Management Technical Support

SUMMARY

Over ** years of document control/configuration management experience. Knowledgeable of executive office operations reflected in ability to effectively coordinate administrative activities between company executives, employees and the customer. Currently working with WorleyParsons as a Lead Document Controller.

EXPERIENCE

2006 -

Present

Senior Document Control Lead – WorleyParsons, Houston, TX

Currently the Document Control Lead for BP Projects and Mods (P&M) managing 10 – 18 document controllers. Responsible for uploading and maintenance of all documents in SmartPlant Foundation (SPF) and SharePoint for both upstream and downstream projects. Document Control support for all projects currently using Encompass. Responsible for all personnel day to day activities. Required to update all procedures relative to Document Control and Data Management quarterly. Responsible for uploading documents to BP’s Documentum and Atlas systems. Attend bi-weekly meetings with client to ensure all deliverables are received in a timely manner. Currently testing BP’s SharePoint 2010 system to ensure it will meet current requirements for accepting documents. Routinely prepares reports for Program Mangers and Project Engineers through the SPF database system. Responsible for accuracy on all documents submitted by third party companies, vendors, and suppliers.

Previously responsible for uploading specifications in an Electronic Document Management System (Encompass). Edit all specifications for technical content and formatting prior to presentation to vendors through RFQ packages. Maintain document control functions for drawings, reports, and specifications. Upload documentation through eRoom and Documentum for final distribution to Chevron.

2003 - 2006

Configuration Management Administrative Assistant – Spacehab, Houston

Provided support to NASA for the International Space Station by streamlining processes and procedures. Responsible for implementation and maintenance of processes to support program baseline for continuing contract administration. This included creating and maintaining databases as well as reviewing documentation to insure accurate and up-to-date information for JSC NASA. Transferred and merged information into Excel spreadsheets for review by NASA management. Backup for Data Management and Configuration Management Receipt Desk.

2001 - 2003

Executive Assistant/Contracts Administrator – Praxis Information Services, Houston

Prepared and managed commercial contracts in excess of $100K and government contracts of $50K and below. Projects included contract administration activities, task order reviews, tracking subcontracts and proposals and communication with contractors, subcontractors, and contract administrators. Interfaced with all levels of management. Maintained master files, official records and status reports. Familiar with a wide variety of executive office concepts, practices, and procedures. Assisted executive with planning and accomplishing corporate goals, i.e., budget planning, pricing activities, etc. Occasionally directed and led the work of others. Managed accounts payable and receivables for each contract. Controlled hiring and maintenance of all personnel situations.

1995 - 2001

Associate Configuration Management Analyst/Contract Administrator – Johnson Engineering/Spacehab - Houston

Managed all records for prime NASA Johnson Space Center cost plus award fee contracts. Projects included contract administration activities, task order reviews, tier government contracts with $300,000 ceilings, tracking subcontracts and proposals and communication with contractors and sub-contract administrators. Interfaced with JSC technical managers. Scheduled contracts using MS Project and Primavera. Maintain master files, official records and status reports for Senior Contract and Finance Managers. Vast knowledge of contract documentation, including subcontracts and solicitations. Coordinated extensive domestic and international travel for executives via the internet and functioned as liaison with airlines, travel agencies, etc. Coordinated, organized and maintained executive’s demanding schedule.

Relieved management of administrative type functions in order to increase time for executive level responsibilities. Performed diverse administrative functions requiring extensive people interfaces with skill, sensitivity and adeptness. Handled a wide variety of situations and conflicts involving administrative functions of the office.

1988 - 1995

Configuration Management Analyst – Northrup Grumman, Houston

Provided administrative and secretarial support for approximately 50 employees; answered switchboard & offered technical support to customers; prepared technical presentation material using MS PowerPoint, made travel arrangements; merged, organized and updated department’s central files; prepared and sent departmental files to permanent storage; order distribute and ensure maintenance of office equipment; order office supplies as needed, typing, and Xeroxing, distribute internal and external correspondence and departmental mail (AirBorne, FedEx, UPS, and US ); process employee expense reports; assist departmental secretaries; train new contract employees. Executed quality assurance testing for subsystems for NASA personnel/payroll System. This system included all of the seven NASA sites. Close attention to detail and accuracy in all areas of the payroll system was required. This included updates to each employee of every pay grade increase and merit increase. Supervised call reports and budget forecasting to special configuration projects. Maintained help desk for all NASA centers. NASA administrative support leader for managers. Budget forecasting consultant and independent test team member. Consolidated technical support efforts with programmers. Scheduled projects throughout lifecycle using MS Project.

Education

32 hours toward CIS degree - College of the Mainland

Computer/Office Skills:

Windows NT, Windows 95/98

MS Office 2000, Word, Excel, PowerPoint

Outlook, Access, MS Project

HP Precision Scan

Adobe Acrobat

Navision

Primavera (P3)

eRoom

Documentum

Sharepoint (web-based collaboration)

Encompass

SharePoint (a web-based collaboration)

Ten key by touch

Pitney Bowes mail meter

ATLAS

eBentley

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