Administrative Assistant Data Entry

GLADYS GOLDEN

(H) 917-***-**** **********@*****.***

Professional Summary

Highly Motivated and accomplished Administrative Professional with more than 15 years experience. Detailed orientated with

exceptional time management, problem solving analytical skills.Self -driven team player with strengths in communication and

developing interpersonal relationships.

Skills

Event Planning/Coordination Telephone & Front Desk Reception

Office Management, Organization Word/Excel/Powerpoint/Outlook/Data Entry

Administrative Support Meeting Support

Travel/Lodging Coordination Heavy Calendar Management

Experience

Office Manager/Executive Assistant 09/2014 to 04/2016

Showroom35 LLC. – New York, NY

Supported the Chief Financial Officer and Chief Executive Officer of a

Hand bag-small leather goods Company providing Women's Accessories and promotional items.

Administratively supporting President, Vice President of Sales, Operations & HR Director including schedule management,

travel arrangements, correspondence and presentations.

Maintained reception area and guest services, including a conference room schedule for office meetings, events and

appointments as requested.

Managed conference room events, assisted with RSVPs, conference lines, and ordered snacks and refreshments.

Served as main purchasing agent for all company purchasing and procurement in regards to office services operations.

Performed clerical support to the Accounting department and duties assigned to support the company .

Assisted the creation and preparation of Power Point presentations for meetings.

Collaborated with other departments to ensure that any issues are handled immediately.

Administrative Assistant/Office Coordinator 11/2011 to 09/2014

Ann Sacks/Kohler – New York, NY

Effectively Functioned as the Office Coordinator to the District Regional Manager while providing administrative support to the

Chief Sales Officer and entire showroom. Improved departmental communication and served as a bridge to bring East and West

coast showrooms together to work more collaboratively.

Prepared all relevant material for meetings, conference room/venue bookings and catering request.

Processed all daily orders and billing procedures with SAP.

Created and maintained PO"s with SRM and track open sales order status.

Handled Showroom invoicing both for sales and purchases.

Processed all showroom Accounts receivable and returns.

Reconciled monthly census and month end reports

Prepared and distributed invoices to bill clients or pay account expenses.

Managed Company Calendar and coordinated extensive domestic and international travel arrangements/accommodations.

Recruitment Coordinator/Administrative Assistant 01/2011 to 09/2011

Home Instead Senior Care – Tarrytown, NY

Provided highly level of Administrative Support for President and Recruitment Manager. Ensured that the company meets their

production goals by keeping staff at optimum levels.

Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents,

such as attendance records, correspondence, or other material.

Completed forms in accordance with company procedures.

Scheduled and confirmed appointments for clients, customers, or supervisors.

Facilitated all Personnel Requisitions and On boarded new Hires.

Verified reference check on all final candidates

Tracked /input licenses and verified times sheets into boss system.

Assisted with scheduling and coordination of care givers.

Property Manager Administrative Assistant 01/2007 to 12/2010

Kingsley Property – Fort Lee, NJ

Supported Property Manager in all aspects of handling day-to-day operation of the property,

Collected and deposit money. nto accounts, disburse funds from cash accounts to pay bills or invoices, keep records of

collections and disbursements, and ensure accounts are balanced.

Greeted visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas.

Inspected grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.

Acted as liaisons between on-site managers or tenants and owners.

Investigated complaints, disturbances and violations and resolve problems following management rules and regulations.

Processed all monthly rental bills, data entry of tenant straight-line lease calculations .

Production Administrative Assistant 06/1999 to 12/2006

The Apparel Group LTD – New York, NY

Ensured Administrative and office support for multiple supervisors . Provided office services by implementing administrative

systems, procedures and monitoring projects.

Planned and booked travel arrangements including airline, ground transportation and accommodations.

Responsible for ordering all trims for production and complied sample packages for shipping to buyers.

Effectively handled critical projects for top executives with high levels of confidentially.

Maintained inventory of, and order office supplies.

Handled all data entry for the accounting department .

Supervised the maintenance of the company fire safety plan, building evacuation plan.

Served as the face of the company and first point of contact for staff and visitors.

Education

Associate of Applied Science: Health Administration May 2010

New York University - New York, NY

Bachelor of Science: Production Management May 1997

Fashion Institute of Technology - New York, NY

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