Administrative Assistant Executive
Resume:
Patricia A. Donmoyer
Hollywood, FL 33019
Cell: 773-***-****
Email: ********@*******.***
EXPERIENCE
Executive Assistant/Consulting Services Coordinator SMART ADVANTAGE, INC., Ft. Lauderdale, FL 2015-Present
Report directly to CEO of marketing/consulting firm specializing in helping companies define and position their unique competitive advantage(s).
Primary duties include managing sales prospecting from start to win via Salesforce, creating proposals, scheduling meetings, arranging extensive travel, and setting up conference calls.
CEO is an international bestselling author of two books, Creating Competitive Advantage and Relevant Selling, and delivers keynote presentations and workshops in the U.S and internationally. As her direct report, my responsibilities include booking all travel, securing upgrades, managing airline and hotel rewards programs, event planning, identifying and scheduling book signings and radio interviews.
Collaborate with website designer, making sure content is current.
Maintain newsletter database.
Support two senior consultants, assisting in calendar management, travel, expense reporting and event planning.
Manage day-to-day office duties including copier, phone, fax and printer maintenance, office supply orders, and front office reception.
Lead weekly staff meetings.
Administrative Assistant 2009-2015
FOURTH PRESBYTERIAN CHURCH, Chicago, IL
Administrative assistant for two Senior Pastors and Director of Giving Ministries, managing personal and church-wide calendars, event planning, travel, expenses, donor relations, and assisting in member pledge campaign.
Managed reception area, handled receptionist scheduling, time-off calendar and work standard manual.
Administrative Assistant – TWO-YEAR CONTRACT POSITION 2011-2013 TURNER CONSTRUCTION, Chicago, IL
Provided full administrative and office management support on a $33 million construction project, including tracking of subcontractor labor hours, human resource assistance, calendar management, internal and external communications, office supply inventory, vendor relations, site safety inspection and event planning.
Senior Editor/ Executive Assistant 2007-2009
PAWS CHICAGO, Chicago, IL
Reported directly to CEO of PAWS Chicago, a non-profit, No-Kill humane organization for homeless animals. Managed executive travel, calendars, event planning, and expense reporting.
Wrote and edited both internal and external communications.
Senior Editor of Angel Tales Magazine, Chicago’s premier animal advocate magazine. Wrote feature stories, covered major fundraising events, proofread, managed freelance writer assignments.
Managed website subscription database, content outlines, production schedule.
Raised money through fundraisers, including PAWS Chicago Marathon Team, as well as the annual Fur Ball, Animal Magnetism and Beach Party events.
Organized coalition of animal advocates to support the Pet Overpopulation and Safety Ordinance, generating public awareness of the importance of spaying and neutering dogs and cats to reduce the animal overpopulation.
Executive Assistant 2006-2008
THE CAMBRIDGE GROUP, Chicago, IL
Reported directly to two company Principals, managing all domestic and international travel, calendar, expenses, billed time, internal communications and corporate event planning.
Provided administrative support and editorial expertise on client projects, meeting planning, focus group logistics, travel budget management and project presentations.
Led company Volunteer Initiative, fostering partnerships with Breaking Bread Ministries, Teen Living, and Friends of North Pond.
Company/client liaison and presentation developer on projects with Anheuser Busch, Bayer Animal Health, Affinity Pet Care, Allstate Insurance and MoneyGram.
Created, edited and proofread new business presentations in PowerPoint. Executive Assistant 2004-2006
UBIQUITY BRANDS/LINCOLN SNACKS, Chicago, IL
Worked exclusively and directly for company CEO, handling personal and business travel, calendar management, meeting planning and press interviews.
Produced client presentations using PowerPoint.
Supported both the Chief Marketing Director and Marketing Manager on special projects, including promotional campaigns, field communications, special contests, and mass mailings.
Helped conduct product testing through off-site focus groups. Created database of market and food trends.
Summarized focus group results in report form to be used by the company in the development of new products.
Executive Assistant
INFOWORKS, Chicago, IL
2000-2004
Reported directly to CEO, managing all travel, calendar, meeting planning, client meetings, and expense reporting.
Wrote RFP responses for high-profile clients, including United Airlines and American Express, from research to writing, editing and proofing of finished proposal.
Provided editorial input, creative assistance to CEO in production of numerous published articles. Copywriter, Project Manager 1998-2001
ABD GROUP, Chicago, IL
Reported directly to both department Copy Supervisor and Creative Director, writing retail preprint advertisements for Sears Home Fashions department.
Created press releases for Sears store openings, special events and sweepstakes.
Assisted in writing client presentations.
COMPUTER SKILLS
Microsoft Office Professional (includes Outlook, Word, Excel), Salesforce (intermediate level), Adobe Illustrator, ACS software EDUCATION
Indiana University Bloomington, IN
Bachelor of Arts – Double Major: English and Journalism REFERENCES: Available upon request
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