Executive Administrative Assistant

MYLENE GAINES

EXPERIENCE

Sam’s Club, Mechanicsburg, PA 06/2017– 02/2018

Wrapper, Bakery department

• Ensure all baked items are wrapped and placed around the bakery department

• Cleaned up the area each day and helped in other areas as needed

Choicegen, Middlesex, NJ 04/2017 – 07/2017

Executive Administrative Assistant-Liferay Implementation Software Development Company (Contract)

• Offered support to the COO of the company with a high degree of accuracy and confidentiality

• Gatekeeper of calls from customers and associates

Amerihealth Caritas, Harrisburg, PA 03/2017 – 04/2017

Administrative Assistant II to Market Chief Medical Officer (Contract through Techlink)

• Exercise good judgment in a variety of situations, with strong written and verbal communication

• Draft confidential correspondence, edit document and review incoming correspondence

• Offered support to the Market Chief Medical Officer of the company with a high degree of accuracy and confidentiality

Choicegen, Middlesex, NJ 08/2016 – 03/2017

Executive Administrative Assistant (Contract)

• Offered support to the COO of the company with a high degree of accuracy and confidentiality

• Gatekeeper of calls from customers and associates

Pennsylvania Psychiatric Institute (PPI 07/2016 – 08/2016

Executive Administrative Assistant to CEO & CFO (Contractthrough Aerotek)

• Exercise good judgment in a variety of situations, with strong written and verbal communication

• Draft confidential correspondence, edit document and review incoming correspondence

• Created, maintained or update various reports

• Effectively handled the following production of the minutes for the following meetings: Board of Directors, Quality, Finance & Senior Leadership.

• Handled activities and communications with a high degree of professionalism, accuracy and confidentiality

• Represent the CEO & CFO by managing calendar and meetings

Choicegen, Middlesex, NJ 08/2015 – 07/2016

Executive Administrative Assistant (Contract)

• Offered support to the COO of the company with a high degree of accuracy and confidentiality

• Gatekeeper of calls from customers and associates

Novitas-Solutions, Inc., Mechanicsburg, PA 12/2013 – 08/2015

Executive Administrative Assistant- Program Integrity Department (Contract through Staffmark)

• Offered support to the Vice President & Director of Program Integrity

• Developed PowerPoint & Excel documents for Director

• Maintained files, flight & hotel arrangement, conference & video conferencing

• Ensured faxes for the Medical Review department is received and also sent out to be imaged

• Supporting the Program Integrity department which consisted of 156 associates (consisted of six departments)

• Gatekeeper of calls from customers and associates

• Handled all printer/copier/fax problems (toner, IT & repair)

• Ensured all expense reports were reviewed before being approved by Manager, Director or VP

• Ensured all supply inventory at optimal level (five departments)

Choicegen, Middlesex, NJ 12/2012 – 12/2013

Executive Administrative Assistant (Contract)

• Offered support to the COO of the company with a high degree of accuracy and confidentiality

• Gatekeeper of calls from customers and associates

Littman Jewelers, Harrisburg, PA 09/2012 – 12/2012

Sales Associate (Contract position)

• Display merchandise & promotional materials in accordance with corporate merchandising plans

• Advise customers on quality, cuts, and/or value; assist in selecting mountings and/or settings

• Inspect & clean jewelry; watch repair; performed watch battery replacements & band adjustments

• Take payment or obtain credit authorization for customers

• Open/close store with knowledge of cashier register

Choicegen, Middlesex, NJ 10/2011 –12/2012

Executive Administrative Assistant-Liferay Implementation Software Development Company

• Offered support to the COO of the company with a high degree of accuracy and confidentiality

• Gatekeeper of calls from customers and associates

Ahold USA (Giant Food Stores, LLC 08/2005 – 10/2011

Administrative Assistant II – Advertising & Marketing Department, Carlisle, PA

• Offered exceptional support to the Vice President of Advertising & Marketing Planning

• Developed PowerPoint presentations for Vice President

• Maintaining V.P. files, flight & hotel arrangement, conference calls & video conferencing

• Documented company Weekly Sales information from Sales Meeting

• Maintained vendor set-up in maintenance system (A/R) W9/COI, gatekeeper of calls

• Ensure supply inventory are maintained at optimal levels, ordering business cards and catering lunch

• Supporting the advertising department which consisted of 40+ associates

• Arranging various events held at store levels: food drives, radio station promotions {Snyder’s of Hanover), HLLY Stuff A Bus, The Touch Food Drive & fund raisers-United Way (food & money donations-gift cards)

• Arranged new hires/moves: desktop/laptop; software approval; nameplate; phone & cubicle or office

• Kept calendar of staff: vacation, holiday or unscheduled time (sick)

• Helped Coordinator with intranet updates when on holiday/vacation (A+ School Rewards)

Rite Aid Corporation, Camp Hill, PA 05/2002- 04/2005

Administrative Assistant - Internal Assurance Department

• Facilitated all travel accommodations for management

• Documented Corporate Governance Committee data

• Created PowerPoint presentations and correspondence for an array of management levels

• Produced store audit folders information

• Produced employee packages for new incoming personnel

• Developed store audit folders information (via CIA portal)

• Ordered supplies for the department

EDUCATION

• Southern New Hampshire University – currently pursuing BS degree

• Kingsborough Community College, Associate in Applied Sciences

• Samuel J. Tilden High School, Brooklyn, NY

SKILLS

Microsoft Office, Excel, PowerPoint, Publisher, Outlook, Lotus Notes and Visio

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