DIANNE RIVERA
Mobile 646-***-****
*** ****** ****** *****: acugs8@r.postjobfree.com
Staten Island, NY 10301 www.linkedin.com/pub/dianne-rivera/26/469/277/ SUMMARY OF QUALIFICATIONS
A Legal Secretary with more than ten years experience supporting Attorneys and C-Level executives. Extensive knowledge of legal proceedings, documentation and terminology. Proven track record of accurately completing a multitude of legal tasks, while effectively managing workload. PROFESSIONAL EXPERIENCE
Rubin Fiorella & Friedman, LLP – Legal Secretary Floater, New York, NY 07/2015 – 04/2016
Provided administrative support to head partner and associates in the areas of Insurance Defense and Maritime Law
Prepared and filed pleadings and motions through the ECF/Pacer system in State and Federal Courts
Finalized legal briefs including ensuring styles are consistent throughout and created tables of contents and tables of authority
Transcribed various reports and deposition summaries pertaining to personal injury including vehicle traffic accidents
Assisted in finalizing various reports by redlining and blacklining/compare
Prepared medical request forms for paralegals to process
Prepared various discovery documents including expert witness disclosures
Entered attorney time in the Rainmaker software
Gladstein Keane & Flomenhaft, PLLC – Legal Secretary – temp assignment, New York, NY 05/2015 – 06/2015 Specializing in Insurance Defense
Weitz & Luxemberg – Document Review – temp assignment, New York, NY 02/2015 – 04/2015 Specializing in Personal Injury
Broach & Stulberg, LLP – Legal Secretary, New York, NY 07/2014 – 01/2015
Provided administrative support to two partners specializing in Labor and Employment Law
Assisted with preparation and filing of motions, pleadings and other legal/court documentation in Federal, State and Appellate Courts
Coordinated and prepared, travel and registration for partners attendance at nationally renowned conferences
Utilized MS Word to perform styles, table of contents and table of authorities, footnotes, and track changes
Developed and managed billing records for litigation partners. Set up invoices and statements, tracked and inputted attorney time in Sage Timeslips, and maintained records for annual reports
Organized and maintained all manual, electronic files and legal research references Landman Corsi Ballaine & Ford Administrative Assistant (part –time), New York, NY 11/2013 05/2014
Provided administrative support to two partners and staff specializing in Insurance Defense
Responded to inquiries on a variety of matters such as the status of pending cases
Provided assistance to the EBT clerk with conflict of interest checks
Updated case information and entered new cases in Abacus Law
Created and retrieved legal documents and letters in Docs Open
Assisted paralegal staff in processing medical records requests
Transcribed dictation of legal pleadings in the areas of Torts Law
Entered and processed billable time in the Omega system Law Offices of Stephen I. Silberfein, PC Legal Secretary, New York, NY 03/2005 11/2012
Functioned as right-hand and gatekeeper to Head Partner and two Associates specializing in Family Law
Oversaw daily activities of small but active litigation firm; carried out general office administration and secretarial functions in addition to specialized legal assistance
Served as liaison between the firm, clients, court officials, and vendors
Provided proactive calendar management by coordinating and maintaining partner schedules, appointments, meetings, court and deposition dates DIANNE RIVERA
Mobile 646-***-****
245 Forest Avenue Email: acugs8@r.postjobfree.com
Staten Island, NY 10301 www.linkedin.com/pub/dianne-rivera/26/469/277/
Transcribed, proofread and edited a high volume of litigation documents (such as motions, settlement agreements, summons and complaint, judgment of divorce and other legal documentation)
Worked closely with attorneys prior to trial, indexing documents and preparing exhibits
Opened new client matters with Engagement letters
Streamlined and coordinated legal processes to ensure the efficient workflow of law firm
Entered billable time and processed invoices in Timematters/Timeslips
Compiled all agenda/corresponding binders for meetings and recorded meeting minutes
Achieved costs savings by negotiating improved pricing for office machinery contracts and supply purchases
Closed and archived files in accordance with the firm’s policy. Tectonic Engineering Surveying & Consultants Administrative Assistant, Queens, NY 01/2003 01/2004
Provided administrative assistance to the Senior Management Team and staff
Coordinated calendar of personal/business appointments, and special events for Senior Management Team
Elucidated summons, violations, responses and re-inspection dates for clients, conducted map data research to assist inspectors with location of properties; entered, retrieved and printed DOT violations
Prepared PowerPoint presentations, Excel spreadsheets, and Word documents
Coordinated all aspects of domestic and international travel arrangements
Processed travel and entertainment expense reports
Facilitated offsite meetings and teambuilding events
Acted as point person for all office and facilities related issues RZO, LLC Administrative Assistant, New York, NY 03/2001 11/2002
Provided administrative and personal assistance support to Managing Director
Composed and distributed confidential correspondences, presentations, spreadsheets and reports
Organized and managed travel logistics for Managing Director and staff
Managed meeting schedules and events calendar for Managing Director and management team
Prioritized and administered solutions for facilities related issues
Served as liaison for the Managing Director and regional heads TECHNICAL SKILLS
MS Office (Word, WordPerfect, Excel, PowerPoint) Legal Word-processing, E-filing (state & federal courts), Outlook, Time Matters, Abacus Law, Sage Timeslips, Omega, Rainmaker, MA 3000, Pacer, Docs Open, Digital & Tape Dictaphone, Type 70 wpm, Bilingual English/Spanish, EDUCATION
LaGuardia Community College A.A.S. Microcomputer Applications (GPA 3.5) 1997