Administrative Assistant Office

CRYSTAL WESTON **** W **rd St. ●Los Angeles, CA***62

213-***-****●***************@*****.***

Summary of Qualifications

● Demonstrated ability to multi task, prioritize and work well under pressure to meet deadlines.

● Strong analytical and troubleshooting skills for tracking errors and identifying potential problems.

● Recognized as honest with proven integrity and experience providing a high level of confidentiality.

● Assertive communicator who is approachable and possesses strong communication skills written and verbal.

● Positive team member who is flexible, and willing to learn as well as teach newly acquired skills.

● Advanced computer skills in MS Office Suite Word, Outlook, Excel, and data entry.

Career Highlight

Career Strategies Incorporated October 2010 to Present

Administrative Assistant / Front Office Coordinator

● Handles incoming calls and operate switchboards.

● Manages lobby area and greets and directs visitors, including vendors to appropriate destination.

● Sorts and distribute incoming and outgoing mail, including FedEx; UPS and other couriers.

● Prepares shipping labels and coordinates all outgoing mail.

● Coordinates various office support services, including purchasing and facilities management.

● Performs administrative and office support activities for multiple supervisors.

Viacom Networks, Los Angeles, CA Oct 2008 to Oct 2010

Administrative Assistant, Legal Affairs

● Perform administrative and clerical support to EVP, SVP and VP level executives including answering phones, screening calls and managing messages.

● Draft, review and prioritize correspondence (i.e., agreements) ensuring the strictest confidentiality.

● Reconcile payment requests, invoices, and prepare expense reports adhering to deadlines while ensuring accuracy.

● Maintain daily tracking log, print reports, scan documents and distribute mail within a timely fashion.

● Act as liaison between Finance, Business Affairs and Production (i.e., talent) for all production events.

CAREER HISTORY CONTINUED

CRYSTAL WESTON 1835 W 43rd St.● Los Angeles, CA90062

213-***-****●***************@*****.***

Frenkel & Company, Los Angeles, CA May 2006 to Jan 2008

Receptionist/Administrative Assistant

● Support the day-to-day operations as the first point of contact for guest calling or visiting the office.

● Answer multi line phone system; screen and route calls or notify staff of guest arrival as appropriate.

● Provide positive and welcoming attitude to convey a professional image and demeanor with clients and staff.

● Meticulously and routinely maintain and organize insurance filing system ensuring proper handling.

● Manage meeting rooms maintaining monthly schedule, bookings, and board meeting minutes demonstrating superb organizational skills and ability to multi task.

Southwest Water Company, Los Angeles, CA Aug 2005 to May 2006

Benefits Administrator Assistant

● Assist in the administering of employee benefits programs such as medical, dental, retirement plans, term life insurance plans, temporary disability programs, and accidental death policies.

● Prepare, handle and maintained corresponding paperwork for new hires, terminations, COBRA, and other employee changes ensuring high confidentiality and proper storage for auditing compliance.

● Review, analyze, and track changes to state and federal laws pertaining to benefits adhering to strict guidelines.

● Process payroll ensuring employee hours are submitted accurately and on time.

● Service multi state employees responding to benefit inquiries and complaints while ensuring quick, equitable, and courteous resolution.

EDUCATION& TRAINING

Southwest Water Company, Los Angeles, CA

Mastering COBRA and HIPPA Portability Class – Certificate

Los Angeles Trade Technical College, Los Angeles, CA

Currently Attending

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