Senior Administrative Assistant

SUMMARY OF QUALIFICATIONS

Supported Executives (President, COO, SVP, VP’s, Directors, Managers) as an Executive Assistant, with a high level of professionalism, dependability, confidentiality and accuracy in a fast-paced environment.

Assisted Project Managers with update meetings, minutes, created & maintained project update reports in Microsoft Project. Sourcing of project materials for cost & delivery (i.e. computer equipment, cables, software, parts), and Assisted with new product rollout.

Managed meeting calendars, coordinated events, travel visas & travel arrangements.

Maintained budgets, accounts payable, financial reports & account reconciliations, including Excel spreadsheet formulas, charts/graphs, pivot tables and V-lookup.

Initiated vendor quotes, analyzed quality costing comparisons & delivery, coordinated purchase requisitions, RFP’s, reviewed bills of material, and verified bills of lading.

Streamlined office policies & procedures, “Best Practices”, technical writing & safety documentation.

Maintained registration for training seminars, including billing, catering, instructor scheduling and computer system backups.

Designed and created a training method, class and instruction manual for Word Perfect which became a billable item to their customers.

Designed marketing materials & professional presentations, printed, online, mailings and PowerPoint.

Excellent Customer Service with Real Estate sales, rental property management & maintenance.

Photography of electrical products & Real Estate, and edited with Photoshop for marketing purposes.

Completed Real Estate legal contracts, Leases, amendments and contingencies, including new construction, & ZipForm legal forms.

Designed and programmed functional websites, integrated social media marketing (Facebook, Twitter, blogging), and published a monthly newsletter.

Accounting experience with budgeting, invoice coding/processing, G/L reconciliation, expense reports, cash handling, billing.

Recruiting Coordinator assistant to the Recruiter with administrative Human Resources tasks such as reviewing applicants resumes, contacting candidates to screen & schedule telephone interviews, submitting background checks, processing new hire paperwork, managing staffing requisition software program, posting advertisements for open jobs, utilizing Microsoft Word, Outlook and Excel. Coordinating in-person interview schedules and travel.

TECHNICAL SKILLS & ACCOMPLISHMENTS

Experience with many computer software applications:

Microsoft: Word, Excel, Outlook, PowerPoint, Access, Project, Windows Vista, Project, Lotus Notes, Sharepoint, Quickbooks, Adobe: Acrobat 10 Pro, Illustrator, Photoshop, Dreamweaver, Flash; SAP; ZipForm

Website Design, HTML, CSS, WordPress

10-key calculator, FAX machine, Copier, Scanner, Digital Camera, Dictaphone, Videotaping Equipment, Smart phones & Tablets

Keyboarding Speed 86+ WPM (453 KPM)

Excellent Verbal and Written Communication skills, negotiations.

Property Management, leasing, home repairs/improvements.

Setup of mobile devices & PC’s, tablets, cell phones, PC & Software training.

Received recognition for renewing many backlogged business licenses for all of the Kohl's Department Stores, compiled a database for managing prompt payments for ongoing renewals and saved the company late charges, fines and penalties.

EDUCATION

Associate Degree - Visual Communications + Web Design Diploma

Milwaukee Area Technical College, Milwaukee, WI

Marketing Specialist Diploma Coursework

EXPERIENCE

Self -Employed 1992-Present

Realtor Sales Associate

Real Estate Sales, marketing property listings and advertising.

Customer Service, including Buyer Representation.

Produce Real Estate Photography, digital marketing materials, designed & maintained websites.

Business Accounting, preparation of legal forms.

Transworld Systems, Inc. (Intellisource) 6/18/15-8/21/15

Sourcing Specialist

Issuance of Purchase Orders.

Assisted Project Mgrs. with cutover of sold business entity with cutover of computer servers/data by sourcing the equipment and software for cost & timely delivery.

Placing Orders for goods and services and monitoring invoice process.

Analysis and reporting for vendor performance tracking, cost and invoice processing, requests for proposals.

Northwestern Mutual (Kforce Staffing) 05/18-5/29/15

Executive Assistant

Direct administrative support to the V.P. & multiple Directors.

Preparation of Board Documents, meeting preparation, including PowerPoint presentations.

Calendar management & meeting/event coordination.

Other duties include ordering of supplies, submitting and follow-up of Facilities work orders, preparation of documentation preparation.

Froedtert Hospital (Elite Human Capital) 10/13/14-4/21/15

Sr. Administrative Assistant

Direct administrative support to 2 Directors & other Managers, including calendar management and meeting coordination, additional periodic support to the President.

Preparation of travel expense reports, Receptionist duties, ordering supplies, maintenance workorders and other projects and preparation of presentations.

Coordination of new hires onboarding.

Advanced Pain Management (Elite Human Capital) 08/14-09/14

Executive Assistant

Direct support for President/Chief Operating Officer.

Calendar management, meeting coordination, travel expense reports.

Invoice processing, including coordination of signatures on contracts/invoices.

Froedtert Hospital (Elite Human Capital) 03/14-08/14

Sr. Administrative Assistant

Direct administrative support to Sr. V.P. and Chief Medical Officer, including calendar management and meeting coordination.

Preparation of travel expense reports, Receptionist duties, ordering supplies, maintenance workorders and other projects and preparation of presentations.

Coordination of new hires onboarding.

EXPERIENCE

Northwestern Mutual (Manpower Staffing) 10/13-01/14

Administrative Assistant II

Direct administrative support to the V.P. & multiple Directors.

Meeting preparation, including PowerPoint presentations.

Calendar management & meeting/event coordination.

Other duties include ordering supplies, submitting and follow-up of Facilities work orders, preparation of documents.

Rockwell Automation (Elite Human Capital) 04/13-10/13

Executive Administrative Assistant

Administrative support & Calendar management for the Director, 6 Managers & Department.

Calendar management, scheduling meetings, catering, travel, ordering supplies.

Maintained the SharePoint Group Calendar, uploaded current documents, added group users.

Prepared spreadsheets PowerPoint and presentations.

Updated technical documents, safety procedures and protocols.

Prepared International and Domestic shipments through the SAP Database (ESOTC).

Performed Administrative duties such as filing, ordered supplies, copier management, catering needs, data entry, created and updated Project Management reporting in Microsoft Project, and Department Facilities requests/Calls.

GE Healthcare (Integration International Staffing) 11/12-02/13

Project Administrator

Maintained Demo console inventory through daily tracking of consoles & probes.

Coordinated timely shipments of Demo and training equipment for various events.

Rockwell Automation (Elite Human Capital) 08/11-09/12

Administrative Assistant

Administrative support & Calendar management for the Director, Managers & Department.

Calendar management, scheduling meetings, catering, travel, ordering supplies.

Coordinated time sensitive shipments of Training & Demo equipment for Customer Training and Trade Show events. Improved shipment times to of previous timeframes, by changing procedures.

Prepared spreadsheets PowerPoint and presentations for product marketing.

Photographed parts and edited utilizing Photoshop for presentations brochures and instruction manuals. Updated technical documents, technical writing and safety procedures and protocols.

Prepared International and Domestic shipments through the SAP Database (ESOTC).

Performed Administrative duties such as filing, ordered supplies, copier management, catering needs, data entry, created and updated Project Management reporting in Microsoft Project, and Department Facilities requests/Calls.

Marshall & Ilsley Corporation 08/07-09/07

Marketing Assistant

Customer Service fulfilling marketing materials requests.

Customer Database updates.

Prepared marketing reports, statistics from multiple sources.

Kohl’s Department Stores, Inc. 07/04-11/06

Executive Administrative Assistant

Supported 2 Vice Presidents, 4 Directors and a Department of 40 Associates.

Maintained meeting calendars, updated organizational charts, coordinated travel arrangements.

Managed and researched Department Stores business licenses, created & maintained databases, prepared license applications and processed payments for over 1,000 stores nationwide.

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