Administrative Assistant Manager
Resume:
Lori L. Keffer
** ***** *****, ******, ** ***** Mobile: 724-***-**** (Main)
Email: acurcw@r.postjobfree.com
Home: 724-***-**** (Secondary)
I am seeking a challenging position to utilize my 21 years administrative and executive support experience to further both personal and company goals. Before relocating to Pennsylvania in 2012, I worked for Amgen, Inc. for over 15 years. Experience:
RCS Corporation 5/11/15 – 12/09/15
955 Colony Parkway
Aiken, SC 29803
RCS Contractor at: Center for Disease Control (CDC) NIOSH, Morgantown, WV Position: Administrative Electronic Health Records Technician (EHR Project / Surveillance Branch)
Supported the Surveillance Branch (SB) in the Division of Respiratory Disease Studies (DRDS) and to a NIOSH-wide Electronic Health Record (EHR) Working Group, which seeks to ensure electronic health records in the U.S. contain useful information on the occupation of patients.
Prepared Agendas, Meeting Minutes and Actions Items for EHR Working Group and Executive Committee Meetings. Communicated and tracking of program activities and output. Helped organize program activities, such as conferences, meetings, training classes and workshops. Coordinated reservations and arrangements for travel of branch staff and non-federal partners as needed.
Adecco Staffing
1117 Woodward Drive, Suite 1
Greensburg, PA 15601
1/2015 – 5/2015
Temporary HR Administrative Assistant at: Vertex Business Services, Smithfield, PA, Supervisor Celena Maldovan, HR Manager
Receptionist duties; greeting visitors and accepting FedEx/UPS and catering deliveries.
Weekly creation of Vertex Voice newsletter, assist with fundraising/team events. Worked closely with the external recruiter and Vertex HR Manager with on-boarding activities.
Facilitated tracking of candidates in Excel for interviews/on-boarding. Assisted with editing documents and presentations, running HR reports on active and terminated employees in VBROS databases. Confidential filing of employee and candidate documents.
Langan Engineering and Environmental Services
600 Technology Drive, Suite 200
Canonsburg, PA 15317
7/2014 – 10/2014
Position: Interim Administrative Assistant (Part time)
Reception duties; Answered phones, incoming and outgoing mail (USPS and FedEx).
Provided interim part time administrative support to the Site/Civil, Environmental/Natural Resources teams.
Print/Copy, PDFs of reports and filings documents utilizing GBC binding equipment. Printing of drawings, folding to be included in reports. Ordering of catering, office and kitchen supplies. Set up of video conferences, webinars and teleconference meetings and training sessions.
Synerfac Technical Staffing
2790 Mosside Blvd, Monroeville, PA
12/2013 – 7/2014
Temporary Secretary position at: California University of Pennsylvania (CALU), California, PA CALU Supervisor: Dr. Norma Thomas, Master of Social Work Program Director (MSW)
Provided secretarial support to Dr. Norma Thomas, MSW Program Director and MSW Faculty.
Answered phone calls, mail pick up/delivery and ordering of office supplies. Mailing of MSW program information packets to perspective students.
Created ‘Certificates of Attendance’ for CEU and Non-CEU MSW workshops for attendees. Utilized Banner System to access; Student Contact Information, Permits/Schedules and Grades. Assisted BSW department Secretary with special projects (bulk mailings, etc.) as needed.
Sterling Office Professionals, LLC,
601 Davidson Rd., Pittsburgh, PA 15239
8/26/2013 – 12/10/13
Temporary Administrative Assistant at: Pennatronics, California, PA
Daily Filing of completed production documentation. Daily Sorting, Scanning and Electronic Storage Production Traveler documents for multiple customers. Training to back up Production Admin for compiling multiple customers’ production documents for manufacturing lines to prepare circuit boards for assembly and shipment. Back up Receptionist duties as needed.
Aspen of DC Agency
1101 15th Street, NW, Suite 202, Washington, DC
4/2013 – 8/2013
Data entry of Coal workers analog and digital chest x-ray results for comparison for the Coal Workers Health Surveillance Program (CWHSP) in the Division of Respiratory Disease Studies group.
Scanning / electronic filing for scanned confidential DRDS documents for Office of the Director...
Back to DRDS Secretary, Kathy Boyce for phones, mail and projects as assigned AMGEN, Inc.
One Amgen Center Drive
Thousand Oaks, CA 91302
Positions Held:
06/1999 – 08/2012
09/2008 – 08/2012 Administrative Coordinator
02/2006 – 09/2008 Sr. Executive Assistant
06/1999 – 02/2006 Admin Coordinator III/IV
Administrative Coordinator Responsibilities:
Provided calendar support for medical physicians/professionals; Vice President, Executive Directors, Directors, Managers and Staff (US and Global). Domestic/international travel arrangements and expense reports preparation
Coordinated US and Global candidate interviews, agendas and escorted candidates; (via Telecom, In Person, Skype).
On-boarding of full time staff and contingent workers. Processed and tracked departmental BRAVO awards for staff Recognition.
Coordinator for SharePoint Portal and Enterprise Document Management (EDM) system. Amgen “Sr. Executive Assistant” Responsibilities:
Provided global calendar support for professionals; Vice President, Executive Directors, Directors, Management.
Extensive domestic/international travel arrangements and expense reports preparation.
Project Status, Budget and Headcount tracking. Approved SAP items in system on behalf of the Vice President.
Stored and maintained various confidential documents in a “shared network folder” accessed by Vice President.
Coordinated global candidate interviews. Processed staff department BRAVO awards.
Mentored other administrative coordinators.
Core Staff and ACT1 Temporary Agencies
Thousand Oaks, CA
Temporary Administrative Coordinator II –: Amgen, Inc., Thousand Oaks, CA 05/1997 – 06/1999
Provided calendar support for medical physicians/professionals; Vice President, Directors, Managers and Staff.
Other responsibilities and projects as assigned. Howard Advertising
Advertising Coordinator –
10/1996 – 5/1997
Prepared various Help Wanted advertisements for 15-20 clients (both In-column and Display Ads).
Generated Insertion Orders with Nationwide Newspapers and Publications. MUZAK / MUZICRAFT Sound Engineering
Deana Payne, General Manager
Sales & Marketing & Customer Service Administrative Assistant – 05/1991 – 10/1996
Developed new marketing materials utilizing WordPerfect 6.0 (new product brochures, newsletters, customer comment feedback cards and direct mail campaign pieces). Generated service work orders and taking equipment, preparing proposals.
EDUCATION:
Maric College of Medical Careers
La Mesa, CA
Registered Medical Assistant 7 month Course & Internship Graduated: Certificate 04/1981, GPA 3.0
Granite Hills High School
El Cajon, CA
General Education, Basketball and Swimming
Diploma, 06/1980, GPA 2.8
Qualifications & Skills:
Leadership & Communication skills Coordination of On-Offsite Meetings and Group Events
Confidentiality, Organizational & Prioritization skills Processing Passport/Visa Documents (new / updates)
Global Outlook Calendar Management Budget / Project Tracking / Project Coordination
US/International Candidate Interview Scheduling Project coordination (updating milestone/deliverables etc.) Software Programs:
Microsoft Office Suite, Outlook, MS Project & Visio Amgen SAP & eFinity Procurement System (POs/SOW)
Amgen CONCUR Travel/Expense Reports (Int’l & US) Enterprise Document Management System (EDM)
Amgen SharePoint Web Portal Coordinator CALU Banner & Vulcan Information Portal (VIP) & Banner
VBROS Business Reporting of Operational Statistics
(Vertex Active/Term Reports etc.)
NiSource Contractor Registration System (Vertex) References available upon request
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