Management Office, MS Office
Resume:
Rebecca Rubio
Angleton, TX 77515
********@*****.***
CAREER SUMMARY
- Documents Management - Excellent Organizational Skills - SAP/Budget Tracking/Reporting
- Strong Interpersonal Skills - Computer Proficiency (Microsoft) - Training Coordination and Facilitation
- Develop Processes and Procedures - Bilingual - Spanish - Create/Present Presentations
- Excellent Follow Up Skills - Payroll/Filing/Travel Arrangements - MOC management/coordinator
- Logistics Scheduling - Planning and Coordinating - Self Starter/Work Independently
PROFESSIONAL ACCOMPLISHMENTS
• Purged department records and brought records up to EDMS standards
• Assisted in the development of a web-based tool to allow departments to enter their own waste disposal request data at Dow Chemical. This tool documented all pertinent information, provided an accurate record of requests, eliminated individual phone calls and improved overall efficiency by 75%.
• Improved environmental operations process to centralize waste pick-up at Dow Chemical. Determined a driver’s responsibilities should be restricted to waste disposal activities. This resulted in streamlined scheduling activities and productivity improved by 30%.
• Created Excel macros to streamline the manual payroll process at Inland Geoservices. This resulted in a 40% time reduction.
EMPLOYMENT EXPERIENCE
Wallflower Boutique (self-employed/part time)), Angleton, TX Owner/Designer- (12/2013 - Current)
• Developed website, keep updated
• Determine items to sell, colors for logo, quilt labels, business cards
• Set working schedule
• Sew/embroider/paint furniture - design and create items
• Maintain Financials
Inland Geoservices, Lake Jackson, TX Office Manager/Exec. Administrative Assistant - (09/2012 - 11/2013)
• Invoiced clients (bi-monthly) utilizing previously collected pertinent supporting data from field reps,
• Managed office while supervision was out of office.
• Processed payroll, answered correspondence and phone; developed electronic and hard copy filing system and ordered supplies.
• Measured results against standards; made necessary adjustments
• Analyzed reports; summarized information and identified trends
• Established procedures for retention, protection, retrieval, transfer, and disposal of records.
Kelly Services, Freeport, TX Cost Controller (09/2011 - 06/2012)
• Worked with finance and accounting functions to ensure adequate financial controls
• Performed variance analysis for estimated cost and planned hours vs actual cost and hours worked
• Coordinated schedule into all cost management tools and reports, coordinated the development of the cost estimates, within each project stage and assisted in the preparation of the overall estimate prior to major decision goals.
• Database Administrator for assigned Add-On database tools.
Dow Chemical, Freeport, TX Leveraged Delivery Services Office Professional June 2008 – March 2010
• Administratively supported permit writers, fugitive monitoring program, EH&S audit program, and environmental data management
• File server owner – WebEDMS coordinator
• Managed Event & Action Safety Tool system
• Managed department records into EDMS system
Dow Chemical, Freeport, TX Thermal Treatment Kiln Waste Scheduler February 2004 – June 2008
• Coordinated and scheduled the delivery of waste from all U.S. Dow sites to be burned or off-loaded by maintaining the waste scheduling database.
• Directed drivers on all trailer movements, checked all paperwork, posted weights and barcodes
• Prepared and submitted monthly state reporting on waste received; supplied data for the EOM waste sent off-site.
Dow Chemical, Freeport, TX Training/Operating Discipline Management System/Cost Tracking Technician 5/ 2002 – 2/ 2004
• Training role: Implemented Global Matrix tool
• Cost tracking role: Designed and generated reports using Business Objects and Excel to track spending
• ODMS role: Coordinated the efforts of our ODMS environmental business, facilitated self-assessments to identify gaps and opportunities
• Entered safety action items and/or gaps into the Event & Action Tool system.
• Developed, edited and quarterly circulated the EOB ODMS Newsletter
• Web work for team, pulled GEI reports from GIRD for Safety Leader
Dow Chemical, Freeport TX Office Professional (Secretary) June 1974 – May 2002
• Provided efficient, courteous and professional administrative support to leader and personnel – high confidentiality, high initiative, high organizational skills and a strong code of ethics were displayed competencies in this high profile position.
• Respectfully and tactfully collaborated with business personnel as I was the focal point for departmental communications to our leader.
• Routine duties: Spreadsheet creation, cost tracking, ordered chemicals, EOM reporting, expense reporting, payroll, Business Objects monthly reporting/ tracking, ordered supplies, backup for training coordinator and ODMS coordinator, managed network/server, focal point and subject matter expert for printers, phone system and all software. Managed leader’s schedules and calendars, made travel arrangements, met and greeted visitors.
EDUCATION
2 years Brazosport Jr. College - Office Administration September 1972 - June 1974
PROFESSIONAL DEVELOPMENT
DOWFAS, Excel, PowerPoint, Word, Access, Infomapping, Office Management (Working Effectively and Efficiently), Attitude (Your Most Priceless Possession), Business Objects, FrontPage, Administrator for *****@***.***, GHRIS (PeopleSoft) ODMS training (document management), EDMS training, Training class, and EH&S Leadership At All Levels training
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