Manager Office

Cristina Tobias

***** ******* *****

Newark, CA *4560

510-***-**** ****************@*****.***

https://www.linkedin.com/in/cris-tobias-157a9b15

Highly skilled all-around Manager, passionate about the operational side of business, with 10+ years of experience wearing multiple hats as Office Manager, Operations Manager and Executive Assistant in a start-up environment. Proven skills keeping staff on track and office running smoothly. Expertise with human resource related activities, including onboarding new employees, reviewing employee benefits, technology and computer support, general administrative office support, vendor negotiation and management. Proactively takes on new tasks, always trying to expand responsibilities and challenges, anticipate situations before they arise. Create, update and maintain office policies. Outstanding problem solver, collaborate closely with internal and external stakeholders. Excellent oral and written communication skills. Work well independently or as team member, in fast-paced, diverse environments and under intense pressure. Results driven, detail oriented, high energy, successfully handles multiple projects simultaneously.

Areas of Expertise

General Accounting

Financial Reports

Calendar Management

Meeting Planning

Human Resources

ADP Pay Expert

Invoicing, Billing, Collection

Microsoft Office

PC & Mac Platforms

QuickBooks Pro

Expensify

Google Docs/Calendar

Salesforce

Smart Recruiting

Amex Travel/Concur

Professional Experience

LIVEVOL, INC., San Francisco, CA 2007-Present

Since 2009, Livevol, Inc. has been the leader in equity and index options technology and services and provides professional and retail traders with cutting edge tools, data, and custom analytics services.

Operations Manager

Hired as employee #6 in 2007.

Product released in 2009, hired 30+ employees, added Chicago & NY locations.

Provide direct support to COO by managing his schedules, meetings and travel plans.

Implemented and manage all accounting procedures including invoicing, accounts receivable, accounts payable and employee expense reports.

Reconcile all bank/credit card accounts and enter all journal entries for month end closing.

Run monthly, quarterly and annual accounting reports for management and board of directors.

Process bi-weekly payroll and track employee sick/vacation hours.

Assist immigration lawyers in securing and renewing H1B visas, providing all necessary paperwork and communicating with employee overseas regarding the process, additionally, ensure all visa renewals are filed on time.

Handle all new hire benefits, open enrollments, employee changes and other HR or benefits issues.

Maintain Salesforce.com to identify what sales opportunities are still active and which have been closed and invoiced; run reports and distribute to salespeople and management.

Plan and coordinate all aspects of company meetings, trade shows and conferences including securing booth to acquiring marketing materials, taking care of all hotels/flight reservations for employees attending shows.

Wrote and produced original corporate employee policies and procedures manual, evaluate and revise; identify areas for improvement and implement new procedures as needed.

Negotiate expiring vendor contracts for better pricing.

Approve office supplies, office equipment and software purchases, saving the company money by going to different websites and vendors, comparing prices and negotiating to get cheapest prices.

Negotiated lease agreements and coordinated 2 office relocations for better and bigger space to support company growth.

FLAGSHIP STUDIOS, San Francisco, CA 2005-2007

A game development company founded in 2003 by the original developers of Diablo and former high-level Blizzard North executives.

Office Manager

Processed bi-weekly payroll for 100 employees.

Entered and process weekly check run for Accounts Payable invoices.

Ordered daily lunches for employees; plan weeks’ menus, where to order from, taking different diet restrictions into consideration.

Planned and coordinated all aspects of company outings, happy hour and release parties.

Approved office supplies, office equipment and software purchases saving company money by doing research and finding more cost efficient vendors.

Assisted employees and HR representative with payroll related inquiries.

Prepared weekly, monthly, quarterly and year-end reports including 3rd party sick pay, vacation accruals, tax and

benefit deductions, etc. for management.

FIORANO SOFTWARE, INC., Los Gatos, CA 2000-2005

Powers real time, digital enterprises with a bimodal integration and API Management strategy that leverages the best of systematic (centralized, high-control) and adaptive (federated, high-speed) approaches to deliver solutions across cloud, on-premise and hybrid environments.

Office Manager

Provided direct support to company owner, managing calendar, meetings and travel plans.

Applied payments to outstanding invoices, collected on accounts over 60, 90 and 120 days past due.

Prepared and processed invoices sent to clients, revised and corrected pre- bills as necessary.

Prepared and recorded daily bank deposits.

Approved office supplies, office equipment and software purchases saving company money by doing research and finding more cost efficient vendors.

Maintain Salesforce.com to identify what sales opportunities are still active and which have been closed and invoiced; run reports and distribute to salespeople and management.

Education

Bachelor of Science, Technical Business Management, DeVry University, Online, Present

Associates Degree, Computer Business Administration, Heald Business College, San Francisco, CA, Dean’s List

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