Office Manager
Resume:
KIM CLAYCOMB
**** * *** *, ** Paul, IN ***** Home: 317-***-**** ***********@*****.***
Career Overview
COORDINATOR/OFFICE MANAGER/ADMINISTRATIVE ASSISTANT ~ Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as a data analyst, staffing/scheduling coordinator, billing administrator/receptionist. Excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line. Offer advanced computer skills in MS Office Suite.
Skill Highlights
● 20+ years of experience providing administrative
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Critical thinker
support.
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Energetic and organized
● Microsoft Office, Excel, PowerPoint
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Self-starter with professional manner
● Spreadsheet creation, entry and formulation
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Planning/Coordinating
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Power Point presentations
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Excellent communication skills
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Administrative operations
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Employee training and development
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Team building
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Employee motivation
Professional Experience
BUSINESS MANAGER/EXECUTIVE ADMINISTRATIVE ASSISTANT
August 2014 to Present
Mortenson Safar Kim – Indianapolis, IN
Work closely with finance, account management and production to prepare detailed invoices and thorough budget summaries.
Ensure accurate billing with backup documentation is provided to clients on time.
Perform clerical duties to support client meetings such as typing, copying, collating, and binding status reports and presentations.
Administrative support to the CEO, President, and Executive Creative Director.
Manage direct client contact.
Reconcile monthly credit card statements.
Oversee the daily opening and closing tasks for the office.
Manage vendor contact for all office related business.
Manage all office supplies.
BUSINESS OFFICE MANAGER
January 2014 to August 2014
Briarwood Health and Rehabilitation – Indianapolis, IN
Organize, evaluate, and monitor the business office operations.
Maintain resident files.
Set up new residents in the accounts receivable system.
Maintain census records in the accounts receivable system for accurate billing.
Process month-end billing for all payer classes in an accurate and timely manner.
Post payments received appropriately to the correct resident account/cash receipt journal.
Reconcile cash receipts journal to the monthly deposit logs.
Maintain the resident trust account. Record deposits, make payments as appropriate, reconcile the resident trust account monthly.
Monitor and collect accounts receivables
Oversee the processing of accounts payable.
BUSINESS OFFICE MANAGER
May 2013 to January 2014
Silver Oaks Health Campus – Columbus, IN
Supervise the business office staff and administrative functions for the health campus.
Organize, evaluate, and monitor the business office operations.
Maintain resident files.
Set up new residents in the accounts receivable system.
Maintain census records in the accounts receivable system for accurate billing.
Process month-end billing for all payer classes in an accurate and timely manner.
Post payments received appropriately to the correct resident account/cash receipt journal.
Reconcile cash receipts journal to the monthly deposit logs.
Maintain the resident trust account. Record deposits, make payments as appropriate, reconcile the resident trust account monthly.
Monitor and collect accounts receivables
Oversee the processing of accounts payable and payroll within the required deadlines.
Serve on the Quality Assessment and Assurance committee.
AP/PAYROLL COORDINATOR
March 2013 – May 2013
Silver Oaks Health Campus – Columbus, IN
Perform payroll functions: verify hours from time clock, report any missed punches to department managers. Submit hours to Home Office for check processing.
Ensure that all payroll reports are review daily to assure time clock punches are properly posted.
Maintain all employee records (hard files and electronic files in ADP) from new hires (processing paperwork and entering in to ADP) to any changes for current employees to termination of employees.
New hire orientation – providing information on benefits information to new hires.
Match invoices with appropriate P.O., checking accuracy, and enter into the account payable system (CSide Client/Navision) in a timely manner.
Ensure all AP are coded to the correct general ledger account.
Ensure that monthly purchase order logs are maintained.
Handle vendor calls relating to payment of invoices, maintaining a cordial working relationship with vendors.
Maintain insurance programs concerning liability, Worker’s Compensation, etc to include filing worker’s compensation claims, assisting in establishing return to work programs, etc.
PAYROLL CLERK
September 2011 to March 2013
Bradley Management Group (Hubler Automotive Group) – Indianapolis, IN
Process payroll for 4 stores on a weekly basis – approximately 100 employees.
Pay state and federal taxes, child support, garnishments, and 401K on a weekly basis.
File state taxes monthly.
Process insurance enrollment for life, health, dental and short term disability.
Process new hire paperwork – send for drug screens, check for driving insurability, enter all necessary information into the ACS system.
Balance reserve statements for 5 stores each month.
UNEMPLOYED
May 2010 to September 2011
Stay at home mom.
Sold Avon for a short period of time.
CLINICAL DATA SUPPORT ANALYST/ STAFFING & SCHEDULING COORDINATOR
February 2004 to April 2010
Hancock Regional Hospital – Greenfield, IN
●United Way Ambassador – 2 years
●Increased meeting efficiency by developing meeting agendas.
●Consistently praised by management for the quality and timeliness of reports, attention to detail, exemplary customer service delivery and team-player attitude.
●Created databases and spreadsheets to improve reporting accuracy.
●Excelled within deadline-intensive environment, ensuring accurate and on-time completion of all projects.
●Collect and compile data into Excel spreadsheets for the Team Leader and Chief Nursing Officer.
●Maintained schedules for 2 acute care units with approximately 130 employees.
●Bed management for all direct admissions, ER admissions and transfers for 2 medical/surgical units and 1 critical care unit.
●Developed and maintained miscellaneous spreadsheets and databases.
●Process payroll using Kronos Timekeeper System for 35 employees.
●Miscellaneous administrative/secretarial duties.
●Conduct yearly evaluations for 14 employees.
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