Executive Assistant

Lee Duong

Union City, CA ********@*****.***

SKILLS:

8+ years of Administrative experience Heavy Calendar Management Travel Arrangement & Management (Domestic &

International) Project Management Event Planner Expense Reports Budgeting C-Suite Executive level support

Managing business office functions Strong Problem Solving Tech-savvy Detail-oriented Can-do attitude

Adaptable personality to fulfill the company’s needs Start-up experience Life Science Industry

SOFTWARE & TOOLS: MS Office Suite, Outlook, Zoom, Microsoft Teams, Concur, SharePoint, Lattice, Glasshouse,

DocuSign, Google Suite, WebEx, Skype for business, RingCentral, Workplace, CLM, TriNet, Workday, ePAY, Fieldglass,

Paylocity, Nasdaq BoardVantage, QuickBooks (Account Payable & Receivable), Word Perfect, Adobe, MS Office Picture

Manager, Photoshop, SnagIt Capture, Ariba, & ANGEL Tool

PROFESSIONAL EXPERIENCE:

Vincerx Pharma, Inc; Palo Alto, CA December 2020 – March 2024

Executive Assistant and Corporate Planning

Supported the CEO, COO, CFO, CSO and Executive of Biology

● Experienced in taking on diverse responsibilities beyond traditional administrative duties, including project

coordination, event planning, and providing support in the team by demonstrated ability to adapt quickly to new

challenges in dynamic startup environments.

● Spearheaded the implementation of systems within the Human Resources, Finance, Contract departments, & Office

Operations.

● Acted as the primary liaison between clients & the management team.

● Prepared, executed, & managed the daily, quarterly and annual planning to achieve project timelines and the

company's goals.

● Strategically coordinate, conceptualize, and execute office space preparations to facilitate a seamless return for

employees.

Acerta Pharma, South San Francisco, CA October 2016 – December 2020

Administrative Assistant

Supported 2 Founders and 4 Executives in the Early Development Department

● Ensured the implementation of discussed action items from meetings, with updates integrated into reports.

● Developed, planned, & implemented compliant and cost-effective procedures for departments.

● Took a pivotal role in constructing and executing preclinical systems and processes, overseeing & monitoring

comprehensive studies to ensure progress, status updates, and goal adherence.

● Collaborated effectively with scientists, senior leadership, principal investigators, & vendors to drive cross-functional

project success

● Supported the finance department with preclinical collaborations budgeting on a quarterly basis.

Kelly Services, Fremont, CA August 2016 – October 2016

Administrative Assistant (Contract, Assignment with Acerta Pharma)

● Managed telephone coverage as required, addressed inquiries, directed calls, & recorded detailed messages.

● Oversaw office and kitchen inventory operations, ordering, requisitions, stocking, & receiving shipments.

● Administered executive budgets & reconciled corporate credit card statements.

● Organized and executed successful events & conferences.

● Aided in onboarding and training new employees.

EDUCATION:

Master of Arts, Health Care Administration, Ashford University, San Diego, CA

Bachelor of Arts, Health Care Administration, Ashford University, San Diego, CA

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