Administrative Assistant Office

Yara Haq

Tee Time Way, Raleigh, NC ***** M. 984-***-****

****.****@*****.***

Professional Summary

Talented with several years of experience in office administration and office management

Trilingual speaker (English, Arabic, French)

Focused on delivering the best secretarial and office management practices

Proven ability to build strong working relationships, internal and external to the organization.

Articulate and persuasive in dealing with all levels of management, peers, staff and diverse clientele.

Consistently achieving goals through enthusiastic approach and implementing tenacity

Creative & forward thinker.

Core Qualifications

Innovative

Reporting skills

Project Management

Phone etiquette and masseges taking

Verbal and written communication

Computer literate ( MS Word, PowerPoint, Excel, Internet)

Interpersonal Skills

Time Management

Quick learner

Results oriented

Creative problem solving

Organizational Skills

Professional Experience

Administrative Assistant - Bayer from 2010 to Present

Administrative Tasks:

- Provide administrative support to senior executives (CEO,CFO,General Manager, Heads of Departments)

- Co-ordinate and organize appointments, meetings, agendas,calendars and presentations

- Prepare and modify documents, reports and correspondences, memos,reports and emails

- Attend meetings to record meetings (minutes of meeting)

- Schedule and coordinate meetings, appointments and travel arrangements for senior executives

- Take and distribute accurate messages

- Coordinate courier service and prepare mail for distribution

- Prepare outgoing mail for distribution

- Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards and staff contact lists

- Assist with event planning and implementation

- Monitor and maintain office supplies

- Ensure office equipment is properly maintained and serviced

- Provides information by answering questions and requests

- Arrange and issue reports

- Assist in bookkeeping / accounting functions as appropriate

- Assist in special projects, as required

- Greet visitors and take phone calls

- Distribute incoming correspondences and mail and arrange courier

HR Tasks:

- High awareness in recruiting process and tasks

- Support HR Department in several recruiting, filing, data entry and onboarding process

- Update and maintain databases such as mailing lists, contact lists and client information

Embassy of the Czech Republic- Office Manager & Administrative Assistant to Ambassador from 2004 to 2009

Managed office database

Handled all Ambassador's correspondences, travel bookings and meetings

Taking minutes of meetings

Preparing presentations, memos and reports

Filing and archiving

Review and respond to incoming mail, email, phone calls and fax

Assisting other departments upon need

Arrange for the Diplomatic receptions and annual events

Embassy of Denmark – Administrative Assistant from 2001 to 2004

Managed office database

Greeting visitors

Taking minutes of meetings

Preparing presentations, memos and reports

Filing and archiving

Review and respond to incoming mail, email, phone calls and fax

Assisting other departments upon need

Education and professional development

B.A. in Business Administration – 2001 (GPA 3.00)

ICDL Certificate / Microsoft - 2010

The Art of Time Management Certificate -2011

Office Management Certificate – 2012

Communication Skills Certificate – 2012

Reporting Skills Certificate – 2014

Facilities and Procurement Management – 2015

Volunteering at Urban Ministries of Wake County – 2016 to present

Contact this candidate