Assistant Administrative

SABRINA D. BROWN

***-** ***** ******

St. Albans, NY 11412

917-***-**** ***************@*****.***

QUALIFICATIONS SUMMARY

Highly focused and supportive Executive Assistant with over fifteen years of experience in providing administrative/operational, executive level support. Detail oriented and success driven, I am skilled at developing procedures that improve accuracy and efficiency to achieve strategic goals and objectives.

PROFESSIONAL EXPERIENCE

BROOKDALE HOSPITAL MEDICAL CENTER 2016 – Present

-- ASSISTANT to VICE PRESIDENT of AMBULATORY CARE SERVICES

Provide administrative support to the VP and Chair of Ambulatory Care Services.

Responsible for data analysis, calendar management, document preparation and communication.

Create and format reports for internal and external distributions.

Compile, maintain and monitor quality metrics data for reports for Executive Leadership.

Create presentations, design, develop and format spreadsheets to analyze information.

Maintain electronic and paper filing system maintaining City and State compliance regulations.

Ensure operation of equipment and maintain supplies inventory.

Draft letters and memos, perform editing and proofreading tasks.

Create new forms and processes to improve overall efficiency of the ambulatory clinics.

VOLUNTEERS OF AMERICA-GREATER NEW YORK 2011 – 2016

-- EXECUTIVE ASSISTANT

Managed the day-to-day office and operational functions of the Assistant Vice President.

Prepared, reviewed, edited and formatted documents for signature by the AVP and ensuring accuracy and timely follow up.

Responsible for, tracking contracts, correspondence, reports, and various legal documents.

Monitored and maintained a variety of reports to keep senior management updated on goals and objectives.

Managed the AVP calendar scheduling and/or accepting meetings including conference room calendars, catering arrangements, materials for distribution, equipment, agendas and sign in sheets.

Act as a liaison between the AVP, Human Resources and assisted the HR department with various tasks including ADP data entry and payroll, background checks, employee onboarding, .

Participated in all RFP and grant submissions in support of City and State funding.

Screened and selected resumes for interviews. Also responsible for onboarding, training and overseeing the tasks of the Administrative Assistants for ten programs.

Organized travel arrangements and itineraries and prepared and reconciled travel and expense accounts.

Organized staff activities including, holiday events, staff recognition, trainings and outreach services.

Maintained inventory of office supplies and generated purchase orders in Procure-It software.

VOLUNTEERS OF AMERICA-GREATER NEW YORK 2010 – 2011

-- ADMINISTRATIVE ASSISTANT I

Prepared monthly financial and overtime reports providing detailed salary allocations and labor distribution.

Calculated and created billing invoices for two outreach programs as well as follow-up and maintain the receivables for the programs.

Entered, monitored and maintained Medicaid insurance billing for ACT program using EPACES software remaining in compliance and performing constant follow up of denied claims and remittances.

Prepared quarterly personal leave accrual balances for all staff of three different Sectors.

Responsible for the sale and cash receivables of employee meal vouchers and for the distribution of car wash vouchers for agency vehicles.

Maintained weekly leave information for the Business Office staff for submission to Human Resources.

Maintained general accounting functions and basic journal entries for A/P and A/R.

GARDEN CITY SURGICENTER 2009 – 2010

-- FRONT DESK ASSISTANT

Provided executive and administrative support to Administrator and Doctors.

Responsible for admitting patients for eye surgery, and processing insurance co-payments and facility fees.

Performed facility management duties with high standard of accuracy and attention to details.

Produced accurate and appropriately formatted operative reports and correspondence for doctors.

Entered all patient demographics accurately into medical software data base system.

Created, monitored and maintained patient charts and extensive numerical filing system.

Handled multiple priorities and ensured timely follow-up on all matters.

TRANSITIONAL SERVICES FOR NEW YORK, INC 2004 – 2008

-- PROGRAM ASSISTANT

Coordinated Executive Director’s schedules and appointments.

Responsible for creating and maintaining medical records, client charts and information databases.

Entered client visits on special software program and was responsible for Medicaid billing for two separate programs. This task required very detailed and specific information with continuous follow-up steps.

Prepared letters, memorandums and all other office documents.

Operated and coordinated the management information system.

Prepared accounting and budget records for recipient and program expenditures and ordered all office supplies.

Assisted Administrative Director when needed.

Liaison and point of contact for coordinating communication between clinical staff, recipients and outside organizations.

PHILIPS MEDICAL SYSTEMS 2002 – 2004

-- ADMINISTRATIVE ASSISTANT

Provided administrative and office support to the Director of Implementation.

Arranged travel itinerary for executive management, attaining lowest fares and preferred time schedules.

Extensive client contact and customer service support.

Scheduled Departmental meetings and coordinated the conference room schedule.

Created and maintained purchasing procedure for office supplies and monitored internal distribution.

Prepared expense reports and complex data spreadsheets in excel format.

Maintained all client information files.

Handled all special projects with demonstrated organizational skills.

EDUCATION

Monroe College 2012- Present

BA – Business Management 2016 Exp. Grad.

Queensborough Community College

AAS - Office Administration and Technology June 2009

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