Administrative Assistant Manager

Kathy Freas

*** **** **** ***** 856-***-****, (c) 609-***-****

Bridgeton, NJ 08302 acue6g@r.postjobfree.com

Professional Objective

To obtain a position that will allow me to grow professionally while utilizing my experience with Microsoft Office and Outlook and the ability to take and give guidance and supervision while working in a fast passed environment. I have a strong work ethic, take pride in producing quality work in a timely manner and strive to create a pleasant and efficient work environment.

Professional Summary

PSEG – Hope Creek Nuclear Generating Station Hancocks Bridge, NJ

June 2013 – Present

Administrative Associate for Design Engineering

In/out processing employees/contractors in SSIS; arranging interviews, travel, lodging; ordering telephone/pager service & peripherals needed through EngageIT; prepare work space with supplies, PPE, etc.

Hope Creek Plant Health Design Subcommittee Coordinator – prepare and distribute meeting packages weekly; attend meetings /provide minutes from each meeting; update LTA Manager status and which include actions given at the meetings

Hope Creek Design Engineering Design Review Board Administrator – attend meetings/provide minutes

Utilize Outlook to schedule meetings for HC Design Engineering Management Team; coordinate department events

Provide administrative support for six managers and approximately forty staff personnel

Arrange travel itineraries including; air, hotel, car, etc.

Process expense reports

Run/distribute Design Engineering CAP report twice weekly

Department contact for Fitness for Duty; Behavior Observation Program

Purchasing Card holder for HC Design Engineering Department– responsible for reviewing/reconciling statement

Time Administrator for HC Design Engineering – run payroll / human resources reports to ensure employees’ times are reported accurately, receive/review and monitor FMLA/state plan absences

Renew contractor LAN/SAP/VPN accesses as needed

Order and maintain supplies for the department

Enter USA KPI updates monthly into USA Website

Assist in maintaining 20/40 DCP list in LTA Manager / Excel Spreadsheet

Update/maintain department documents/lists, etc. as needed

Update/maintain Daily Fundamental Schedule

Update/maintain vacation calendar for staff reporting to Senior Manager

Other special projects and duties as assigned

Rowan University-Office of Field Experience, Student Services Center Glassboro, NJ

April 2012 to June 2013

Placement Specialist

Collaborate with University employees and cooperating schools to obtain appropriate field experience placements

Verification of cooperating teacher contracts including processing contract for payment

Data entry and report generation utilizing Microsoft Access and Excel

Maintaining confidential student records according to University standards

Overseeing all purchasing for the department ensuring accuracy of spending/purchasing records including requisitions, purchase orders and all supporting documentation directly related to the department allocated budget

Responsible for maintaining supplies used by the department

Cumberland Regional High School District Bridgeton, NJ

July 2011 to April 2012

Secretary

Record and maintain attendance records for over 1300 students including shared-time students who attend the county vocational education program using Genesis school data program

Maintain substitute emergency plans file folders for teacher absences

Schedule staff coverage for meetings, field trips, illness, etc.

Greet and direct parents and visitors to appropriate office or personnel

Assist parents with questions and inquiries regarding events, policies, sports, etc.

Operate main switchboard during lunch coverage and as needed

Special projects as assigned to support and participate in the learning community

All other miscellaneous duties as needed

Creative Achievement Academy, LLC & Downe Academy, LLC Vineland/Dividing Creek, NJ November 1997 to June 2011

Administrative Assistant

Maintenance of student records as required by NJ Department of Education regulations

Maintenance of student attendance records, student and staff schedules, and report cards utilizing the Administrator’s Plus program

Scheduling of all IEP meetings and preparation of required documents as per NJ Administrative Code requirements

Coordinate Certified Nurse Aide Program: Scheduling and preparation of CNA classroom and clinical training, scheduling of evaluations and maintenance of CNA records

Completion of state mandated student tuition contracts

Maintenance of student register for the State of NJ Department of Education

Purchasing of school supplies/furniture/educational material, including issuing and tracking purchase orders

EVVRS annual reporting on NJDOE Electronic Reporting System

Administration of fire and emergency drills and coordinate supervised drills with the NJ State Police

Responsible for management of the school’s general petty cash

Work closely with parents, county probation officers, child study teams, and other school placements to facilitate transfers, provide accurate attendance reporting and additional records management services as needed

Maintenance of Child Nutrition Program records

Special projects as assigned to support and participate in the learning community

All other miscellaneous duties as needed

B & G Collections, Inc. Millville, NJ

March 1996 to November 1997

Office Manager / Collections Administrator

Account monitoring and collections, posting to accounts, bookkeeping, calculation of commission for collections, weekly/monthly reports and month end closing

Keying new accounts from several existing and new clients each month, follow through with phone calls, letters filing and working with medical/automobile and other insurance companies on billing procedures

Clement Pappas & Co., Inc. Seabrook, NJ

January 1995 to February 1996

Finance / Accounting Administrative Assistant

Maintained spreadsheets for various projects

Administrative and secretarial support such as typing, filing, photocopying, faxing and switchboard operation

Assisted in the accounting areas of accounts payable, accounts receivable and co-pack accounting

Responsible for maintaining sales incentive programs for the Food Service Division; which included; accruing, calculating and paying each vendor on a monthly basis

Reconciled finished goods warehouse inventories for off-site warehouses on a monthly basis

June 1994 to January 1995

Sales / Service Representative

Receiving and processing product orders through the AS-400 system

Following through with each order to ensure product availability for accurate and timely shipments

Meet crucial deadlines and manage heavy volume based on seasonal requirements

Worked closely with sales personnel in maintaining product price lists, promotions, specials, etc.

Miscellaneous duties depending on work load, special projects, etc.

Prudential AARP Operations Millville, NJ

September 1993 to June 1994

Claims Examiner

Process medical claims submitted by insured members or medical service providers

Required to call providers and insured members to determine validity/ ensure accuracy of claims

7Up Bottling Company Bridgeton, NJ

June 1989 to March 1993

Executive Secretary to General Manager

Leased Warehouse Shipping/Receiving Administrator

Maintaining spreadsheets on Lotus

Administrative and secretarial support such as sorting and distributing mail, typing, filing, answering the telephone, scheduling and organization of appointments for executives

Prepared bills and purchase orders for accounts payable

Billing and monthly sales journals for contract bottling clients

Administrator/Secretary for Carpenter Warehouse

Scheduling all warehouse traffic; inbound and outbound

Maintaining inventories and paperwork involved on a daily basis

Monthly billing

Bridgeton Evening News Bridgeton, NJ

October 1984 to June 1989

Classified Advertising Sales Representative

Received and processed classified advertisements either by telephone or in person then processed through the computer

Checked and proofed copy before print

Secretarial support such as; typing, filing, taking messages, etc.

Maintained and followed up on delinquent classified advertising accounts for collection and payment

Education

July 1984 Licensed Cosmetologist

June 1983 Meritorious Scholar Graduate - Bridgeton High School, Bridgeton, NJ

Experienced and proficient in the following:

Windows

Microsoft Office Applications

Word

Excel

Publisher

Power Point

Outlook

Scanning

Multi-Function Photocopying

Faxing

Multi-line telephone system

Filing

Genesis School/Student Data Management Program

Banner Self Service

Banner Internet Native

SAP

LTA Manager

DCRMS

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