Executive Assistant
Resume:
NAVJOT KAUR
Phone: 587-***-****, E-mail – **********@*****.*** https://ca.linkedin.com/in/nkaur1005
Orange Group,
Department of Human Resources,
Calgary, Alberta
August 03rd, 2016
Dear Hiring Manager,
I am writing in response to your job posting in Indeed for the position of Executive Assistant / Office Manager. I believe my background and skills closely match your job requirements and I am confident that I can make a positive contribution to Orange Group.
My core strengths include, but are not limited to the following:
Comprehensive working knowledge of various computer applications including MS Word, Excel, PowerPoint, SAP, Lotus Notes, Concur, JD Edwards Enterprise One, Internet Explorer, SharePoint, WebEx, QuickBooks and Sage 50.
Proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands.
Experienced in on-boarding of new employees, including employees at the remote locations.
Experienced in implementing systems that improves efficiency of day-to-day operations.
Proven track record in hosting customer seminars, creating invitations & promotional materials, booking venues and selecting guest speakers for the events
With excellent organizational and communication skills, an outstanding work ethic, and ability to work well in both team-oriented and self-directed environments, I am well placed to exceed you expectations.
I would welcome the opportunity to meet with you to discuss my qualifications and candidacy in further and can be contacted via phone or email.
Thank you for your time and consideration.
Sincerely,
Navjot Kaur
NAVJOT KAUR
4611 64 Street NE, Calgary
Phone: 587-***-****, E-mail – **********@*****.*** https://ca.linkedin.com/in/nkaur1005
CAREER PROFILE
Highly experienced, achievement-driven and results-oriented professional with over 8 years of experience in administrative and office support. Strong team-working and multi-tasking skills, successfully completes tasks within time and budget constraints.
Areas of strengths include:
Accounts Payable
Budget planning
Bank Reconciliations
Board meeting Binders
Onboarding new staff
Expense management
Planning corporate Events & Meeting
Visa Applications
Business correspondence
Vendor Set up
Managing calendar
Bookkeeping
Extensive Travel arrangements
Report Preparation
TECHNICAL PROFICENCIES
Advanced computer proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook; working experience with Lotus Notes, SAP, Concur, SFDC, Internet Explorer, SharePoint, Adobe Acrobat, Bank Reconciliations, JD Edwards Enterprise One, WebEx, QuickBooks and Simply Accounting.
ACCOMPLISHMENTS
Quickly grasped the process and & independently prepare and submit monthly Bank reconciliations for five subsidiaries on time.
Successfully learned software – JD Edwards Enterprise one and responsible for A/P role, generating POs, posting invoices, cheques requisitions, signature / legal invoices, POs, rush payment requests and tracking payments with service center.
Successfully planned and executed corporate meetings, customer events, lunches and special events and town hall activities at the best yet economical locations – saved expenses by 40%
Achieved 100% of goals on every annual evaluation for 5 consecutive years.
Established good working relationships with customers/clients.
Recognized and rewarded for Power Generation customer Seminars in GE.
Received customer service reward for constant / valuable support to the GE Belfort team.
Maintained strict confidentiality with sensitive information, financial documents, and client records
PROFESSIONAL EXPERIENCE
Executive Assistant to Vice President (VP) Nov 2015 – On Contract till August 2016
Lafarge Canada, Calgary, AB
Completes variety of administrative tasks for the Vice President and 7 GMs, such as appointment calendar, organization and correspondence preparation
Arrange complex travel plans, itineraries, & agendas; compile documents for travel-related meetings
Managed financial operations for NW Department; prepares requisitions, such as cheques requisitions, signature / legal invoices, POs, rush payment requests in JD Edwards’ software.
Prepare month-end Bank Reconciliations for three (03) blind trusts.
Book venues and organizes events, such as NW Face to Face Meeting, monthly GM meetings, town halls.
Coordinates, organizes, and tracks budget / expenses of onsite and offsite meetings and conferences.
Prepares monthly NW profit & loss report in E-One & makes binder for the VP & Finance Director.
Conduct H&S Orientation to new employees, demonstrates commitment to safe work environment.
Actively participated in Office H&S meetings – in preparation of Health and safety brochure, posters etc.
Understands the safety objectives of the organization and supports these efforts in a visible manner.
Responsible for ordering of Safety Supplies and ensuring same are distributed to NW locations.
Oversees vacation requests, prepares spreadsheets and updates VP calendar.
Streamlined daily operations for proper filling system so that soft and hard copy documents, contracts, and agreements are readily accessible.
Enhanced staff development by initiating new employees into the company by assigning work location, setting up e-mail, credit card, phone, name tab, fob, business cards, and stationery
Manages updating of the NW websites and requests for addition / deletion of the content.
Responsible for new Vendor Master Setup in system.
Ensures payments are made to all NW Contractors and Vendors in a timely manner
Handled financial information and records including processing expense reports.
Reports Quarterly volunteers hours for each location.
Proactively supervises the charitable organizations chosen by the NW locations
Administrative Assistant to Vice President (VP) of Finance Nov 2013 – Oct 2014
Coca- Cola Limited
Provided superior administrative support to VP; managed correspondence, prepared documents, and coordinated events. Processed Purchase Requisition and Purchase Order (PO’s) in SAP
Executive Assistant to General Manager of Sales Feb 2010 – Nov 2013
GE Power & Water
Provided executive-level administrative support to General Manager-Sales and 09 sales managers while successfully following procedures and meeting demanding deadlines
Independently handling customer events, seminars for Power Generation team; created invitation letters., obtained participation confirmations, coordinated presentation material, and hotel arrangements
Managed all visa / work permit requirements for Field Engineers’ mobilization across the world; issued visa invitation letters
Administrative Assistant to Company Secretary 2007 - 2010
Cairn Energy
Provided administrative support to the Company Secretary Department in preparing documents for the Board meetings, Audit Committee meetings and compiled meeting agendas/materials.
HR Assistant to the Head-HR 2006 - 2007
Maximax Services, Consultancy
Reported to Head of HR & provided administrative & HR support and recruit engineer for Saudi companies.
EDUCATION
Bachelors of Commerce
University of Delhi, 2006
Diploma in Office Management
Y.W.C.A of Delhi Institute, 2003
Accounting Software Certification – Mount Royal University, 2016
QuickBooks & Simply Accounting
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