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Executive Assistant/Project Assistant

Bakersfield, California, United States
August 12, 2016

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Kellie Wallace

**** ***** ********** ****. ***. *514, Bakersfield, CA 93311 661-***-****


Outstanding professional offering extensive experience in staff, projects, and operational management

Seasoned troubleshooter and a record of accomplishments for resolving problems

Successful managing within time-sensitive timelines and purchases within tight budgets guidelines

Ability to bridge communications at diverse levels, acting as liaison between departments or customers



Major: Business Administration

Minor: Project Management Certificate

2014 MS Projects 2010, Bakersfield, CA


2013 OSHA Outreach Trainer, University of San Diego, CA

2012 TapRooT®, Bakersfield, CA

2012 IADC Trainer Rig Pass

2010 MS Projects 2007, Anaheim, CA

2010 Workers Compensation; Cal State Bakersfield, CA

2008 U.S. DOT Motor Carrier Safety Compliance; Oklahoma, OK


Major: Micro Computer Accounting

Skills & Abilities


Reviews all invoices for appropriate documentation and approval prior to payment.

Prints and obtains signatures on all accounts payable checks.

Distributes signed checks as required.

Prepares garnishment checks per reports from payroll.

Acts as liaison between corporate and branch accounts payable departments.

Answers all vendor inquiries.

Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

Prepares cleared checks for storage.

Assists in monthly closings.

Prepares analysis of accounts, as required.

Performs filing and coping.


Collect and maintain files of the latest revision level documentation necessary to define product configuration and control manufacturing processes.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

Perform clerical typing duties to generate documents as necessary.


Provides high-level administrative support to company executives by conducting research, preparing statistical reports,

Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Answer phone calls and direct calls to appropriate parties or take messages.

Greet visitors and determine whether they should be given access to specific individuals.

Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

Perform general office duties such as ordering supplies and maintaining records management database systems.

Make travel arrangements for executives.

HR Coordinator

Administers health and welfare plans including enrollments, changes and terminations.

Performs customer service functions by answering employee requests and questions.

Verifies I-9 documentation.

Submits the online investigation requests and assists with new employee background checks.

Reconciles benefits statements.

Conducts audits of payroll, benefits or other HR programs and recommends corrective action.

Assists with processing of terminations.

Assists with the preparation of the performance review process.

Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow up letters at the end of the recruiting process.

Schedules meetings and interviews as requested by the director of HR.

Makes photocopies, faxes documents and performs other clerical functions.

Files papers and documents into appropriate employee files.

Prepares new employee files.


Organize, implement and maintain scheduling management system supporting identified projects and their plans.

Assist to set up tasks and sub tasks to ensure satisfactory realization of project contract requirements as scheduled.

Log project time-lines and maintain database of tasks and its status.

Log all new information into database and provide scheduled reports for contract coordination and reporting purposes.

Interact with customer and project staff to schedule work and coordinate assignments.

Interact with project team and task managers to define scope of work to develop and update detailed schedules, cost information and identification of variances from original plan.

Evaluate project schedule progress and performance and identify developing problem areas.

Analyze critical path and constraints to determine effect of changes to schedule and recommend work-around.

Suggest management of risks affecting project profit, costs, schedules and client relations.

Support project management team to maintain timely and effective change management processes, procedures and systems.

Assist project team to develop and maintain periodic status reports to keep management informed on project progress.


TMC Pest Management, Bakersfield, CA 2016-2016

Human Resource/ Customer Service

Aspect Engineering Group, Bakersfield, CA 2013-2015

Document Control Manager/Project Scheduler

Weatherford International, Bakersfield, CA 2012-2013

QHSSE Administrator

Key Energy Services, Bakersfield, CA 2007-2012

Health Safety & Environmental Assistant

Aera Energy LLC, Bakersfield, CA 2005-2007

Environmental Health & Safety Associate

Containment Solution, Bakersfield, CA 2003-2005

Accounting Specialist

Bakersfield Ag Company, Bakersfield, CA 1978-2003

Executive Assistant to President/Accounting Specialist


References are available upon request

Contact this candidate