Administrative Assistant Management
Resume:
Kim L. Person
**** **** ****** ***** • Raleigh, NC 27616
**************@*****.***
CAREER TARGET: EXECUTIVE ADMINISTRATIVE SUPPORT
Quality-focused, highly organized professional with 18 years of experience in organizational and business support positions, including Administrative Assistant, Executive Secretary and Personnel Assistant. Exceptional customer relations skills with a strong sense of responsibility and accountability. Team player with strong organizational skills and the ability to independently perform administrative activities. Trusted advisor, liaison, and assistant. Consistent track record of improving processes and maintaining efficiency. Able to communicate effectively across all organizational levels. PC skills in MS Office, Microsoft Word, PowerPoint, Excel, Outlook, Lotus Notes, FileMaker Pro, Visio, Google, Adobe and other proprietary applications.
Knowledge/skill area includes:
Meeting Planning ■ Calendar Management ■ Training Coordinator ■ International & Domestic Travel Coordinator ■ Budget Tracker ■ Confidential Correspondence ■ Project Management ■ Workflow Planning & Prioritization ■ Customer Needs Assessment ■ Records & Database Management
PROFESSIONAL EXPERIENCE
Senior Administrative Assistant February 2015-September 2015
iCiDigital, Raleigh, NC
Provided administrative support to the Head of Digital Services. Acted as the team coordinator ensuring communication channeled across multiple department. Handled meeting management, managed calendar of key resources, planned events, booked domestic team travel and managed expense reports. Prepared reports, created and maintain presentations, provided backup coverage for other administrative personnel and tracked key project metrics, coordinated company and department meetings.
Executive Administrative Assistant (temporary assignment) July 2014 –December 2014
GlaxoSmithKline, Research Triangle Park, NC
Provided administrative support to the US Respiratory Affairs Team of 14. Responsible for calendar management and coordination of travel. Operated as the central point of contact for the team. Updated and maintained the SharePoint Team Site. Provided itinerary for Travel and prepared expense reports. Handled all other requests as deemed necessary by staff.
Executive Administrative Assistant (temporary assignment) October 2013-April 2014
GlaxoSmithKline, Research Triangle Park, NC
Performed administrative and secretarial duties as requested for Promotions Management. Prepared and processed final sample submissions for the FDA and register all vendors and employees for Vendor Training. Verified, sorted and filed materials.
Executive Administrative Assistant (temporary assignment)
GlaxoSmithKline, Research Triangle Park, NC July 2013-September 2013
Provided administrative support for the Respiratory Marketing Division. Responsible for heavy calendar management and coordinate travel. Operated as the central point of contact for a team staff of 7. Provided itinerary, prepared expense reports and handled all other requests as deemed necessary by Marketing Team.
Administrative Assistant II-(temporary assignment)
American Institute of Certified Professional Accountants Durham, NC August 2012-February 2013
Prepared written correspondences and other documents as needed. Worked directly with staff, vendors, contractors, candidates, etc., prepared vendor purchase orders, payment requisitions and generated support for customer bills on a weekly basis. Processed bills and invoices; conducts initial review of vendor bills. Established and maintained calendars and deadline reminder systems. Created and maintained department files, to include the timely filing of documents, both electronically and in hard copy. Copied, collated, scanned and printed documents as needed; other administration tasks as needed.
Administrative Assistant
GlaxoSmithKline, Research Triangle Park, NC September 2006 August 2009
Provided administrative support to Vice President of Supply Chain IT and 10 staff. Coordinated monthly departmental meetings. Operated as the departmental Training Coordinator, ensuring training certifications are up-to-date. Coordinated the hiring process for contingent workers for special projects. Administered the operational management of cost centers within our division and managed demanding calendars/schedules; coordinated all travel (both international and domestic) and handled all other requests as deemed necessary by management.
Administrative Assistant
GlaxoSmithKline, Research Triangle Park, NC February 2002-September 2006
Provided administrative support for the Vice President of Worldwide Regulatory Compliance and 5 staff. Responsible for heavy calendar management and coordinated complex travel both international and domestic. Operated as the central point of contact for department personnel in the absence of Vice President. Coordinated monthly Leadership and Team meetings, served as liaison with global counterparts and staff in RTP, Philadelphia, Verona and United Kingdom. Handled the budgetary procurement processing of cost center within our department.
Executive Secretary
GlaxoSmithKline, Research Triangle Park, NC April 2001-February 2002
Provided administrative support for the Vice President of Commercial Development/HIV/Antiviral Division and staff. Was responsible for heavy calendar management and complex travel (both domestic and international). Provided itinerary, prepared expense report and tracked all expenses. Operated as the central point of contact for department personnel in the absence of Vice President. Developed and distributed organizational charts and budget spreadsheets throughout department.
Administrative Assistant
GlaxoSmithKline, Research Triangle Park, NC June 1996-April 2001
Provided support to the Nicotine Dependence – Tobacco Use Disorder Therapeutic Strategy Team of 14 staff. Responsibilities included: calendar management, complex meetings and congresses coordination. Managed a $2-million budget for yearly congresses and symposiums, negotiated and worked with vendors and key opinion leaders all across the globe to ensure all necessary needs were met. Prepared expense reports, check requests. Ordered all promotional and research materials as needed.
EDUCATION
Bachelor of Arts Degree in Political Science
North Carolina Central University, Durham, NC
REFERENCES
Personal and Professional references available on request.
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