Office Manager

Riani P. Ishak

Bogor Raya Permai FK IV No. *, Bogor 16113

Cell phone 081*-****** E-mail ***********@*****.***

OBJECTIVE

To benefit a company in a position as General Affair Manager

PERSONAL SUMMARY / STATEMENT

Riani has well experiences at continuously improving procedures and outcomes by constantly evaluating the work

being undertaken and looking for ways to make things more efficient. As a level headed person she is able to

think and respond quickly to any given situation and can be relied upon to demonstrate a high degree of common

sense when under pressure.

A reliable, proactive, resourceful Office Manager from an administrative background who has experience of

office management, book keeping, minute taking and diary management and has substantial administrative

experience at a senior level. She is keen to become an integral part of a growing business, and is able to play a

vital role in the overall performance and success of any office.

She ensures t he smooth running of the office by organizing and supervising of activities in a busy office

environment, all within budget and to tight timescales, obtaining and allocating resources, maintaining office

systems and implementing procedures, policies and general office accounting functions. Right now Riani is eager

to learn new challenge and looking for a suitable opportunity to work with a great team of people in a company

that offers room for career and personal development.

CAREER HISTORY

Yayasan Del, Jakarta

A Social Organization engaged in numerous charitable and educational activities (www.del.or.id)

OFFICE MANAGER February 2013 - Present

Responsible for overseeing the smooth running of the office and all the administrative systems / processes

within the office. In charge of establishing and enforcing office policies and procedures, delegating tasks to staff

as well as managing their workload, reviewing their performance and taking steps to address any shortcomings

in their output. Also working with the management on ad hoc tasks as required. Reporting directly to the

founders.

Duties

Designs and implements office policies by establishing standards and procedures, measuring results against

standards, recommending necessary adjustments, ensuring employee compliance in office practices and

procedures.

Maintains office efficiency by developing an in-house administration system, implementing office systems/

layouts, equipment procurement by reviewing and approving supply requisitions, assigning and coordinating

the activities of the reception, cleaning, utilities and IT.

Setting up with the right authorities (government) to ensure that business is set up properly.

Maintains office staff job results by coaching, counseling, scheduling and assigning employees, follows up on

work results.

Review and administration of contracts between company and external contractors / vendors and audits the

contractors/vendor performance.

Organizing HR including coordinating the new hiring, maintain HR employment r ecords, overseeing the

payroll function to ensure it is complete, accurate and timely, identifying the training and development

needs of staff, carrying out staff appraisals, monitoring, managing performance and disciplining staff.

Achieves financial objectives by preparing an annual budget; scheduling expenditures and procurement;

analyzing variances, managing all incoming invoices, processing all expenses.

Keeps management informed by reviewing and analyzing special reports, summarizing information,

preparing financial & non-financial reports, giving recommendation for solution.

my strengths are my willingness to take responsibility for all the administrative duties within an office, my

commitment to always produce best result out of tasks and my ability to quickly understand my employers

needs and goals, and above all is my positive attitude to dealing with any problems

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Yayasan Del, Jakarta

SECRETARY TO BOARD January 2011 February 2013

PT. Swadaya Agung Perkasa, Jakarta

Steel Structure Fabricator & General Contractor

SECRETARY TO OWNER December 2008 Dsember 2010

PT. Panalpina Nusajaya Transport, Jakarta

I nternational Freight Forwarder

SECRETARY November 1999 December 2008

Responsible for providing administrative support with strong skills in performing secretarial tasks and exceptional

proficiency in managing office operations by executing general affair assignments and support internal services

to directors & other division needed to run a company efficiently and smoothly, include maintain office service,

supervise office staff, maintain office records & maintain office efficiency. Reporting to Managing

Director/Owner.

Experiences

Organizing the travel / business trip and accommodation arrangements.

Smooth running of reception, office facilities, housekeeping sta ndards of office premises and guest

management, coordinated badge access control and parking permits for staff & visitors.

Typing, filing, producing presentations, proofread correspondence.

Ordering and maintaining relevant office and kitchen supplies, ensuring that office stationery and

consumables are readily available and stocked.

Managing general HR processes, e.g., on-boarding new hires, maintaining HR documentation, manage leave

and sick records of staff, supervised employees, delegated work and assigned tasks

Handling the formalities of expatriates and guests visiting Indonesia such as working permits, business visas.

Tender and project bidding documentation

Procurement of non-IT office machine, equipment & office supplies i ncluding evaluates, recommends, and

negotiates with multiple vendors, ensure favorable quality, price and delivery terms.

Intranet Website Administrator

Assisting Finance Division Head to maintain by collection of overdue Account Receivables and petty cash.

Coordinates and communicates activities for the office including boards meeting and all company

events.

Responsible for the compliance of Group Corporate Standard / Specification for all company stationer ies.

EDUCATION AND SEMINAR

2005 - Universitas Tama Jagakarsa, GPA 3.79, Marketing Management

1998 Institut Pertanian Bogor, GPA 3.33, Marine Science

Time Management Seminar Experd Consulting (2012)

HR Brotherhood Seminar HRD Forum (2012)

Advanced Professional Public Relation & Leadership for Secretary - WTC University (2007)

Optimizing Skills to Support Company Vision - OPI (2007)

Accounting and Finance -Sarana Solusi Sentosa (2007)

General Affair Professional - Whitehouse Consulting (2006)

Internet Content Administrator Super-user - Singapore (2002)

Deutsche - The Goethe Institute (2001-2002)

KNOWLEDGE PROFICIENCIES/SKILLS PERSONAL DETAILS

Human Resources Management Leadership ability Place & Date of Birth:

Purchasing / Procurement & able to delegate Cipanas, 19 Sept 1976

General Administration / Office Proactive

Operation Communication/team work Married, 3 Children

Budget and Finance Excellent Interpersonal skills

Legal & Contract Administration Multitasking skills Interest : reading

Negotiation skills

REFERENCES Available on request.

PROOFED DOCUMENTS Available on request.

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