Administrative Assistant

Administrative Assistant

Qualifications Profile

Highly motivated, innovative, and performance-driven professional with extensive experience in providing the highest quality of

administrative services within diverse companies. Demonstrate sound work ethic and strong organizational capabilities in effectively

handling and completing multiple tasks. Display customer-focused attitude in promptly addressing client concerns and effectively

building long-term relationship with clients from different cultural backgrounds. Possess excellent communication and interpersonal

skills in working with colleagues to achieve common goals and organizational objectives.

Areas of Expertise

Information and Record Management

Staff Supervision and Development

Safety and Health Compliance

Client Relations and Services

Project Management

Financial Administration

Professional Experience

Independent Contractor - Camarillo, CA

Administrative Assistant Jan 2013–Present

Capitalize on industry expertise in gathering important information to support expert document review of enforcement cases for the

Board for Professional Engineers, Land Surveyors, and Geologists.

Render administrative services to a professional land surveyor by reviewing and proofreading County of Ventura land survey and tract

map.

Analyze documents received from the State and prepare documents for expert testimonies.

Hold responsibility in distributing reports as well as organizing, monitoring, and sending invoices.

Amgen Inc. - Thousand Oaks, CA

Patent/ Administrative Coordinator (Full-Time) Apr 2009–Jul 2013

Patent/ Administrative Coordinator (Contractor) Aug 2007–Apr 2009

Established and implemented standard operating procedures and templates for foreign patent filings company-wide.

Mentored and guided colleagues in organizing logistics for all foreign patent filings.

Systematically arranged domestic and international travels, which entailed organizing airfare bookings as well as hotel and

transportation reservations.

Formulated logistics plans and material controls for various company activities, including board and staff meetings as well as staff

events.

Solely prepared and processed all necessary submittals to the United States Patent Office and other foreign patent offices, which

included related contracts and documents.

Managed the successful launch of the e-filing program, from component review and adjustment to process improvement, in collaboration

with the Project Team.

St. John’s Hospital - Oxnard, CA

Executive Administrative Assistant to the CEO and COO Nov 2006–Apr 2007

Offered administrative support to the chief operating officer and chief executive officer by preparing memos, documents, expense

reports, and presentations.

Efficiently worked on solving issues and concerns and planning strategies for improving services, in collaboration with department

managers.

Conducted investigations and generated reports detailing patient care-related matters as well as conditions hindering patient

recovery.

Handled the preparation of documents as well as hospital-wide dissemination of announcements regarding monthly executive staff

meetings and physician seminars on and off site.

Successfully improved the company’s morale and teamwork by fostering creative thinking, problem solving, and empowerment as part of

the facility management group.

Technicolor Home Entertainment - Camarillo, CA

Executive Assistant to the Director of Facilities Mar 2005–Sep 2006

Enforced compliance with health and safety guidelines of the company, while ensuring annual renewal of mandatory certificates.

Facilitated classes and trainings for employees to continually enhance their knowledge.

Oversaw department credit card transactions for seven cardholders, which involved processing receipts, coding transactions, and

reconciling monthly statements.

Rendered assistance to the director of facilities and other facilities management personnel in creating memos, reports, presentations,

as well as organizational charts.

Cultivated positive relationship with vendors, allowing keen review of their products.

Managed the department budget monitoring and reallocation to different areas, including construction, facility, and utility

expenditures, as well as produced and submitted monthly budget reports to executive management and other accounts as necessary.

Acquired purchase order requisition numbers as well as dealt with work order request and invoice processing.

Technical Acumen

Microsoft Office Suite WebEx Systems Applications Products (SAP) Efinity

Concur Learning Management System (LMS)

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