Office Service, Faciities Coordinator

Ryan K. Adams

**** ********** ***** **********, **. 30039 678-***-**** ********@*****.***

Accomplished office service/facilities supervisor adept at developing and maintaining detailed administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational goals.

Professional Experience

Novelis Inc. January 2014- March 2016

Facilities Coordinator

Complete and mail bills, contracts, policies, invoices, or checks

Troubleshoot problems and perform preventive maintenance on office equipment

Responsible for inventory and ordering of materials, supplies, and services for the office.

Assist with the Set up new hires

Process and submit invoices for payments via SAP.

Log in incoming checks, send to lockbox for deposit.

Coordinate miscellaneous service requests with janitorial and building management staff.

Maintain office conference rooms,

Complete work schedules, manage calendars and arrange appointments with various vendors

Ordering business cards for new hires

Oversee mail room operations, mail distribution, mail room and equipment maintenance, and mail room supplies

Williams Lea October 2006- November 2013

Office Service/Facilities Lead Associate at Shearman & Sterling LLP

Communicate with clients to answer questions, disseminate or explain information, and address complaints

Compile, copy, sort, and file records of office activities, business transactions, and other activities

Complete and mail bills, contracts, policies, invoices, or checks

Troubleshoot problems and perform preventive maintenance on office equipment

Responsible for inventory and ordering of materials, supplies, and services for entire location

Follow mailroom procedures and maintain mailroom software systems.

Maintain all service center locations by replenishing office supplies.

Coordinate miscellaneous service requests with janitorial and building management staff.

Maintain office conference rooms, i.e. – cleaning white boards, pushing in chairs, etc.

Complete work schedules, manage calendars and arrange appointments with various vendors

IKON Office Solutions April 2002 – September 2006

Site Manager

Responsible for effective implementation and management of IKON Service Excellence

Invoiced accounts and interacted with customers

Assisted in maintaining acceptable profit levels and ensures that customer expectations were met

Achieved shift profitability by effectively supervising the shift in the use of company materials and supplies

Field Service Representative

Responsible for managing multiple IKON accounts and performing general office support

Train other staff members to perform work activities, such as using computer applications

Monitor and direct the work of lower-level clerks

DPI, Inc. August 2000 – October 2001

Docutech Operator

Responsible for the efficient operation and maintenance of the Xerox Docutech 135/6180 and Xerox 5800/5100

Managed weekly inventory and purchased all Xerox supplies, binding supplies and paper stock

Maintained job database programs and generated monthly reports

Bowne Communications September 1998 – July 2000

Docutech Operator

Ensured efficient operation of the Xerox Docutech 6135/6180/5090 and 5100

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