Office Management

Location:

Washington, DC

Posted:

April 26, 2016

Contact this candidate

Resume:

Jasmine Charmaine Smith

*** ********* *******

Hyattsville, MD 20785

Day Phone: 202-910-6889Mobile: 301-***-****

Email: acuilz@r.postjobfree.com

Work Experience: (CURRENTLY HOLD A STATE DEPT. SECRET SECURITY CLEARANCE WITH DS)

Department of State (Contracting w/E-9 Corporation)

2201 C Street NW (SA-9)

Washington DC, DC 20520 United States

07/2014 – 11/2014

Salary: 45,000.00 USD Per Year

Hours per week: 40

Executive Management Coordinator

Duties, Accomplishments and Related Skills:

I am the Office Management Specialist to the Director of the Bureau of Information Resource Management, Office of External Affairs (EA). I am also the primary point of contact as the bureau’s liaison for all administrative assistance requirements. I perform a variety of duties in support of routine office operations to include, answering multi-lined telephones, corresponding to customers on support services programs, screening visitors for appropriate badge clearance, greeting, escorting and/or directing visitors to appropriate locations and/or persons. My duties also include budget tracking for External Affairs, develop IRM external contact data, create communicators communication for EA Director and staff meetings, take notes and draft minutes in/for meetings, manage all travel arrangements for EA staff, maintain time and attendance records for EA staff, create, track and deliver correspondences, establish and maintain access to the IRM tasking system, and coordinate with EA staff as appropriate. Manage and schedule conference rooms and other shared resources for EA. Manages the Director's schedule, to include all meetings, appointments, events, and activities. Take initiative on behalf of the Director to establish priorities, arrange commitments, reschedule, or refuse appointments or invitations to festivities, and/or arrange for a representative to attend in the Director’s stead. Advises the Director on any important matters addressed in the event of their absence. Oversee the scheduling and completion of any work services installation, renovation, maintenance, and/or repair to the office area. Assist in planning, coordinating and executing special events for the bureau including Town Halls, meeting, special receptions, ceremonies and VIP visits. Ensure scheduled leave for staff members provides adequate coverage for the office. Provide telephone coverage, coordinate, edit and submit weekly Activities Report, manage and maintain IRM/EA filing system. Update SharePoint site, staff portfolio, contacts, etc. Order and maintain office supplies/equipment.

Supervisor: Mr. Craig Hootselle 202-***-****

Okay to contact this Supervisor: Yes

Department of State-The Henderson Group (contractor)

1800 North Kent Street

Arlington, VA 22209 United States

05/2011 - 09/2013

Salary: 42,300.00 USD Per Year

Hours per week: 40

Office Management Specialist (OMS)/Receptionist

Duties, Accomplishments and Related Skills:

I am the primary point of contact as the bureau’s liaison for all administrative assistance requirements. I perform a variety of duties in support of routine office operations to include, answering multi-lined telephones, corresponding to customers on support services programs, screening visitors for appropriate badge clearance, greeting, escorting and/or directing visitors to appropriate locations and/or persons. Monitor the scheduling of conference rooms and draft correspondence related to program services. I maintain 4 conference room schedules, make all administrative arrangements for meetings, I assure meeting space, audiovisual functionality and materials for training classes. I attend meetings and interviews for observation and presentation techniques. I maintain inventory of building and conference room loaner equipment as well as training equipment. I prepare reports, forms, maintaining extensive files in chronological order and perform massive copying. I research the FAM laws, regulations, guidance and procedures to appropriately apply to the functionality of the bureau. I assist with the coordination and distribution of carpool, individual, reserved and intermittent parking passes. I monitor the operation of parking facilities. I receive mail and distribute it to the appropriate person or office. Requisition office supplies through the Integrated Logistics Management System (ILMS) and arrange for storage and/or issuance. Manage the review and tracking of contractor and other invoices using the Global Financial Management (GFMS) and Momentum systems for a variety of resources to include monitoring of contract performances for conferences and exhibits. Ensure funding availability to cover contracts for new hires, companies, government bills, supplies ordered, etc. Manage and serve as lab technician for The Learning Training Center; monitor the hallways and lobby to ensure the proper door signs are visible for incoming visitors coming for training; update and troubleshoot 17 PCs and 1 VTC unit. Maintain office calendars for Director, 2 Branch Chiefs and 4 conference rooms. Maintain a spreadsheet for FOB serial numbers and to whom they are assigned. Plan and coordinate conferences to include lodging of large groups and transportation. Plan, coordinate and determines method of procurement and supply operations for the bureau. Purchase and receives equipment and supplies and insure that items received are not defective and conform to specifications. I insure the proper maintenance and stock of office supplies and equipment. I prepare training rooms for Integrated Logistics Management Systems Ariba (ILMS) Course and confirm that computers are functioning properly, set passwords for attending students. I edit and prepare the Weekly Achievement Report (W.A.R) for management review and approval. Prepare badge paper work for new, lost and/or expired DOS badges. I prepare visa spreadsheet for traveling and handle all administrative aspects of official travel, as well as, provide assistance with visas or diplomatic passports. I track visas for expedited travel and transport them to/from HST and also keep track of all travel. I arrange travel by making airline and hotel reservations. Draft and send e-country clearance cables to the appropriate overseas post and prepare memos for visas. I input data ensuring accurate entry of dates, locations, reviews and track visas of deployment. I am responsible for constructing all badge paperwork for Accenture, Comsys, LMI, Tsymmetry, Squires Group, Oracle America, and Manpower, arrange for signature and then submit to the proper person for processing. I am in charge of filing for the VARS, as well as filing for the badge paperwork to terminate those who roll off the project. SAMS BINDING- PO, FMO, & GMO binding manuals for training.

Supervisor: Ms. Eileen Pierre 703-***-****)

Okay to contact this Supervisor: Yes

Department of State-Federal Management Systems(contractor)

2201 C Street NW

Washington DC, DC 20520 United States

02/2010 - 03/2011

Salary: 38,000.00 USD Per Year

Hours per week: 40

Administrative Assistant

Duties, Accomplishments and Related Skills:

Serve as the primary liaison to the Office of Language Services at the Department of State.

Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary.

Advises other administrative personnel of latest directives regarding administrative procedures and maintains all files and records.Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions.

Create, confirm, and retrieves data from the internet and use Microsoft office and various software programs to generate and enhance reports, forms, and/or gather information for language services customers. Make all necessary arrangements for conferences, meetings and travel.

Reviews incoming correspondence, publications, regulations, and determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format and policy and procedural adherence. Maintain office files of correspondence, directives, regulations and other information. Perform other duties as assigned.

Supervisor: Mrs. Binh Akers (supervisor retired) 202-***-****)

Okay to contact this Supervisor: Contact me first

T&T Amusments

Hyattsville, MD United States

06/2009 - 10/2009

Hours per week: 30

Event Planning/Machine Operator

Duties, Accomplishments and Related Skills:

Coordinate with customers and schedule events for various functions. Operate the popcorn, cotton candy and snow cone machines for various events. Monitor moon bouncers during events for precaution and/or improper use.

Supervisor: Mr. Littlejohn 202-***-****)

Okay to contact this Supervisor: Yes

Department of State

Washington, United States

06/2004 - 08/2007

Hours per week: 20

Passport Processing Clerk (Volunteer)

Duties, Accomplishments and Related Skills:

Volunteered during the summer of 2004, 2005 and 2007 for High School Community Service Hours. Selected appropriate information from passport applications and accurately typed data in the central processing unit via CRT terminal. Reviewed information on CRT screen to ensure all fiscal data was present and accurate. In Book Print, printed blank tourist, dependent, commercial, official and diplomatic passports from data stored in the CPU. Select correct type of book to be printed reviewing data on screen and passport applications. Ensured that the necessary endorsements were printed and faulty passports rejected. Reviewed completed passports, laminated and assembled the passports. I assumed responsibility for the reviewing of each passport for typographical and/or machine errors. Properly engraved, sized photographs and attached laminate in prescribed method. Operated address label printers, generated and examined address labels, and checked information on CRT screen against the application and passport for triple accuracy. I resumed caution to assure that the proper passport, accompanying documents (birth certificate, etc.) and address labels were all placed in the proper envelope and sent to the appropriate persons.

Supervisor: Ms. Earnestine Barnes 202-***-****)

Okay to contact this Supervisor: Yes

Department of Health & Human Services

Washington, DC United States

06/2006 - 09/2006

Hours per week: 40

Series: 0303 Pay Plan: GS Grade: 2

Student Clerk (Summer Clerical) (This is a federal job)

Duties, Accomplishments and Related Skills:

Processed incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other forms of written communication. Composed letters and reports, reviewed correspondence for accuracy and completeness and prepared publications for distribution. Received and directed callers/visitors to the appropriate location and/or person. I also provided information about the organization, its functions, activities and personnel. Received supply items and equipment delivered by various vendors and assisted in the distribution and storage. I routinely monitored e-mail accounts and appointment calendars keeping them up-to-date. I served as the primary liaison between administrative offices and staff support for the Department of Health & Human Services. I also maintained a filing system in chronological order of hard copy and electronic documents for tracking the status and location of processed documents. Performed various duties in support of routine office operations to include, preparing reports, forms, maintaining extensive files in chronological order and resource libraries, performed massive copying, receiving mail, answered multi-lined telephones, and greeted visitors.

Supervisor: Ms. Mary Gerald 202-***-****)

Okay to contact this Supervisor: Yes

EDUCATION

Tall Oaks High School Bowie, MD United States

High School or equivalent 06/2009

Credits Earned: 23 Semester hours

Major: Act Studio/Theater Minor: Basic Academic Requirements

Additional Information:

I contain a wealth of professional experience in management, customer service, support services, clerical and administrative support. I possess excellent analytical, organizational, written, oral, communication and presentation skills.

I am a proficient typist and proficient with Microsoft Word, Excel, PowerPoint and Microsoft Outlook Email. I am abreast with all office machinery such as fax, copier, printers, etc.

References:

Name

Employer

Title

Phone

Mr. Charles Banks Department of State-Washington Passport Agency

Management Analyst

703-***-****

acuilz@r.postjobfree.com

Ms. Theresa Crawford Department of State

Human Resources Specialist

202-***-****