Sign in

office administration/receptionist

Toronto, ON, Canada
$35,000.00 - $40,000.00
April 22, 2016

Contact this candidate



**** -*** ****** **** ● Etobicoke, Ontario ● M9W 6A5 ● H: 416-***-**** ● C: 416-***-****

April 20, 2016

RE: Office Administrative Assistant

Dear Hiring Manager:

I am interested in the position of Office Administrative Assistant . With over 20 years of experience working within an Administrative role, I believe that I would be a great addition to your team. Most recently, I was working as the Head Administrative Assistant to the president of Baldanza Insurance Brokers Ltd. In this role, I was responsible for the organization of the office, all administrative duties and consistent client care. I performed reception duties, office administration and financial management responsibilities within the office. These duties included general reception duties such as answering phone inquiries, directing phone calls, replying to general information requests and greeting clients or suppliers into the company office. Furthermore, I provided general office administration duties by preparing reports, memos and any additional documentation as requested by the President of the company. I sorted mail, faxes and deliveries, provided secretarial and administrative support to executive-level management or staff. The financial management duties I conducted included preparing invoices and financial statements by coding and filing financial material according to established records management procedures. I also assisted with financial reports, end-of-month reconciliation duties and accounts payable & receivable.

My excellent communication, organization and intrapersonal skills would be ideal for this position given the need to support a team and solid customer base. Given the opportunity to become a member of your team I am sure that I would be able to meet all of your expectations and enhance your organization. I welcome an opportunity to meet with you to further discuss how I can best meet your needs. I can be reached at 416-746- 2393 or at 416-***-****. E-mail address – Thank you in advance. Sincerely,

Lina Nasso


1902 -234 Albion Road ● Etobicoke, Ontario ● M9W 6A5 ● H: 416-***-**** ● C: 416-***-**** OBJECTIVE

To obtain a position as an Administrative Assistant where I will be able to positively contribute towards the success of the team and expand my skills set.


Over 20 years of experience working in an Administrative role supporting executive management

Proven experience providing reception, office administration and financial management support

Knowledgeable on the inner workings of a fast-paced insurance brokerage company

Experienced in providing administrative support to executive-management team

Skilled in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and able to type 40-50 words per minute

Fluent in Italian and excellent communication skills in English RELEVANT SKILLS


Answered general phone inquiries using a professional and courteous manner

Directed phone inquiries to the appropriate staff member

Replied to general information requests with the accurate information and contact person

Greeted clients, suppliers, visitors to the organization in a professional and friendly manner Office Administration

Used computer word processing, and database software to prepare reports, memos, and documents

Sorted incoming mail, faxes, and courier deliveries for distribution

Prepared and sent outgoing faxes, mail, and courier parcels

Forwarded incoming general e-mails to the appropriate staff member

Purchased, received and stored the office supplies ensuring that basic supplies are always available

Sorted and filed material according to the established procedures

Updated and ensured the accuracy of the organization's databases

Backed-up electronic files using proper procedures ensuring materials were saved

Provided secretarial and administrative support to executive-level management and other staff

Coordinated the maintenance of office equipment ensuring the needs of the office were always met Financial Management

Prepared invoices and financial statements in accordance with company standards

Coded and filed financial material according to established records management procedures

Processed accounts payable and receivable ensuring timeliness and accuracy of information

Prepared accurate bank reconciliations and deposits ensuring accuracy of information

Administered petty cash according to established procedures within the company

Assisted with financial reports and with month-end duties as required WORK EXPERIENCE

Head Administrative Assistant Baldanza Insurance Brokers Ltd. Oct. 1993-Jan. 2016

Provided reception, office administration and financial management to the company

Consistently maintained and coordinated the administration of confidential information concerning customers, employees and financial data files

Supported senior-level managers including fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing

Prepared and modified documents including correspondence, reports, drafts, memos and emails EDUCATION

Heydon Park Secondary School Ontario Secondary School Diploma

Contact this candidate