administrative assistant

VILMA CRUZ

201-***-**** *********@*****.***

*******@**.******.********** OF QUALIFICATIONS

A highly organized and detail-oriented Executive Assistant with over 10 years of experience providing thorough and skillful administrative support to senior executives. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. An independent and self-motivated professional with excellent research and writing skills with the ability to grow positive relationships with clients and colleagues at all organizational levels.

SKILLS

Microsoft Office 2000, Lotus (e-mail), Ariba System, Adobe Photo Shop, PageMaker, PhotoDraw, Publisher, Kronos System, ACT (database) RSDB (database), Zone (FIS) Field Information System database. Bilingual-fluently in English/Spanish

spanish

PROFESSIONAL EXPERIENCE

Administrative Assistant

RYDER (Randstad Agency) - Jersey City, NJ - 02/20/12 -1-11-2016

Administrative Assistant

Maintained accounting records and performed routine clerical functions. Trucking Company in Jersey City and Moonachie, N.J.

Created task for trucks processing repairs.Updated pm work sheet for mechanics. Typed estimates for trucks out of services. Labeling parts and distribution. Updated truck registrations and plates. Processed repair orders and also purchase orders. Logged trucks information in system for truck repairs. Prepared and monitored all reports (Accrual/ID report/rates). Monitoring manual list agreement log reports.

Maintained and updated rental agreements files. Performed all secretarial and clerical duties assigned as well as preparing the necessary documentations for sales/rental dept. relating to invoices. Handled all traffic violation processing for customers.

VINCENT CROCCO, PUBLIC ACCOUNTANT, Brick, NJ - 2011 (p/t)

Administrative Assistant

Maintained accounting records and performed routine clerical functions. Managed email center ensuring all incoming and outgoing email. Managed the accurate and timely processing invoices.

NJSDA, Newark, NJ - 2004 – 2010

Administrative Assistant

Performed all secretarial and clerical duties assigned as well as preparing the necessary documentations for Project Officers relating to appraisals and school development offer letters. Maintained confidentiality of privileged and sensitive information related to negotiations. Ordered and maintained office supplies. Managed mail center ensuring all incoming and outgoing mail and deliveries were appropriately handled. Managed timesheets for Real Estate Department.

COOKSON ELECTRONICS ASSEMBLY MATERIALS GROUP, Jersey City, NJ - 2000-2003

Administrative Assistant (CRL Department) to Debra Vargas ((Administrator) and Paul Lotosky (Global Director, Technology Implementation)

Prepared and monitored purchase requisition requests. Handled all travel arrangements. Responsible for maintenance of general office equipment; inclusive of service contracts. Documented weekly global technology meetings to ensure all managers received accurate timely information. Managed mail center making certain all incoming and outgoing mail and deliveries were appropriately handled. In addition selected to collect, tabulate and distribute global technical service reports, and prepared all technical PowerPoint presentations for global meetings.

EDUCATION

Institute of Paralegal Studies, Inc. Paralegal, Linden, New Jersey

Alphatrain, Newark, NJ Microsoft Office User Specialist (MOUS)

WorldWide Educational Service, Jersey City, NJ - Medical Office Technology

St. Francis Hospital, Jersey City, NJ

Secretary, Human Resources (Inter)

Word Processing/Comprehensive Office Skills

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