Executive Assistant

Cindy Villanueva

Apt ***A - **** Dalton Dr. NW, Calgary, AB T3A 2E2 Mobile: 403-***-**** E-Mail: *****.**********@*******.*** Work Experience

Integrated Environments Limited - Calgary, AB January 2015- April 2016 Office/Field Equipment Manager

Reporting to the VP of Corporate Services, as Office Manager my position includes organization and coordination of all office operations of both the Calgary office and also to our remote offices. Includes office administrative functions, staffing, Health and Safety, PPE/field equipment, training and office logistics. I've accomplished many projects such as producing certain procedures that will assist the office to run more efficiently and improve our overall effectiveness as a whole. As the Field Equipment Manager, I administered health and safety support to the environmental field and operations teams to help them achieve compliance requirements and promote a culture of safety. I also lead the continued development of the corporate safety program through the HSE Committee and offered support to the COR audits.

BeesMont Limited - Hamilton, Bermuda January 2012- August 2014 Executive Legal Secretary/Office Manager

My typical day consisted of administrative/legal tasks within the organization. Some of these responsibilities included but not limited to; assisting with any Corporate and Litigation Secretarial work, Diary Management

(internal and external meetings), acting as the primary point of contact for all clients and where appropriate resolving all administrative issues. I collaborated with Marketing and Business Development, produced various in-house databases and maintaining the office such as making sure all phones/computers run smoothly for all employees. I continued all Legal support to BeesMont Limited and the attorneys. Entering time on a daily basis on Prolaw, also HR roles such as advertising job postings, preliminary interviews and all new employee logistics such as benefits, new office, computer, phones, etc. Penny Lane Entertainment - Calgary, AB January 2012- August 2014 Bilingual English/Spanish Executive Assistant to the President Executive Administrative to the President, provide assistance with implementing and creating presentations for worldwide tradeshows, arranging travel, managing scheduled, including meetings, conference calls, and logistical setup. Utilizing our proprietary financial systems, in coordination and posting expense reports. Also providing back up to the lead administrative assistant when necessary, including assisting with training of other staff, and managing extra workload.

Trinidad Drilling Ltd. - Calgary, AB January 2012- August 2014 Bilingual English/Spanish Executive Assistant

As Bilingual Executive Assistant I was to provide all administrative support to the Chief Operating Officer and the international team. I booked all travel, compiled reports including expense reports. Organized all events for our VIP clients. And most importantly translated documents for our Mexico, Colombia, and Chile offices. Also completed all safety stats reports for every international division. 2

Sabretooth Energy Ltd. – Calgary, AB September 2006 – January 2009 Executive Assistant/Office Manager

Provided all administration support to CEO, CFO, and COO, booked all travel, produced reports, worked on and edited monthly and quarterly accounting reports. Take care of fundraiser events for multiple charities, along with monthly event planning, which consisted of team building activities, client events this entailed all planning and executed each event from start to finish. Some of the main events planned were Stampede parties, Christmas parties that were out of town, golf tournaments and volunteering at the food bank, etc. Office manager and HR responsibilities included setting up new hires along with setting up benefits, workspace, phones, computers, etc. Keeping all office stationary fully stocked, making sure office equipment such as photocopiers were in working order. Ordered any office furniture as needed. Receptionist duties as well, including answering and screening calls, opening and sorting mail, editing of the website, and keeping the office neat and organized.

Experienced in AP; having worked with Wolfpac and several other AP programs. Education

Mount Royal University – Calgary, AB 2008-2009

Introduction to Oil Production Accounting – Received certificate for completing Level 1 Northwestern School of Massage & Orthopedic 2002-2003 Received Swedish Relaxation Massage Certification with Distinction, Sports Massage And Trigger Point Certificates

Bow Valley College 2000-2001

Completed the Unit Clerk (Medical Administration) Program learning Medical terminology, and completed Practicum in the Cardiac Unit at the Foothills Hospital Skills

• Fluent in both English and Spanish

• Organized and dedicated

• Team player

• Eye for detail

• Ability to multitask in a fast paced environment

• Capable of prioritizing multiple deadlines

• Enjoy working with people, but also able to work independently

• Proficient in Microsoft Office Suite