Administrative Assistant

DEBORAH LANZI

**** **** ****** ● Brooklyn ● NY ● 11228

Phone: 212-***-**** ● Email: **********.*****@*****.***

Skills: MS Office (Word, Power Point and Excel), MS Access, MS Windows, Lotus, MyKastle; Concur, and Internet applications

Education: Brooklyn College, Brooklyn, NY 1992-1994

Experience: Amherst Pierpont, New York, NY 06/2011-02/2016

Administrative Assistant

Provided administrative support to CEO and President, as well as other executives as needed

Coordinated complex calendars and schedules, which included meeting coordination and preparation

Greeted and welcomed visitors

Arranged complex and detailed travel plans for CEOs and executives

Screened all incoming calls, handling inquiries and directing callers to the appropriate person

Handled FedEx, UPS and USPS shipments

Handled expenses for employees’ reimbursements; using Concur to input all receipts, explaining expenses and following up to ensure that payments are received

Managed and maintained events; booking of conference rooms, connection of video conference and conference calls for meetings

Maintained office inventory, placing and expediting orders for supplies

WPP/Mediacom Advertising Agency, New York, NY 04/2000-10/2010

Administrative Assistant/CEO Assistant

Provided general administrative support to management

Typed and edited reports, memos and correspondence

Maintained busy calendar for executives

Scheduled and revised meetings and business trips; checking distribution and travelling expenses

Managed events, including booking conference rooms; supervising social events and meeting for planners, buyers and customers

Prepared Organizational Charts for vendors

Created “welcome boards” for new employees

Better Homes and Gardens Real Estate, Brooklyn, NY 09/1996-03/2000

Receptionist

Provided support primarily to brokers and agents; assisting other department teams with considerable workloads as needed

Answered and forwarded real estate-related phone calls and emails from customers, real estate developers, property managers, tenants, vendors and non-profit organizations

Served as the department's time administrator by processing absence requests and maintaining personnel information regarding hires/rehires, transfers, time reports and attendance records for department associates

Brooklyn College, Brooklyn, NY 09/1992-06/1996

Assistant Librarian

Checked books in and out.

Worked in stacks shelving

Opened and closed library

Answered phones

Assisted with book signing events

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