Administrative Assistant Support

KEELEY R. JUDD

**** ******* ****** ****** *****, MD 20748 p. 240-***-**** e. acuqn7@r.postjobfree.com

A highly motivated team player with over 15 years of experience with Government & Private Industry Executives

EDUCATION

Strayer University, Majoring in Business Administration, Junior, December 2016 Completion Date, Alexandria, VA

EXPERIENCE

Department Veterans Affairs, Washington, DC

Management Support Technology, Inc. (Contractor)

Meeting Coordinator January 2015 – April 2016

–Supporting –Director – IT Budget Execution and Analysis Service (BEAS)

●Coordinated with key stakeholders to provide logistical support for all meetings and conferences within Information Technology Resource Management (ITRM); ensured facilities and/or meetings spaces are reserved and all facilities are returned to pre-meeting conditions.

●Provided direct support to the Director of IT BEAS, as well as the BEAS staff to include other directors, SES level personnel and front office staff.

●Scheduled and organized complex activities including extensive conference calls, meetings, department activities, as well as appointments.

●Composed, edited and performed quality review in accordance with the VAIQ policies for all correspondence announcements, documents, and reports.

●Drafted, edited, formatted and finalized briefing materials, read-aheads and presentations for each meeting or conference, provided minutes and action items for each meeting, tracked action items and report completion of action items.

●Coordinated with VA management to establish agendas and reserved teleconferencing Veteran Affairs National Teleconferencing System (VANTS), web-conferencing (Live Meeting) sessions and video tele-conferencing (VTC) when needed.

●Facilitated meetings by assisting meeting presenters and participants with uploading presentations to the appropriate share-document repository.

●Managed budget of events and/or meetings to include initiating and monitoring travel for attendees.

●Managed on-boarding and off-boarding of employees.

Department Veterans Affairs, Washington, DC

Dekatron Corporation (Contractor)

Program Support Assistant February 2014 – January 2015

–Supporting –Director – IT Budget Execution and Analysis Service (BEAS)

●Provided direct support to the Director of IT BEAS, as well as the BEAS staff to include other directors, SES level personnel and front office staff.

●Scheduled and organized complex activities including extensive conference calls, meetings, department activities, as well as appointments

●Composed, edited and performed quality review in accordance with the VAIQ policies for all correspondence announcements, documents, and reports

●Provided logistical support for key executive levels, meeting, to include meeting transcription

●Maintained internal SharePoint library dashboards

●Developed Standard Operating Procedures (SOP) and manuals

●Reviewed incoming correspondence, publications, regulations and directives affecting the office

RAND Corporation, Arlington, VA

Administrative Assistant IV June 2011 to June 2013

–Supporting –Research Department Director and five other researchers

●Overall management responsibility for the Director’s scheduling and calendar, assisted/escorted external visitors for the Director.

●Schedule and organize complex activities including extensive conference calls, meetings, Web-ex meetings, department activities, as well as appointments.

●Coordinate international and domestic travel with various legs, itineraries, travel packages, expense reconciliation

●Coordination of the Global Research Talent (GRT) performance review process to include compiling reviews and setting up performance review meeting with managers.

●Screened and routed GRT job candidates; updated, maintained and posted current opportunities to website, as well as coordinated the interview schedules, travel arrangements and assisted with on-boarding new employees.

●Maintained personnel and project files, complex and confidential, electronic and hard copy.

●Maintained multiple SharePoint dashboards.

PATH International, Washington, DC

Administrative Assistant September 2010- May 2011

–Supporting Advocacy and Public Policy (APP) Director

●Provided the full range of support services for the Director of the APP Division, including overall management responsibility for the Director’s scheduling and calendar, assisted external visitors, supported conference attendance, managed expenses/reimbursements, organized travel plans, prepared agendas, conducted research, coordinated/assembled documents/materials, attended meetings, transcribed minutes, facilitated follow-up, and ensured that deliverables meet deadlines.

●Provided administrative support to internal and external meetings hosted by the APP Division, including agenda and material preparation, catering, minutes and action items tracking and follow-up.

●Provided administrative support to policy-related events hosted or co-hosted by PATH in Washington DC including Hill events. Management of all logistical support.

●Drafted and finalized correspondence, presentations, intranet postings, and other materials as needed. Became a certified proofreader at PATH; facilitated document review and approval for the APP division.

●Independently handled complex and confidential materials and communications with internal and external contacts, including PATH leadership; interacted with a wide variety of high level external contacts via phone, e-mail, and in person; served as liaison to administrative support for PATH President and Vice President.

Center for Disease Control and Prevention (CDC), Rockville, MD

The Society of Research Administrators (SRA International) (Contractor)

Senior Administrative Assistant December 2009- August 2010

–Supporting Deputy Director

●Provided direct administrative support to the CDC VAERS project team to include the Assistant Director and Director with various duties and special projects.

●Assisted the Health Information Specialist department by performing quality control on medical records to ensure data is not including PII. Contact hospitals, PCPs, patients and other medical facilities to obtain vaccine reports, vaccine manufacturers, lot numbers and/or patient status results concerning the H1N1 vaccine.

●Maintained appointment calendars, extensive scheduling of meetings and teleconferences. Coordinated travel arrangements and expenses for reimbursement.

●Maintained the scheduling of conference rooms, teleconferences, and video teleconferences

●Generated and distributed ad-hoc technical and non-technical documentation, reports, and/or data as assigned. Collected and prepared information for use in meetings including agendas and presentations

YMCA of the USA (Government Relations), Washington, DC

Administrative Assistant January 2007 – August 2009

●Provided direct administrative support to the Robert Wood Johnson Foundation (RWJF) and Pioneering Healthier Communities (PHC) initiatives Directors and team.

●Maintained appointment calendars, extensive scheduling of meetings and teleconferences. Coordinated travel arrangements and expenses for reimbursement.

●Generated and distributed technical and non-technical documentation, reports, and/or data as assigned. Collected and prepared information for use in meetings including agendas and presentations.

●Maintained and managed budget for RWJF and PHC to include reconciliation and forecasting. Also provided reports to management on budgeting activities, as well as, resolving any discrepancies within the budget.

Department of Education, Washington, DC

Computer Sciences Corporation (Contractor)

Administrative Assistant February 2006 – January 2007

American Nurses Association, Washington, DC

Financial Executive Assistant October 2003 – February 2006

National Women’s Law Center, Washington, DC

Program Assistant March 2002 – October 2003

CACI formerly Digital Systems International Corporation, Arlington, VA,

Office Administrator II April 1999 – March 2002

SKILLS Windows XP, Microsoft Office Suite, Microsoft Outlook, Lotus Notes, GroupWise, Quick Mail Pro, IMIS, Raiser’s Edge, Oracle, Cost Point, Lawson, QuickBooks, Adobe (Pro and WebMeeting), Visio, SharePoint (Team Space), Concur, GovTrip, ITAS, EndNote, FTP LE, Schedule Plus, Calendar Pro, Internet, 55 wpm

REFERENCES

Available upon request

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