

Adjustments were developed and completed for delinquency and put into the LC Personal Property Tax database. Worked on: AS400, MS Excel, Word, Outlook, and Munis.

06/2011-11/2011 Administrative Assistant III, Dept. of Family Services, Fairfax, VA

Provided technical and clerical support to CPS Caseworkers and Supervisors, and interacted daily with the DFS and Law Enforcement Agents from various organizations.

Composed and reviewed outgoing correspondence for format with compliance procedures and policies. Routed, scanned, and prepared reports. Processed and filed complaints and incident reports into system. Handled and distributed mail, letters, ordering of supplies, and labels.

03/2006-05/2009 Billing Specialist, At&t Corporation, Bedminster, NJ

Verified accuracy of inquiries regarding rate plans, and billing in a call center environment. Processed, transcribed, and interpreted routine pre-coded alphanumeric information for admission applications.

Reviewed and prepared statement invoices, AR/AP and recorded amounts due. Provided administrative

support to operations, answered inquiries, and data entry.

ADDITIONAL EXPERIENCE

05/2016-Present Cashier, Wal-Mart Supercenter (P/T), Fairfax, VA

Interacting with the customers that come to the counter and solving their cash related queries.

Checking the daily cash balance and balancing the daily account at the end of each day.

Checking for the price of products and any discounts or offers.

Receiving coupons and deducting the said amount from the customers.

Contact this candidate