Assistant Executive

SANDRA BARNET

646-***-**** E-mail: **********@*****.***

An intelligent, highly resourceful, dedicated, detail oriented Executive Assistant with outstanding proven ability to work closely and in confidence with top level executives. An Executive Assistant who displays exemplary professionalism and maintains the highest degree of confidentiality and diplomacy when handling matters of a confidential nature. Known for quality and timely completion of projects; prioritizing competing tasks with tight deadlines. Extremely capable in stressful, highly demanding situations. Liaison to the Board of Directors. Excellent interpersonal and verbal communication skills. Superior customer and client relations. Highest personal integrity.

KEY STRENGTHS

Gatekeeper Start-Ups Tenacity

Time Management Travel Planning Personal Assistant

Executive Management Event Planning Administrative Support

Confidentiality Facilities Management Private Plane Travel

Notary Public Assistant Secretary Contract Negotiations

PROFESSIONAL EXPERIENCE

1987-2012 VIRGIN MEDIA INC. (NTL Incorporated) New York, NY (office closed)

2003-2012 Executive Assistant to the Chairman; Facilities/Office Manager to New York Office

•Liaised between Chairman, CEO and management teams in the UK, including legal and accounting departments and their direct reports and assistants; interacted and supported General Counsel and other principals and managers; substantial interaction with Board members and their assistants and outside counsel

•Managed Chairman’s company and personal calendar, personal files; scheduled and coordinated meetings (both on-and-off site), screened all calls; gatekeeper; scheduled and coordinated conference calls via telephonic and video means and TelePresence; prepared and distributed expense reports for reimbursement; assisted in preparation of presentation materials; prepared written and e-mail correspondence for Chairman and CEO (both dictated and self-composed)

•Successfully coordinated Board and Shareholder meetings including timely distribution of all board meeting materials; selected off-site meeting locations, oversaw smooth functioning of meetings; planned dinners, menus, events and travel for Board and Executive Management; ensured timely execution of documents required to be signed by board members for SEC filings

•Arranged all logistics of business travel for Chairman and Board including flights, car service, hotels, meeting rooms, audio visual requirements, dinners and special events; in-depth knowledge of scheduling of private plane travel, both domestic and international

•Administered all HR/Office Manager and Facility duties for New York Office including staffing, compensation records, company health insurance plan, US company contact for 401(k) Plan; liaised with customers, negotiated contracts with vendors; oversaw timely bill payments, interacted with building management and staff; managed lease maintenance and subsequent closing of office

•Handled personal assignments including private travel, flowers, gifts, personal business meetings and dinners, health insurance, car service, general errands

1996-2003 Executive Assistant/Personal Assistant to Chief Executive Officer

•Liaised between CEO and Chairman’s office and management teams in the UK and US, including legal and accounting departments, and their direct reports and assistants; interacted with General Counsel as Assistant Secretary

•Maintained CEO’s company and personal calendar, personal files; scheduled and coordinated conference calls and meetings (both on-and-off site) and follow-up, as necessary, on a daily basis; prepared written correspondence (both dictated and self-composed); arranged personal and business travel; managed heavy phone traffic, screened all calls, relayed accurate messages to and from CEO; read and screened al mail directed to CEO; distributed mail and publications as appropriate; maintained files and confidential compensation records; maintained confidentiality of all matters

•Coordinated CEO’s conference participation; heavy contact with conference coordinators relative to time, one-on-one’s, etc.; liaised between CEO and Investor Relations and Public Relations; heavily interacted with Investor Relations and Public Relations firm regarding interviews, one-on-ones, scheduling of travel for Company roadshows

•Coordinated Board, Shareholder and Annual Shareholder meetings and selected off-site meeting locations; oversaw smooth functioning of meetings; interacted with Board members and their assistants; monitored proxy solicitation and vote count; composed, typed and distributed minutes to Board members; contacted voting institutions to ensure timely receipt of votes

•Attended meetings, maintained records and monitored hours used relating to corporate plane; scheduled all flights, meals, transportation to and from aircraft; on call 24 hours a day with corporate jet company

•Handled personal assignments on a daily basis

1992-1996 Executive/Personal Assistant to Chairman

•Extensive telephone contact between inter-company executives and personnel; arranged travel, set up meetings (both on and off-site); coordinated and set up conference calls; prepared E-mail and written correspondence both dictated and self-composed; heavily interacted with Board members; attended Company participating analyst conferences; prepared expense reports; set up breakfast and lunch meetings and table preparation; screened all mail and telephone calls; maintained files, organized calendar; prepared and timely filed all SEC forms; accessed stock quotes from Bloomberg

•As personal assistant, maintained minute book for private company; had extensive telephone contact with outside business associates; liaised with personal accountant; personal banking, sent wire transfers, arranged and coordinated private travel; interacted with housekeeping staff; picked up children from school, prepared personal correspondence; prepared lease for and interacted with apartment co-op Board

1987-1992 Legal Secretary to Vice President/General Counsel; Assistant Secretary

•Handled heavy telephone contact with inter-office management and outside counsel; prepared correspondence both self-composed and dictated for General Counsel and Chairman; arranged meetings; coordinated travel; prepared and forwarded Rule 144 sale letters to transfer agent; composed Board minutes; maintained corporate records; prepared expense reports

SKILLS Microsoft Office: Word, Outlook, PowerPoint, Excel

Gmail and Calendar

Direct Dictation

SPECIAL SKILL Notary Public

Contact this candidate