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Administrative/Executive/Assistant

Location:
Palmdale, CA
Posted:
April 26, 2016

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Resume:

Lorraine E. Hadden

***** **** ** *

Palmdale, CA 93550

661-***-****

WORK EXPERIENCE

LA County Senior Sec III (2007- 2015)

Auditor Controller Senior Sec II (1992 - 2007)

Under the management and direction of the Accounting Division in support of the

Executive, Senior Management & Staff of the Los Angeles County Auditor-Controller/Accounting Division performs a wide variety of complex duties with a high degree of accuracy, discretion and professionalism.

Contact applicant and schedule interview appointment.

Assist Accounting HR to submit payroll data to the Time Collection database/submits time card amendments and Labor Cost Corrections

Maintains and updates the electronic, administrative and confidential personnel files, records, folders and database systems. Maintain confidentiality of privileged and sensitive information related to personnel matters

Reviews documents and obtains additional or supplemental information

Maintains and submits monthly, quarterly and annual records and reports

Coordinates and maintains the Accounting Division's appointment calendar(s) & schedules/confirms/sets meetings and appointments

Arranges travel, training events and prepares itineraries and compiles travel related documents

Coordinates building management facilities requests, office equipment, building access/parking, and other related administrative tasks

Prepares incoming/outgoing employee personnel transactions and screens/review applications and schedules interview appointments.

Assigns, tracks & monitors annual probationary performance evaluations

Monitors the Divisions annual supply/inventory budget. Monitors, restocks and maintains office supply and equipment

Interprets and explains the department and Counties policies, procedures, functions, services, and philosophies

Acts as the division's liaison between outside agencies and the departments

Attends meetings and workshops to maintain current knowledge regarding new laws, rules and regulations pertaining to personnel related matters

Reviews and manages incoming/outgoing mail. Answer incoming calls/emails direct callers to the appropriate agency or department or provides routing information to constituent

Operates office equipment including computer, fax, copier, calculator, typewriter, shredder, scanner & printer

LA County Word Processor I (1991-1992)

Auditor Controller

Prepares and proofs documents using MS Word for the Accounting Division to include various publications (the CAFR, Annual Statements, and Tax Payers Guide) for the Accounting Division.

Resume of Lorraine E. Hadden - Page 2

WORK EXPERIENCE (Cont’d)

Brown & Wood Legal Word Processor (1989–1991) - Evening

Attorney at Law

Prepares, updates and reviews bond counsel legal documents to include Table of Contents (TOC) and Table of Authorities (TOA)

Uploads and submit completed documents to Brown & Wood offices nationwide

Reviews and manages mail giving priority to approaching deadlines, priority matters/clients

Carson Dunn Legal Administrative Asst. (1987–1991)

Reviews and manages mail giving priority to approaching deadlines, priority matters, and/or priority clients

Maintains log, track progress and completion of projects

Prepares, types, proofreads and formats legal correspondence and documents.

Responds to requests for copies of documents

Answers and troubleshoots incoming calls and emails

Prepares and reviews documents for accuracy using Microsoft Office software

Alameda County

Health Care Svcs Agency Women, Infants & Children (WIC) Specialist (1983 – 1987)

Interview WIC participants to determine eligibility for the program

Explain to participants the Federal, State and County guidelines/rules

Coordinate/schedule/facilitate individual and group orientation

Refer participants to internal/external sources for necessities (food/shelter)

Assist women with necessary medical appointments during pregnancy

Schedule nutrition counseling sessions with team nutritionist

Acts as liaison between the participant, the WIC Program, the Alameda County Health Care Services Agency and Fairmont Hospital in Oakland, CA.

EDUCATION

Psychology – B.S. – AUC College, 1999

Paralegal/Legal Studies Certificate & AA – West LA College, 1997

QUALIFICATIONS (Skills, Knowledge and Abilities)

Ability to exercise good judgment and maintain business matters in a confidential manner

Excellent organizational and project management skills with a strong commitment to details and follow up.

Ability to prioritize and handle multiple projects

Strong interpersonal communication skills & English language proficiency (written and verbal).

Excellent oral and written communication skills

Knowledge of clerical and accounting principles and practices

Ability to work under tight deadlines with a high degree of accuracy

Good analytical and problem-solving skills and customer service focused.

Demonstrated knowledge of secretarial procedures and practices



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