Administrative Assistant Management

Teresa Fox

*** ******** **** ***** 404-***-**** (cell)

Woodstock, GA 30188 ********@*****.***

Teresa Fox

*** ******** **** ***** 404-***-**** (cell)

Woodstock, GA 30188 ********@*****.***

EXECUTIVE ADMINISTRATIVE ASSISTANT

High-achieving, administrative assistant, who in various roles, has consistently demonstrated the ability to multitask while prioritizing needs in a fast-paced environment and interacting with all levels of the organization.

International Experience ● Extensive Travel Management ● Presentation Creation ● Calendar Management ● Project Management ● Notary ● Microsoft Office Suite ● Lotus Notes ● Dependable ● Trustworthy ● Reliable

PROFESSIONAL EXPERIENCE

In May 2007, Onex Corporation (TSX: OCX.TO) purchased Eastman Kodak Company's Health Group and renamed it Carestream Health. Carestream Health is a leading provider of FDA regulated dental and medical imaging systems and IT solutions with sales in excess of $2.2 billion. Carestream Dental, LLC is a subsidiary of Carestream Health, Inc.

Carestream Dental, LLC in Atlanta, GA

Carestream Dental provides industry-leading imaging, software, and practice management solutions for dental and oral health professionals. With more than 100 years of industry experience, Carestream Dental products are used by seven out of ten practitioners globally to deliver more precise diagnoses, improve workflows, and provide superior patient care. Our portfolio of oral health products includes: intraoral imaging equipment, extraoral and 3D imaging equipment, imaging software, x-ray units, CAD/CAM restoration solutions, dental practice management software, film, and anesthetics.

Executive Administrative Assistant to the President 2007 – present

• Administrative assistance to the Dental President and her direct reports including Sales and Marketing, Finance, Legal, Human Resources, Quality, and Facilities

• Arrangement of travel needs for multiple executive-level managers

• Entry and submission of all expense reports for multiple executive-level managers

• Concur expense report review and approval on behalf of managers

• Handling of all international visa and passport needs for multiple managers

• Management of complex and frequently changing calendars for the President and her direct reports

• Creation of travel folder with company and customer information

• Scheduling of management meetings with the global leadership team via teleconference

• Collection, processing and tracking of confidentiality agreements

• Handling and coordination of escalated customer calls to the President including research and investigation

• Purchase order entry, invoice processing, and on-time payment

• Development and maintenance of a personal “alert” system for upcoming deadlines

• Responsible for processing the miscellaneous check deposits for the Carestream Dental subsidiary

• Scheduling of interviewee agendas including travel and handling their expense reimbursement

• Organization of annual global team meetings including lodging, meeting location, team events, meal planning, communication of all details, and price negotiation

• Training and backup support of other administrative assistants in the subsidiary of approximately 400 people

• Procurement card usage and monthly reconciliation

• FDA audit scribe

PracticeWorks Inc. in Atlanta, GA 2004 – 2007

PracticeWorks is a leading provider of digital radiographic imaging equipment and information management technology provider for dentists, orthodontists and oral and maxillofacial surgeons. Their offerings include practice management applications, business-to-business e-commerce services, electronic data interchange, or EDI, services, ongoing maintenance and support and training.

Administrative Assistant

• Calendar and meeting organization for President and his direct reports

• Global teleconference and video conference initiation

• Coordination of monthly meetings for 17 international team members including agenda and presentation preparation and file distribution

• Travel coordination for President, marketing manager and C.F.O.

• Liaison between subsidiary and parent company

• Coordination of onsite Board of Directors meeting

• Arrangement of annual “Key Opinion Leaders” meeting in rotating global locals

• Meeting minute/action item tracking of monthly global staff meetings

• PowerPoint presentation development and proofreader

• Drafting and distribution of dental-specific global company announcements

• Scheduling of meetings between management and customers and suppliers

• Conference room setup for business “Town Hall” meetings including furniture and teleconference needs

• Participation at trade show events

• Marketing purchase order management from creation to payment

• Publication ordering and distribution to appropriate team members

• Proofreading of corporate documents (i.e. Employee Handbook)

• Office supplies ordering

Eastman Kodak Company, Rochester, NY 1990 – 2004

Eastman Kodak is a technology company focused on imaging providing hardware, software, consumables and services to customers in graphic arts, commercial print, publishing, packaging, electronic displays, entertainment and commercial films, and consumer products markets. With world-class R&D capabilities, an innovative solutions portfolio, and a highly trusted brand, Kodak is helping customers around the globe to sustainably grow their businesses and enjoy their lives.

Administrative Support

• Administrative support to two departments – 60 people

• Labor hours tracking and government cost tracking using Microsoft Excel

• Creating, tracking and management of job requisitions

• Coordination of travel arrangements for all department members including processing reimbursements

• Online absence reporting for all members

• International Standards Organization (ISO) 9001 department documentation management

• Assistance to the Associate Editor of the IEEE Transactions on Election Devices publication

• Preparation and processing of the annual performance review process with two managers with 60 employees

• Internal “Poster Session” coordination (managing presenters and content, advertisement, set up, and maintaining document control history of all sessions)

References are available upon request.

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