Assistant Administrative

KAREN RUTH

*** ******* *******, ****** *******, TX 78411

361-***-**** ***************@*****.***

QUALIFICATIONS SUMMARY Skilled and dedicated Executive Assistant with more than 15 years’ experience coordinating, planning, and supporting daily operational and high-level administrative functions.

Demonstrate aptitude to sustain comprehensive support for diverse executive-level staff; excel at organization and time management skills, with attention to detail, possess strong verbal and written communication skills.

Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Proven project management skills, adept at working independently with ability to take initiative and offer creative alternatives, flexible, with aptitude to multitask.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to meet goals, prioritize and resolve issues.

Ability to adapt to diverse office environments, strong interpersonal and negotiation skills with aptitude to observe strict confidentiality, present a professional demeanor and appearance.

Proficient in Microsoft Office Suite [Word, Outlook, Excel, PowerPoint], Windows and MAC OS. PROFESSIONAL EXPERIENCE GRACE COMMUNITY CHURCH – PLANO, TEXAS

Pillar Pastor Administrator July 2001 December 2004 Directed day-to-day office operations as Pillar Pastor Administrator for three Pillar Pastors in a role vital to achieving the growth of the church by designing ministries to help people in the community find God’s purpose for their lives.

Administer, plan and execute special projects i.e. concerts, ministry fairs, staff retreats, ascertain and reserve venues on time and under budget, design invitations, create and generate promotional materials, devise and execute menu planning.

Direct pillar group needs, lead, motivate and effectively supervise volunteer teams to achieve project objectives.

Sanctioned to organize, conduct, and/or delegate duties on behalf of the Pillar Pastors.

Execute database entry, maintenance, and report creation, class material creation/preparation, and brochure creation.

Manage correspondence, notes, cards, file organization and maintenance, scheduling, weekly calendar maintenance for specific ministries church wide, manage, screen, and field all calls. HOGAN SYSTEMS INC. – DALLAS, TEXAS

Executive Secretary January 1991 March 1994

Provide high-level administrative support to three Senior Vice Presidents of high-performance banking software company for 50 of the world’s leading banks.

Direct all administrative and project-support efforts.

Authorized to function as liaison between senior management and other levels of management and employees.

Execute diverse forms of communication with outside clients, vendors and individuals for potential business purposes.

Provide meeting agendas and schedule all executive-level meetings and travel.

Provide high-level administrative support for Board of Directors as needed. HARRIS CORPORATION – DALLAS, TEXAS

Administrative Assistant February 1988 August 1988 Provide administrative support to the Marketing Director and Associate of a proven leader and global provider of mission-critical solutions to connect, inform and protect the world providing systems and services to both government and commercial customers.

Execute daily communication with Harris International markets in Spain, Germany, Australia, England and Holland.

Manage and execute all aspects of seminar planning including scheduling, material creation/preparation, attendee notifications, confirmation, reservation, devise and execute menu planning.

Organize monthly reports and invoices for international market.

File organization and maintenance, appointment scheduling, requisition and maintain supplies for entire department, manage, screen, and field all calls.

KAREN RUTH*

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HOGAN SYSTEMS INC. – DALLAS, TEXAS

Executive Secretary October 1984 January 1986

Provide high-level administrative support to the Senior Vice President of Product Development and six Vice Presidents within the department of a high-performance banking software company for 50 of the world’s leading banks.

Direct all administrative and project-support efforts.

Authorized to function as liaison between senior management and other levels of management and employees.

Manage all business and related administrative requests by everyone in the department 100+ managing all essential tasks.

Schedule all weekly staff meetings and prepared meeting agendas.

Maintain and update “Product Releases” and files.

Document vacation and sick time for staff.

Coordinate travel and hotel arrangements to include international, mailing, shipping, copying, and filing. KRIS-TV – CORPUS CHRISTI, TEXAS

Executive Secretary Sales Assistant May 1979 September 1984 Provide high-level administrative support to the President, Owner, General Manager and Vice President. Served as Sales Assistant to nine sales representatives managing all essential tasks of administrative functions for the department.

Execute monthly co-op billing and notarized invoices.

Prepare COPY for commercials and present commercials to clients for assessment.

Maintain weekly television program schedule.

Schedule meetings, word-processing, filing, requisition and maintain supplies for department, manage, screen, and field all calls.

* Formerly known as Karen Flores while employed at the aforementioned positions.

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