Office Administrative Assistant

Administrative Support Office Management Interpersonal Communication

Accounts and Data Management Business Documentation Client Relations

OFFICE ADMINISTRATOR/CUSTOMER SUPPORT

COSMOLEX CLOUD, LLC, NORTH BRUNSWICK, NJ 8/15-3/16

Ensuring office expenditure is maintained with budgeted levels

Coordinating & communicating social activities for the office staff

Helping customers with billing questions with their accounts

Contacting customers with inactive accounts to see if help or more training is needed

Welcoming process for new customers

Reviewed invoices and approved before going to accountant

Liaison between staff and outsourced Human Resources, Benefits Department and Accountant

Support company’s prospects & customers for their products use, technical questions and training needs

Made break room into offices

Arranging all travel for staff

Preparing paperwork and logistics for conferences/tradeshows

OFFICE MANAGER

NEW SOLUTIONS, INC., NEW BRUNSWICK, NJ 12/99-5/13

Coordinated work flow among five consultants and supervised support staff. Prioritized and delegated tasks, provided motivation and direction to create a positive work environment and ensured accurate, on-time completion.

Draft and edit executive-level presentations, financial spreadsheets, memorandums, and correspondence.

Conducted research for administrative matters

Prepared files and correspondence for Bids and RFPs

Answer all incoming calls, routing each one to the correct staff member and recording detailed messages when required.

Manage office supply inventory and maintain optimal levels

Responsible for Accounts Payable, Accounts Receivable and Monthly Bank Reconciliation, Taking payments from clients to bank, Petty Cash

Wire transfers

Purchase Orders

Responsible for maintaining Personnel files

Back-up support for any Health/Dental and 401K issues

Maintain client and employee databases for mailing and communication purposes

Hire, fire, and trained lower-level clerical staff

Arranging all travel and accommodation arrangements for staff

Prepared and shipped all equipment and supplies need for conference/trade shows

Ordering Hospital Data from various vendors

Maintaining the IRB approval application

ADMINISTRATIVE ASSISTANT - MARKETING/SALES

PAYCO-GENERAL AMERICAN CREDITS, INC., EDISON, NJ 11/98-5/99

Provided management and personnel with all aspects of training, travel, correspondence, mailing supply procurement

Managed and coordinated all arrangement for conferences

Maintained Senior Vice President’s calendar

Evaluated administrative process and recommended and implement process improvements

Prepared proposals for State and Local Government

Interacted with all department and outside agencies, which required superior communication skills

SPECIAL PROJECT COORDINATOR, MARKETING SERVICES

BENEFICIAL CORPORATION, PEAPACK, NJ 5/88-7/98

Served as an advisor and coordinator for the Assistant Vice President of Marketing Services

Member of the Product Implementation Committee which organized and launches new products

Developed several different databases to track the process of new products being developed

Charted and graphed a wide range of data in Excel

Organized and prepared board presentations for the President of Company

TAX ADMINISTRATOR, TAX DEPARTMENT

Prepared insurance premium taxes and state income tax returns for all subsidiaries, computed tax depreciation with conversions

Composed correspondence to different taxing authorities

Researched law codes and statues on electronic software

CASH CONTROLS, CONTROLLER

Reconciled monthly bank statements

Investigate outstanding bank transactions

ACCOUNTS PAYABLE CLERK, ACCOUNT PAYABLE

Prepared and distributed checks for A/P and reimbursement of employees expenses

Coded invoices for budget tracking

RARITAN VALLEY COMMUNITY COLLEGE, RARITAN, NJ

Associate of Science, Business Administration 5/92

FAIRLEIGH DICKINSON UNIVERSITY, MADISON, NJ

Bachelor of Science, Business Management 5/98

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