Administrative Assistant Executive

Coleen Croston

** ****** **** • Blacklick, Ohio *3004

614-***-**** (cell); 614-***-****(home) • **********@*******.***

SUMMARY OF QUALIFICATIONS

Highly skilled, self-motivated and well organized Executive/Administrative Assistant with experience providing administrative support for various roles within an organization ranging from company president to a divisional team of a $1.3 billion retailer.

SKILLS SUMMARY

• Executive Administration

• Special Project Management

• Team Communication Hub

• Meeting Planning & Execution

• Space Planning & Execution

• Report & Analysis Production

• Schedule Management

• Travel Arrangement

• New Hire Training & Onboarding

• Divisional Team Support

• Expense Report Management

• CRM Database Management

PROFESSIONAL EXPERIENCE

LaSenza, Columbus, Ohio June 2016-July 2016

EXECUTIVE ASSISTANT to VP Stores Operations and VP Design (this is an ongoing contract position)

Provides support to two VP positions doing calendar management, international travel, expense reports with Concur System and setting up meetings. Also all miscellaneous duties as assigned.

Abbott Nutrition Engineering, Columbus, Ohio April 2016-June 2016

ADMINISTRATIVE ASSISTANT to Director of Global Engineering (this is an ongoing contract position)

Provide administrative support to Director of Global Engineering, Manager of Operational Excellence and Manager of Process Engineering doing calendar management, expense reporting within the Concur system and booking travel. Doing special projects as assigned.

Ascena Brands Justice Division, Columbus, Ohio 1997 to 2015

ADMINISTRATIVE ASSISTANT to Divisional VP/COO, GM and AVP Marketing

Provided administrative support to senior-level business leaders and divisional teams by handling a wide range of functions including cross-functional team communication, calendar planning, managing contacts, report preparation, project work and general administrative duties. Oversaw special projects across various departments and aspects of the business. Scheduled and coordinated meetings while ensuring that the appropriate people, equipment, materials, and other requirements were available as needed. Prioritized conflicting projects and needs of the business to ensure that essential deadlines were met. Managed several executive calendars along with the departmental meeting schedule within the Outlook calendaring system. Provided excellent customer service through in-person, written and phone interactions with senior-level internal and external contacts.

Strategized and executed space planning, equipment procurement, interview scheduling and associate onboarding and training in support of rapid department growth from 7 to 80 associates within 2 years

Assisted with planning and organizing company-wide holiday and charity events for over 450 associates

Created competitive benchmarking summaries on current industry marketing initiatives utilizing PowerPoint to support the sales efforts of the Justice online business.

Created presentation boards for executive concept meetings.

EXECUTIVE ASSISTANT to the President of Justice

Assisted the President of Justice during her rise from SVP to EVP to President of the company. Provided support to executive and middle management level business leaders by handling a wide range of administrative functions including communication and schedule management, project work and general administrative duties. Planned and coordinated meetings varying in size and tone from Board of Director gatherings to company parties. Produced PowerPoint presentations for use in external and internal meetings. Created and maintained reports by gathering, summarizing and analyzing data. Managed the production calendar to ensure that deadlines were met and projects were successful. Displayed a high level of integrity through exposure to sensitive and confidential information. Assisted on various Planning and Allocations projects utilizing Excel to produce reporting and analysis. Printed and assembled materials for Board of Director meetings.

Coleen Croston – Page 2

Coordinated a summit for all international company vendors which included scheduling meetings, transportation, lodging, meals and a recognition banquet.

Coordinated Executive store trips during crucial Holiday timeframes.

Maintained PTO information for over 200 associates within the Justice Division.

ADMINISTRATIVE ASSISTANT to Vice President of Marketing

Performed a wide range of administrative functions including handling communication, calendar planning, report preparation, and project work for the Marketing Department. Coordinated both domestic and international travel for the department. Oversaw special projects across various departments and aspects of the business along while being the back-up executive assistant to the President of the company.

Maintained the company-wide stores promotional event calendar for The Limited Too brand.

Supported store merchandise layout planning by documenting the position of merchandise within the store for upcoming product deliveries.

Performed confidential personal tasks when requested to support the success of the leadership team.

Ascena Brands Lane Bryant Division, Columbus, Ohio 1993 to 1997

ADMINISTRATIVE ASSISTANT to Vice President of Marketing

Responsible for managing various aspects of the professional and personal life of the vice president of the company. Professional responsibilities included marketing department activity coordination and production calendar creation and maintenance. Personal responsibilities included managing financial records, banking, and stock portfolios along with coordinating household maintenance and management of two remote properties.

Created and maintained the marketing and promotional calendar for the company.

Assisted with marketing photoshoots by researching, sourcing and hiring photographers and models as well as collecting, organizing, and documenting clothing samples.

COMPUTER AND SOFTWARE SKILLS

• MS PowerPoint

• MS Excel

• MS Word

• Outlook

• Budgeting Software

• Telephone & Printer Systems

• CRM Databases

• Scheduling Software

• Confluence

• Time & Task Management Tools

• Concur Travel and Expense System

• Invoice Software (Oracle)

• Internet Browsers

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