NAVJOT KAUR

**** ** ****** **, *******

Phone: 587-***-****, E-mail – acv0nu@r.postjobfree.com https://ca.linkedin.com/in/nkaur1005

Orange Group,

Department of Human Resources,

Calgary, Alberta

August 03rd, 2016

Dear Hiring Manager,

I am writing in response to your job posting in Indeed for the position of Executive Assistant / Office Manager. I believe my background and skills closely match your job requirements and I am confident that I can make a positive contribution to Orange Group.

My core strengths include, but are not limited to the following:

Comprehensive working knowledge of various computer applications including MS Word, Excel, PowerPoint, SAP, Lotus Notes, Concur, JD Edwards Enterprise One, Internet Explorer, SharePoint, WebEx, QuickBooks and Sage 50.

Proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands.

Experienced in on-boarding of new employees, including employees at the remote locations.

Experienced in implementing systems that improves efficiency of day-to-day operations.

Proven track record in hosting customer seminars, creating invitations & promotional materials, booking venues and selecting guest speakers for the events

With excellent organizational and communication skills, an outstanding work ethic, and ability to work well in both team-oriented and self-directed environments, I am well placed to exceed you expectations.

I would welcome the opportunity to meet with you to discuss my qualifications and candidacy in further and can be contacted via phone or email.

Thank you for your time and consideration.

Sincerely,

Navjot Kaur

NAVJOT KAUR

4611 64 Street NE, Calgary

Phone: 587-***-****, E-mail – acv0nu@r.postjobfree.com https://ca.linkedin.com/in/nkaur1005

CAREER PROFILE

Highly experienced, achievement-driven and results-oriented professional with over 8 years of experience in administrative and office support. Strong team-working and multi-tasking skills, successfully completes tasks within time and budget constraints.

Areas of strengths include:

Accounts Payable

Budget planning

Bank Reconciliations

Board meeting Binders

Onboarding new staff

Expense management

Planning corporate Events & Meeting

Visa Applications

Business correspondence

Vendor Set up

Managing calendar

Bookkeeping

Extensive Travel arrangements

Report Preparation

TECHNICAL PROFICENCIES

Advanced computer proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook; working experience with Lotus Notes, SAP, Concur, SFDC, Internet Explorer, SharePoint, Adobe Acrobat, Bank Reconciliations, JD Edwards Enterprise One, WebEx, QuickBooks and Simply Accounting.

ACCOMPLISHMENTS

Quickly grasped the process and & independently prepare and submit monthly Bank reconciliations for five subsidiaries on time.

Successfully learned software – JD Edwards Enterprise one and responsible for A/P role, generating POs, posting invoices, cheques requisitions, signature / legal invoices, POs, rush payment requests and tracking payments with service center.

Successfully planned and executed corporate meetings, customer events, lunches and special events and town hall activities at the best yet economical locations – saved expenses by 40%

Achieved 100% of goals on every annual evaluation for 5 consecutive years.

Established good working relationships with customers/clients.

Recognized and rewarded for Power Generation customer Seminars in GE.

Received customer service reward for constant / valuable support to the GE Belfort team.

Maintained strict confidentiality with sensitive information, financial documents, and client records

PROFESSIONAL EXPERIENCE

Executive Assistant to Vice President (VP) Nov 2015 – On Contract till August 2016

Lafarge Canada, Calgary, AB

Completes variety of administrative tasks for the Vice President and 7 GMs, such as appointment calendar, organization and correspondence preparation

Arrange complex travel plans, itineraries, & agendas; compile documents for travel-related meetings

Managed financial operations for NW Department; prepares requisitions, such as cheques requisitions, signature / legal invoices, POs, rush payment requests in JD Edwards’ software.

Prepare month-end Bank Reconciliations for three (03) blind trusts.

Book venues and organizes events, such as NW Face to Face Meeting, monthly GM meetings, town halls.

Coordinates, organizes, and tracks budget / expenses of onsite and offsite meetings and conferences.

Prepares monthly NW profit & loss report in E-One & makes binder for the VP & Finance Director.

Conduct H&S Orientation to new employees, demonstrates commitment to safe work environment.

Actively participated in Office H&S meetings – in preparation of Health and safety brochure, posters etc.

Understands the safety objectives of the organization and supports these efforts in a visible manner.

Responsible for ordering of Safety Supplies and ensuring same are distributed to NW locations.

Oversees vacation requests, prepares spreadsheets and updates VP calendar.

Streamlined daily operations for proper filling system so that soft and hard copy documents, contracts, and agreements are readily accessible.

Enhanced staff development by initiating new employees into the company by assigning work location, setting up e-mail, credit card, phone, name tab, fob, business cards, and stationery

Manages updating of the NW websites and requests for addition / deletion of the content.

Responsible for new Vendor Master Setup in system.

Ensures payments are made to all NW Contractors and Vendors in a timely manner

Handled financial information and records including processing expense reports.

Reports Quarterly volunteers hours for each location.

Proactively supervises the charitable organizations chosen by the NW locations

Administrative Assistant to Vice President (VP) of Finance Nov 2013 – Oct 2014

Coca- Cola Limited

Provided superior administrative support to VP; managed correspondence, prepared documents, and coordinated events. Processed Purchase Requisition and Purchase Order (PO’s) in SAP

Executive Assistant to General Manager of Sales Feb 2010 – Nov 2013

GE Power & Water

Provided executive-level administrative support to General Manager-Sales and 09 sales managers while successfully following procedures and meeting demanding deadlines

Independently handling customer events, seminars for Power Generation team; created invitation letters., obtained participation confirmations, coordinated presentation material, and hotel arrangements

Managed all visa / work permit requirements for Field Engineers’ mobilization across the world; issued visa invitation letters

Administrative Assistant to Company Secretary 2007 - 2010

Cairn Energy

Provided administrative support to the Company Secretary Department in preparing documents for the Board meetings, Audit Committee meetings and compiled meeting agendas/materials.

HR Assistant to the Head-HR 2006 - 2007

Maximax Services, Consultancy

Reported to Head of HR & provided administrative & HR support and recruit engineer for Saudi companies.

EDUCATION

Bachelors of Commerce

University of Delhi, 2006

Diploma in Office Management

Y.W.C.A of Delhi Institute, 2003

Accounting Software Certification – Mount Royal University, 2016

QuickBooks & Simply Accounting

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