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Manager Administrative Assistant

Location:
Philippines
Posted:
April 26, 2016

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Resume:

RESUME

ELMER B. REYES

e-mail : acuia6@r.postjobfree.com; Skype : bonsing.taba

Mobile: 099*-***-****

POSITION APPLIED: ADMIN ASSISTANT / DATA ENTRY REP.

WORK EXPERIENCE

22Dec13 – up to Present – Sadara ITC - Wipro Arabia Ltd.

(Sadara Project – Jubail Site Office)

Secretary to Senior Project Manager (SADARA IT):

-Mainly in-charge for the requirements of the Sadara PMT – IT Team.

-Monitoring all incoming request for recommendation & approval of Senior Project Manager and Project Director to avoid any delays in meeting the deadlines.

-Arranging the meeting, conference room booking, sending invitations to the attendees via outlook and WEBEX.

-Making the Travel Order and flight bookings for local and international flights as required.

-Liaise with the Supplier on any office supplies requests of the team.

-Making the follow-up to team members that requires their reply to any pending issues with them.

-Proper filing system that can easily retrieved file in hard copy and in soft copy.

-Any work assigned by the team members, if required.

25Sept11 – 17Dec13 – BADRAN Middle East Ltd.

(Al-Khobar, Saudi Arabia)

Admin. Assistant / Secretary:

Major Functions are:

Ensure all telephone calls are promptly attended to and messages are taken or transferred to the respective person.

Welcoming visitors and ask them who’s person they want to meet and what is the purpose of coming to the office.

Checking the daily attendance of the administration / office employees and report the list of employees who are coming late and absent on daily basis.

Coordinating with ISSD Coordinator, General Services and Accounts if the collector of supplier come to our office to get their payments.

Responsible for updating each employee’s personal file.

Contacting FEDEX to booked the pick-up of documents to be send by courier.

Receiving incoming mails and distribute to the persons concern.

Prepares the requisition and purchase order of office supplies of the department.

Arranging the pick-up and dropping of employees to the airport.

Preparation of papers of newly joined employee like Employee Information, scanning of Passports, Cash Advance, Medical Request for Iqama.

Maintaining an employee folder/file in the system.

Maintaing record of purchase and issuance of Petrol and Diesel Cards.

Preparation of document transmittal of Iqama, Passports, Service Agreements forwarded to other offices like Jubail, Jeddah, Jizan, Gambit and others.

Complying to the urgent request (thru telephone calls or giving a list of employees) from ISSD Coordinator & ECD Division for copies of Iqama, Passport, Medical Report, Photographs and other documents of employees required for mobilization and processing of their IDs.

Handling of petty cash of Gambit Engineering Ltd.

Scanning and photocopying of documents related to employees and in place in employee’s file.

Any other worked assigned from time to time.

25Jul2009– 31Dec2010 - SABB – Middle Market (MMK) & Business Banking Unit (BBU) - EPM

Administrative Assistant:

Reports to Senior Manager and assists him in all administrative-related tasks to keep the group working effieciently.

Prepares correspondence drafts such as Lotus Notes, letters, memos, reports, etc. in an accurate, neat and timely manner.

Maintains the calendar and meetings schedule, travel arrangements follow-up of work assignment given by the Senior Manager.

Coordinates with the offices relative to various business matters as instructed by the executive.

Process vendor invoices through Buy-Smart system and cross- checks and coordinates with the concerned offices to ensure payment and reconciliation of accounts needed for the monthly reports.

Prepare requisitions for various commodities and supplies required by the group through the Buy-Smart system.

Handles and implements any work given by Senior Manager, and carries out other assignments being entrusted by the staff of the department.

Provides support to other managers and staff as required.

Receive telephone calls for manger and take down messages.

Releaves colleagues occupying the same job during their leave to ensure that operations is not affected at all times.

Delivers / collects documents, letters, etc. within the bank.

Follow-ups / reminds colleagues on deadlines / schedules / activities.

Filing of all incoming and outgoing correspondence, CARMs, CMs in the customers' file, other relevant files and of Team Administration files.

16Sept2006 – 22Jul2009 - SABB – Credit Department, HOR

Administrative Assistant:

Updating Application Log from time to time and distribute to the concerned executives.

Ensure prompt distribution of all credit proposals (CARM / Credit Memorandums, Lotus Notes, etc.) to the concerned executives in the department.

Responsible for circulating the proposals to Excom/Board and monitoring approvals received from Directors and convey Directors' comments to areas.

Preparation of approvals as soon as it is approved by Senior Management/Excom/Board – all approvals should be dispatched on the same day.

Maintain the records of all important credit circulars and ensure circulars have been seen by all concerned staff in the department.

Filing of Credit & EQS related papers.

Ensure all telephone calls are promptly attended to and messages are taken.

Maintain the follow-up diary for the department.

Receiving incoming mails and distribute to the Executives concerned.

Arranging flight details and hotel bookings for the Executives (CDT).

Other typing jobs and work assigned by the CDT Managers from time to time.

Provide assistance to other division teams like RRM and RMD.

25Feb2005 – 15Sept2006 - SABB – Credit & Risk Operations (CRO), EPM

Secretary / WIS Administrator:

Major Functions are:

Secretarial and administrative work within the department.

WIS Administrator.

25June2002 – 24Feb2005 - The Saudi British Bank – Credit & Risk Management Department (WPM)

Secretary / Customer Support Representative:

Major Functions are:

Secretarial support to Senior Manager Credit & Risk (SMC), Credit & Risk Managers, Corporate Banking Managers (MMK & CIB/NCA).

01Apr2001 – 24Jun2002 - The Saudi British Bank – Corporate Banking Department, Middle Market Unit, WPM

Senior Clerk:

Major Functions are:

Coordinate and prepare various weekly/monthly/quarterly/half-yearly/annual reports for the Area Management and Head Office and any other reports which will be required from time to time.

Provision of miscellaneous support to Account Managers / Corporate Banking Managers and Asst. Senior Manager Corporate Banking.

28Feb1994 – 31Mar2001 – The Saudi British Bank – Corporate Banking Department, WPM

Secretary / Clerk / Typist:

Major Functions are:

Secretarial, clerical and administrative work to Corporate Banking Manager and Account Managers.

04Feb1992 – 24Feb1994 - EDI Staffbuilders International Inc. (The Saudi British Bank – Corporate Banking Department, WPM)

Clerk Typist:

Major Functions are:

Typing, clerical and administrative work to Corporate Banking Manager and Account Managers.

13Sept1991 – 13Dec1991 - Hooven Philippines Inc., Pasig, Metro Manila

PPC Department: Office Assistant: Clerical work.

07Feb1990 – 19Jul1991 - Rizal Commercial Banking Corporation (RCBC)

Accounting Clerk: - Credit Card Department:

Preparation of Credit Card Department Statement of Accounts also include:

1.Printing of RCBC Credit Card Statement of Accounts.

2.Distribution to different Departments / Branches.

3.Encoding of invoices received from the companies to be charged to cardholders.

4.Assigned as Bank Teller every 15th and 30th of the month to collect payments for Credit Cards.

15Jun1987 – Nov1989 - Teresa Marble Corporation (TMC)

Accounting Clerk / Cashier (Cebu Office):

In-charge of all cash receipts and cash disbursements of Cebu Operation.

Preparation of payroll/salaries of staff and of the contractors.

Maintaining the records for accounting purposes to be submitted to Manila Office.

In-charge of processing the export documents of marble for Taiwan.

Supervising the shipment of marble stones to Manila office.

Arranging the trucking schedule from the quarry going to port area.

EDUCATION

1980–1985 Pasig Catholic College Pasig, Metro Manila, Philippines

Bachelor of Science in Commerce - Major in Accounting (4th year - Undergraduate)

SKILLS

Computer skills and use of office application software like MS Word, Excel, Power Point and Lotus Notes, Microsoft Outlook, Internet Browsing, WEBEX.

Encoding and computer typing skills.

Know-how of of general administrative functions and office operations.

Good oral and written communication skills.

Familiar with HUB, CARM, GWIS, Buy-Smart, Mail Tracking System.

REFERRENCE

Mr. Abdlulrashid Athar – Head of Credit – CMB (HOR CDT)

Mr. Ghassan A. Al-Amoudi – Regional Head of Corporate – Western Province

PERSONAL INFORMATION

Full Name : Elmer Buenviaje Reyes

Address : Blk 12 Lot 21, Marseilles Subdivision

Buhay na Tubig, Imus City

Cavite, Philippines 4103

Dear Sir,

I am interested to apply for the position of an Admin Assistant.

The position seems to fit very well with my education, experience and career interests. I think I am the right person for the position since I am working as Secretary / Administrative Assistant.

The position requires excellent communication and team working skills. I understand the position also requires a candidate who is reliable, resourceful and detail-oriented, works well under pressure, and is able to deal with and complete specific and customized orders. I have the ability to multi-task and handle pressure in a fast-paced environment. I developed these skills through my work experience and my particular interest in this sphere.

My goals and objectives seem to match your requirements well. I am confident that I can perform the job effectively and responsibly, and I am excited about the idea of working for a dynamic company.

Please also note that I am presently not working and if you feel I am qualified for the position I will be available to start ASAP.

I am sending you herewith my RESUME for your review.

You may contact me at my mobile numbers or e-mail address, if you need further details regarding my application.

I shall be grateful if you could consider my application and be glad to hear from you soon with a positive response.

Yours sincerely,

Elmer B. Reyes

Candidate

Mobile: 099*-***-****

Skype: bonsing.taba (Willing to be interviewed via Skype)



Contact this candidate