Resume

Sign in

Manager Administrative Assistant

Location:
Palmdale, CA
Posted:
April 22, 2016

Contact this candidate

Resume:

Marcia Kay Davis

***** **** ****** ****

Lancaster, CA 93534

661-***-**** Cell

acugwk@r.postjobfree.com

EXPERIENCE:

Boeing Company, Office Administrator B, Site 1, Palmdale, CA, June 2007 – October 2015

Description of Job Responsibilities and Duties:

Provide office administration support to the Manager of Operations, Manager of Finance, and Manager of Quality, and all personnel in those departments.

Prepare travel reservations and expense reports using the Concur Travel System.

Set-up and attend various high level meetings.

Responsible for meeting minutes and their distribution.

Responsible for preparation of monthly Palmdale/Edwards AFB newsletter, distribution and posting to the web.

Preparation and set-up of high level business meetings which include working lunches.

Order office supplies for the Palmdale facility and Edwards Air Force Base personnel.

Jet Propulsion Laboratory, Section 3813 – Oct. 2004 – June 2007 Senior Secretary Jet Propulsion Laboratory, Section 3617 – July 2003 – October 2004, Staff Secretary Description of Job Responsibilities and Duties:

Provide secretarial support to the Interferometry Realtime Software Group (Section 3832) and Interferometry Architecture & Systems Group (Section 3833). Provide backup to Section Secretary when needed.

Prepare correspondence, memos, and presentations.

Prepare and process requisitions for section personnel. Order items via P-Card and JIT upon request.

Prepare Foreign Nationals Host/Hire packages, and process through the signature cycle.

Coordinate and process foreign and domestic travel for section personnel.

Coordinate and organize “All Lab” presentations given by group personnel, and seminars given by visiting scientists.

Process clearances for visitors per JPL procedures. Atlantic Science & Technology Corporation/JPL - Nov. 2001 – July 2003 Technical Publication Editor/Writer 1

Description of Job Responsibilities and Duties:

Perform formatting and editing of technical documents assigned. Converting from Framemaker into Word. Inserted various graphics into documents.

Responsible for Updating the GDSCC Safety Manual into the current ISO9001 format.

Process and track documents through the signature cycle and posting to DDCS system.

Provide assistance to personnel and other CSOC employees regarding documentation questions, and concerns.

Maintained documentation database.

Responsible for compiling and distribution of the Contract Weekly Report. Hertz Equipment Rental Corporation – Oct. 1999 – Nov. 2001, and Jan. 1994 – Mar. 1997

Branch Administrator

Description of Job Responsibilities and Duties:

Responsible for administration and personnel duties of the Lancaster Branch

Processed weekly timecards.

Tracked monthly revenue and expenses.

Preparation of monthly profit/loss statement for branch.

Responsible for preparation and submission of various reports to the Region Office.

Ordered office supplies, corporate forms for use by branch personnel. Select Personnel Temp Services/Lockheed Martin – Feb. 1999 – Oct. 1999 Administrative Assistant

Description of Job Responsibilities and Duties:

Worked a temp position at Lockheed Martin, Palmdale, CA, in the Import/Export Department.

Organized department files.

Developed various forms to be used by Lockheed personnel in submission of Import/Export licensing requests.

Submitted and processed Foreign Visitors request forms to the Security Office.

Provided administrative support to the Legal Department as needed. Allied Signal Technical Services Corporation/JPL – Mar. 1997 – Nov. 1998 Secretary II

Description of Job Responsibilities and Duties

Provided administrative and secretarial support to Department Manager and personnel of the DSNs Mission Planning Department.

Processed department’s bi-monthly timecards.

Developed and maintained various databases for the department.

Tracked the budget for each mission set.

Prepared and submitted expense reports for processing. Bendix Field Engineering Corp./JPL – Apr. 1991 – Jan. 1994 Secretary II

Description of Job Responsibilities and Duties

Provided administrative and secretarial support to Department Manager and personnel of the DSNs Mission Planning Department.

Maintained department personnel files.

Processed department’s bi-monthly timecards.

Developed and maintained various databases for the department.

Tracked the budget for each mission set.

Prepared and submitted expense reports for processing. References available upon request.



Contact this candidate