Project Manager

*Tracy Vaughn, PMP

281-***-**** • ***********@*****.***

*** ****** ** #***, ******* TX 77007

Project Controls

Proven Scheduling and Cost professional with an accounting and audit background. Varied experience managing, leading and supporting project management teams for financial analysis, scheduling and cost control. Have heavy Oil and Gas experience. Have worked in the Alaska Oilfields supporting new construction and ongoing operations and also in downstream refining for many years.

Key Skills and Abilities

Project/Program Management

Benchmarking – IPA

Project Estimating

Project Scheduling

Contract Management

Purchasing & Procurement

Budgeting & Forecasting

Cost Controls

Financial Analysis & Reporting

Risk Management

Vendor Relations

Staff Development & Training

Reports & Presentations

Process Improvements

Excellent Computer Skills

Qualifications

Develop and present progress reports and presentations to unit managers and stakeholders

Provide comprehensive and accurate cost reporting utilizing data from both internal systems and contractor supplied information. Including appropriate level of analysis to ensure a "no surprise" approach.

Closely monitor performance against realistic targets to ensure that objectives and KPI's are met

Review contractors' invoices for accuracy and ensure they are in accordance with contracts. This includes use and understanding of BP's SAP, Maximo and CCTS (labor tracking) systems.

Work with Contractors to develop and maintain appropriate and accurate cash flows

Consistently exceeds project timelines and established financial goals while maintaining profitability through implementation and execution of best practices in cost controls and scheduling.

Ensure adherence to Contract Deliverables, HSE policies, review invoices for accuracy/completeness

Interface and coordinate with other Company Functions or Discipline Leaders/Supervisors and Managers to build up activities, assign milestones and constraints by issuing the logic network.

Create Project Schedule using WBS that is alignment with project complexity. Establish CBS structure in alignment with WBS, coordinate and schedule project team activities

Prepare all the reference baseline documents, and ensure that the projects planning and scheduling requirements are properly and clearly communicated to those functionally responsible for executing the work.

Create scheduling KPIs and generate analytical reporting against metrics.

Issue the Planning & Scheduling Procedure, Progress Measurement Procedure and Risk Management Plan for the Project Control Manager verification.

Coordinate the risk management activities startup organizing the first brainstorming and the qualitative / quantitative assessment of the identified risks & opportunities.

Perform the schedule risk analysis for highly critical projects.

Collaborate with management and stakeholders to estimate project scope, create budgets, and monitor and report timely and accurate cost information.

Develop data management processes, best practices and technology tools for project execution

Support commissioning and documentation handover to Operations

Professional Work History

BP Project Controls, Houston TX Project Service Manager 7/2015 – 10/2015

Project Controls Manager for 800M project and overall program for BP and Husky Refining JV for future project in Toledo.

BP Project Controls, Blaine, WA Project Controls Lead 2011 - 7/2015

Support integrated Projects and Tar team as a Controls Lead of 2 Programs and Large Projects. Oversee standard cost engineering functions such as cost controls, analyses, forecasting, cash flow, reporting, benchmarking, and interactions with cross functional teams. Responsible for estimate assurance for small projects.

Work closely with project management, turnaround teams, procurement, contracts, and finance departments

Monitor performance against realistic targets to support objectives and KPIs and recommend necessary corrections

Eliminate unforeseen costs by analyzing and compiling detailed cost reports using internal and contractor data

Review contractors’ invoices to verify and enforce contract requirements; develop and maintain accurate cash flows

Identify, analyze, and respond to project opportunities, risks, and uncertainties; manage change control process

Implement and update Controls Procedures; ensure compliance with BP Published Guidelines and Common Process

Prepare final cost reports and work closely with site resources to complete all closeout requirements

Faithful & Gould, Blaine, WA Project Controls Lead 2008-2011

Reported directly to BP Program Manager and project leaders as Senior Project Controls Manager. Oversaw 2 programs at BP Cherry Point Refinery comprised of 40 capital and expense projects representing a combined project TIC of $280M. Managed all aspects of cost reporting, forecasting, and P6 schedules.

Anvil Corporation, Bellingham, WA P6 Scheduler & Cost Engineer 2006-2008

Created and maintained EPC schedules for Cherry Point Refinery. Developed, monitored, and updated budgets, created project schedules, managed cash flow requirements, and reviewed activities for compliance and corrective actions. Supervised, trained, and reviewed the work of junior staff to verify the proper use of controls.

Early Career

APC, Anchorage, AK Financial Analyst / Project Control 1992-2006

TLV Services, Anchorage, AK Database Consultant, Owner 1989-1996

KPMG, Anchorage, AK Audit Supervisor 1985-1988

Technical expertise with SAP, CMMS, Maximo, BusinessObjects, Primavera Scheduling (P3 & P6), advanced skills – using MS Excel and Access, MSProjects, Sharepoint.

Education

Bachelor of Science in Accounting, University of Alaska, Anchorage

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