Manager Maintenance

Sanja Swanson

Phone: 225-***-**** Email: **********@*****.***

Profile:

Delivering results in a very autonomous way.

Able to work under stressed harsh conditions (Kuwait, Iraq).

Honest and rigorous, easy adapts and integrates in Teams and new positions.

Hard worker, focused on results, safety, diversity and delivery.

Active TWIC card.

Work Experience:

Shell Motiva Norco (Audubon) July 2015-February 2016

Document Controller

Managing all Project Documentation to include handling and filing all Technical Documentation.

Generating and daily updating a Transmittal Log including all transmittals received from the main Contractor, including documents that require approval from Motiva. (NE-5’s PRQ’s, PRN’s etc.)

SharePoint Site Owner, creating libraries, and structuring the folders per the Project needs. Managed two SharePoint sites for two different Projects, to include uploading all transmittals, drawings and restricted documents for each discipline involved.

Distributed and received Transmittals and acquired all required signatures on documents prior

Transmittals sign off.

Ensured all documents are up to date and with correct labelling, numbering and are secure.

Worked closely with all disciplines including assisting them in correct document management on SharePoint as well as the Company Shared Folder.

Carried other duties as assigned, including plotting weekly updates for the War Room.

Shell Norco (WTMC) April 2013-December 2014

Turnaround Operations Support

Preparing Work Packages for the Turnaround 2013.

Creating Isolation Logs and Lockbox packages.

Creating and updating work package spread sheet.

Assisting in developing Blind and Isolation P&ID’s

Qatar Shell GTL May 2010-Dec 2011

Start Up Team Coordinator (HR Support)

Coordinate the recruitment and administrate a team of over 200 technicians and experts supporting the Start Up of the largest oil plant project in the world (Shell GTL).

Verified and confirmed each start up manpower invoice from both Shell and Contracting Agencies.

In order to manage and negotiate contract conditions on over 200 technicians and experts, screened and administrated CV’s, organized interviews and interfaced with:

-Shell Human Resources Department

-External Recruitment Agencies (seven)

-Line Managers (thirty)

Despot Company, Kumanovo, Macedonia Apr 2008-Apr 2010

Purchasing Specialist / Office Manager

Responsible for selecting and negotiating with over 50 suppliers and placing purchase orders in response to material requirements.

Accountable for the implementation and ongoing maintenance of all office policies and procedures.

Managed and ordered supplies within the budget guidelines of the company.

Reviewed files to ensure compliance in buying and file procedures.

Organized and stored computer-based information and documentation.

Kellogg Brown Root Inc. (KBR), H-Sites, Mosul-Iraq Feb 2004-Nov 2007 & Oct 1999-Feb 2001

Purchasing Supervisor in support of the US Army Aug 2007-Nov 2007

Supervised, monitored, and trained a group of over 10 Purchasing Specialists in the purchase of goods or services; including approving, qualifying, and negotiating with suppliers and authorizing purchase orders

Lead a team of Purchasing Specialists in purchasing goods and services that are technical in nature, and are engineered and purchased to company specifications. This included a team of 5 Expeditors expediting the Purchase Orders to be delivered in timely manner as promised by the Suppliers.

Interfaced with KBR operations and suppliers to ensure effective procurement of such goods and services.

Negotiated with suppliers and made recommendations concerning procurement. Monitors supplier performance

Prepared daily, weekly and monthly performance reports to the KBR Project Log Cap III Head Quarters in support of the US Army in Baghdad, Iraq.

Prepared and monitored Management Maintenance Report and conducts meeting with the Deputy Program Manager of Log Cap III.

Senior Field Buyer, H4,Marez, Mosul-Iraq (Mar 2007-Aug 2007)

Reviewed and confirmed purchase orders to ensure compliance, prior Procurement Manager’s signature.

Managed a group of six buyers, in Purchasing Manager’s absence.

Trained new Buyers in the use of our Procurement System as well as Procurement procedures.

Selected and negotiated with approved suppliers, placed Purchase Orders in response to product requirements.

Field Buyer, H4, Marez, Mosul-Iraq Sept 2006 - Mar 2007

Procured various materials including, but not limited to, spare parts for heavy equipment (Forklifts, Cranes etc), cleaning supplies, IT equipment, and maintenance/repair needs following US Government approved procedures.

Reviewed Purchase Orders to ensure US Army and US Government compliance

Trained new and existing personnel in purchasing procedures and the use of updated releases of Purchasing Plus software programs.

Supervisor Maintenance Coordinator, Theater Maintenance Office/DOL (Nov 2005 - Mar 2006), HQ, Baghdad, Victory South, Iraq

Supervised the Theater Maintenance Logistics Department for KBR, supervised over 15 Logistics Coordinators and managed an inventory fleet of over 15,000 in the Project LOGCAP III, in support of the US Army.

Worked on Theater Deadline Reports, procurement and expediting the purchased material for the KBR Maintenance Sites over the Middle East and Central Asia.

Maintained operational weekly and monthly readiness reports for the Theater Maintenance Department.

Traffic Coordinator, Logistics support of the US Army in Iraq, Khalifa, Traffic Department, Kuwait (Sep 2005 - Nov 2005)

Coordination of Customs Clearance, and Inland Transportation from Port/Airport to designated warehouses or directly to jobsites designated by requisition of a purchase order or by Project Management.

Responsible for receiving and tracking all Import/Export documentation, and submitting claims to the home office.

Senior Buyer, Logistics Support of the US Army in Iraq, Khalifa, Kuwait (Feb 2004 - Sep 2005)

Procured various materials including, but not limited to; spare parts for heavy equipment, cleaning supplies, IT equipment, and maintenance/repair needs following US government approved procedures.

Assumed the responsibilities of materials, document controls and expediting functions when needed.

Maintained, at times, over 150 requisitions for purchase and delivery. Reconciled aged files for payment, including creating Change Orders, ITF’s, expediting deliveries and/or necessary documentation for closing out files.

Reviewed files to ensure compliance, trained new buyers in buying and file procedures.

Trained other buyers in the use and updated releases of Purchasing Plus software.

Performed Contractor Purchasing System Review (CPSR) audit in Kuwait office. Coordinating on daily basis with Vendors and end users.

DynCorp – Hiberna/ ES-KO (UK), Skopje, Macedonia Feb 2002-Jan 2004

Senior Buyer (NATO Support)

Developed, awarded, and administered purchase orders requiring product knowledge, negotiation, and interpersonal supervisory skills in accordance with established policies, procedures, and specific project requirements.

Supervised new or inexperienced buyers, providing direction, advice, and counsel regarding purchasing and administration.

Purchasing Officer (Apr 2001- Feb2002)

Responsible for selecting and negotiating with approved suppliers and placing purchase orders in response to various material requirements in support of NATO offices in Macedonia.

Interpreter / Personnel Officer (Feb 2001- Apr 2001)

Responsible for day-to-day administration of policies and programs, training, employee relations, compliance, and other administrative functions.

Kellogg Brown & Root (KBR) / Camp Able Sentry, Macedonia Oct 1999-Feb 2001

Quality Coordinator

Interfaced with the US Army, planned, reviewed, and analyzed quality related data. Identified problems, offered resolutions, and performed reporting activities.

Conducted statistical studies using Statistical Process Controls and other Quality Improvement Process tools.

Implemented a Quality Assurance and Quality Management System such as ISO, API, ESME, etc. for the site or project.

Acted in vendor surveillance activities on projects.

Education

Faculty of Pedagogy, University “St. Cyril and Methodius” Skopje

High School “Pero Nakov” Kumanovo (Economics and Business Administration)

Languages

Macedonian

English (speaks, reads and writes fluently)

Awards and diplomas

Certificate of appreciation, issued by Commander of the US National Support Element (Kosovo Force)

Computer skills

SAP (including Crystal and Blueprint), Microsoft Office, PP Plus Purchasing program with Buyer access, Planet FM. Live Link. Shell Fountain Incident First Reporting System, SharePoint.

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