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Manager Executive Assistant

Highland Park, IL
April 25, 2016

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* * * * * C C R A R E N R O A D

H I G H L A N D P A R K, I L 6 0 0 3 5

* * * - * * 2 - 3 3 9 6

D J R 1 2 2 4 @ Y A H O O . C O M


To obtain a position that allows me to utilize my interpersonal skills and exceeds all personal and company objectives


Moadon Kol Chadash, Chicago, IL – June 2014 – present Office Manager

• Manage spreadsheet of registration of all incoming and current students (Excel)

• Design on-line registration forms (Wufoo)

• Design on-line snack sign-up forms (Sign-up Genius)

• Send our weekly school information e-blasts to parents (Constant Contact)

• Manage registration for special events (Eventbrite)

• Design on-line auction – uploading all item information including pictures and logos


• E-mail correspondence with all parents and vendors

• Design school procedure handbook, student phone directory and all school forms (Microsoft Publisher)

• Update website

• Administrator of Social Media; (Facebook & Twitter)

• Manage Outlook calendar

• Organize approximately 80 student files and collect all necessary forms

• Order office supplies

• Answer phones

Congregation B’nai Torah, Highland Park, IL – August 2012 – May 2014 Executive Assistant/Communications

• Send out weekly e-blasts to members of the congregation using Constant Contact

• Design on a weekly basis Friday Shabbat flyers and posters using Microsoft Publisher

• Edit and manage web content

• Prepare schedule for maintenance staff for programs and events including table & chair set-up, food arrangements, flowers, and work with caterers for all party functions

• Enter membership information using MM2000 and Shul Suite database

• Design seasonal booklets for programs and holidays

• Event coordinator for bar/bat mitzvahs

• Post current events and pictures on Facebook and Twitter

• Order office supplies

• Order food for Friday night Oneg Shabbats

• Assist committees with programs spreadsheets for all participants

• Proofread, edit, and format documents

• Coordinate and prepare for various meetings

• Answer phones

Congregation Or Shalom, Vernon Hills, IL – November 2008 – August 2012 Administrative Assistant/Graphic Design/Sales/Banquet Coordinator

• Design Shabbat flyers, all adult programming materials including 24-page book, 40-page religious school handbook and membership forms utilizing Microsoft Publisher

• Layout and design 24-page bi-monthly newsletter, print, label and prepare mailing to over 400 congregants

• Keep Rabbi’s schedule for all Bar/Bat Mitzvah meetings and confirm all appointments

• Update website

• Enter all new membership information using MM2000 database

• Send out weekly emails to all “helping families”, bimah and usher participants utilizing Outlook

• Send out donation cards, update weekly yahrzeit and healing lists

• Design spreadsheets utilizing Excel

• Sell ad space for monthly newsletter, membership directory and ad books

• Answer all phones and greet congregants

• Coordinate and organize exclusive oneg Shabbat events on Saturdays after services Duties: Meet with congregant to decide on caterer, centerpieces, tablecloths, napkins, Bar/bat mitzvah flyer copy and design

• Host functions

Nutrition4Life – Part time help in years 2010-2012

• Design flyers and postcards for advertising

• Email marketing utilizing “Constant Contact”

• Helped distribute products in packaging

• Display all health food products being sold

• Set-up group sessions

• Answer phones

American Collegiate Adventures, Inc. - June 2005 – November 2008 Administration/Graphic Design/Sales Associate

• Prepare itinerary for 6-week summer educational program in Madison, WI involving contracts for hotels, restaurants, theatre, transportation, college tours and other various activities

• Organize and keep track of all files for 4 different summer programs which include Seville, Spain - Florence, Italy - London and Madison, Wisconsin

• Maintain account receivables and payables using Quickbooks

• Proficient in ACT program to enter all information regarding all students personal and educational background

• Handle all documents and correspondence and assist with filing

• Utilize programs including Microsoft Word, Excel, ACT, Outlook, Adobe Illustrator

• Assist with all mailings and projects throughout the year

• Design and set up 72 page pre-program kit

• Responsible for producing sales generating $2.5 in revenue in 2008 for 4 summer educational programs including Madison, WI, Spain, Italy and Costa Rica

• HUMAN RESOURCE - Interview applicants for summer staff positions

• Answer all phones and order all office supplies


Highland Park High School in Highland Park, IL

Parkland University in Champaign, IL


Available upon request

Contact this candidate