Sign in

Administrative Assistant Legal Secretary

New York, NY
April 22, 2016

Contact this candidate



Mobile 646-***-****

*** ****** ****** *****:


A Legal Secretary with more than ten years experience supporting Attorneys and C-Level executives. Extensive knowledge of legal proceedings, documentation and terminology. Proven track record of accurately completing a multitude of legal tasks, while effectively managing workload. PROFESSIONAL EXPERIENCE

Rubin Fiorella & Friedman, LLP – Legal Secretary Floater, New York, NY 07/2015 – 04/2016

Provided administrative support to head partner and associates in the areas of Insurance Defense and Maritime Law

Prepared and filed pleadings and motions through the ECF/Pacer system in State and Federal Courts

Finalized legal briefs including ensuring styles are consistent throughout and created tables of contents and tables of authority

Transcribed various reports and deposition summaries pertaining to personal injury including vehicle traffic accidents

Assisted in finalizing various reports by redlining and blacklining/compare

Prepared medical request forms for paralegals to process

Prepared various discovery documents including expert witness disclosures

Entered attorney time in the Rainmaker software

Gladstein Keane & Flomenhaft, PLLC – Legal Secretary – temp assignment, New York, NY 05/2015 – 06/2015 Specializing in Insurance Defense

Weitz & Luxemberg – Document Review – temp assignment, New York, NY 02/2015 – 04/2015 Specializing in Personal Injury

Broach & Stulberg, LLP – Legal Secretary, New York, NY 07/2014 – 01/2015

Provided administrative support to two partners specializing in Labor and Employment Law

Assisted with preparation and filing of motions, pleadings and other legal/court documentation in Federal, State and Appellate Courts

Coordinated and prepared, travel and registration for partners attendance at nationally renowned conferences

Utilized MS Word to perform styles, table of contents and table of authorities, footnotes, and track changes

Developed and managed billing records for litigation partners. Set up invoices and statements, tracked and inputted attorney time in Sage Timeslips, and maintained records for annual reports

Organized and maintained all manual, electronic files and legal research references Landman Corsi Ballaine & Ford Administrative Assistant (part –time), New York, NY 11/2013 05/2014

Provided administrative support to two partners and staff specializing in Insurance Defense

Responded to inquiries on a variety of matters such as the status of pending cases

Provided assistance to the EBT clerk with conflict of interest checks

Updated case information and entered new cases in Abacus Law

Created and retrieved legal documents and letters in Docs Open

Assisted paralegal staff in processing medical records requests

Transcribed dictation of legal pleadings in the areas of Torts Law

Entered and processed billable time in the Omega system Law Offices of Stephen I. Silberfein, PC Legal Secretary, New York, NY 03/2005 11/2012

Functioned as right-hand and gatekeeper to Head Partner and two Associates specializing in Family Law

Oversaw daily activities of small but active litigation firm; carried out general office administration and secretarial functions in addition to specialized legal assistance

Served as liaison between the firm, clients, court officials, and vendors

Provided proactive calendar management by coordinating and maintaining partner schedules, appointments, meetings, court and deposition dates DIANNE RIVERA

Mobile 646-***-****

245 Forest Avenue Email:

Staten Island, NY 10301

Transcribed, proofread and edited a high volume of litigation documents (such as motions, settlement agreements, summons and complaint, judgment of divorce and other legal documentation)

Worked closely with attorneys prior to trial, indexing documents and preparing exhibits

Opened new client matters with Engagement letters

Streamlined and coordinated legal processes to ensure the efficient workflow of law firm

Entered billable time and processed invoices in Timematters/Timeslips

Compiled all agenda/corresponding binders for meetings and recorded meeting minutes

Achieved costs savings by negotiating improved pricing for office machinery contracts and supply purchases

Closed and archived files in accordance with the firm’s policy. Tectonic Engineering Surveying & Consultants Administrative Assistant, Queens, NY 01/2003 01/2004

Provided administrative assistance to the Senior Management Team and staff

Coordinated calendar of personal/business appointments, and special events for Senior Management Team

Elucidated summons, violations, responses and re-inspection dates for clients, conducted map data research to assist inspectors with location of properties; entered, retrieved and printed DOT violations

Prepared PowerPoint presentations, Excel spreadsheets, and Word documents

Coordinated all aspects of domestic and international travel arrangements

Processed travel and entertainment expense reports

Facilitated offsite meetings and teambuilding events

Acted as point person for all office and facilities related issues RZO, LLC Administrative Assistant, New York, NY 03/2001 11/2002

Provided administrative and personal assistance support to Managing Director

Composed and distributed confidential correspondences, presentations, spreadsheets and reports

Organized and managed travel logistics for Managing Director and staff

Managed meeting schedules and events calendar for Managing Director and management team

Prioritized and administered solutions for facilities related issues

Served as liaison for the Managing Director and regional heads TECHNICAL SKILLS

MS Office (Word, WordPerfect, Excel, PowerPoint) Legal Word-processing, E-filing (state & federal courts), Outlook, Time Matters, Abacus Law, Sage Timeslips, Omega, Rainmaker, MA 3000, Pacer, Docs Open, Digital & Tape Dictaphone, Type 70 wpm, Bilingual English/Spanish, EDUCATION

LaGuardia Community College A.A.S. Microcomputer Applications (GPA 3.5) 1997

Contact this candidate